Office of Accountability

Q&A from the District Comprehensive Improvement Plan (DCIP) and School Comprehensive Education Plan (SCEP) Templates Webinar 5-13-14

 

Q1: Will there be access to the PPT Presentation after this session has expired? Where can I access it?
A1: Yes, a recorded version of the webinar and the PowerPoint slides presentation are available online at http://www.p12.nysed.gov/accountability/Webinars.html#overconapp.

Q2: When will Title I allocations for 2014–15 be published?
A2: The 2014-2015 allocations are currently under review by senior management. It is anticipated that the allocations will be available during the week of May 19-23, 2014.

Q3: Can we update the contacts for the listserv?
A3: Yes, the listserv contacts can be updated. Email Erica Meaker at emeaker@mail.nysed.gov to have your name and contact information added to the distribution list.

Q4: If a school has a HEDI rating of E or H for a tenet do you have to complete information for that tenet or leave it blank?
A4: If the school received a rating of “Effective” or “Highly Effective” for an entire Tenet, the school may address the Tenet as a Whole using the drop-down menus in Sections A, B1, and B2 at the top of the Tenet table. The remainder of the form may be left blank, unless the school is allocating funds to the “Effective” or “Highly Effective” Tenet or individual Statements of Practice within the Tenet.

Q5: When is the plan due?
A5: The 2014-2015 District Comprehensive Improvement Plans (DCIPs) and School Comprehensive Education Plans (SCEPs) are due by July 31, 2014.

Q6: Will this be posted immediately for replay, we had tech difficulty logging on and would like to re-watch?
A6: A recorded version of the webinar and the PowerPoint slides presentation are available online at http://www.p12.nysed.gov/accountability/Webinars.html#overconapp.

Q7: Once completed on-line, will it be simple to print the document? Can it be submitted to SED in electronic form?
A7: The 2014-2015 District Comprehensive Improvement Plans (DCIPs) and School Comprehensive Education Plans (SCEPs) must be submitted electronically to NYSED by July 31, 2014. The workbook may be printed using standard print operations in Microsoft Excel.

Q8: Can you clarify, last year schools that didn't have an IIT visit, had an option for Tenet 3 overview only, and then addressing any other tenets as well. Please clarify those options?
A8: All tenets must be addressed. Schools should use their HEDI rating from Tenet 3 to inform that portion of their School Comprehensive Education Plan. However, the school must also address Tenet 2, Tenet 4, Tenet 5, and Tenet 6. For tenets that were not reviewed, schools may address the tenets as a whole or select individual Statements of Practice.

Q9: Last year they were due August 31st. Why is it now July 31st?
A9: Feedback provided by LEAs indicated that the August 31st deadline was not well aligned with local timelines for budget development and implementation at the beginning of the school year. To address this issue, NYSED originally planned a June 30, 2014 deadline. However, district leaders indicated that a June 30th deadline would not allow enough time for effective planning. As a result, the submission deadline was moved to July 31, 2014. 

Q10: If a school has a rating of D for Tenet 2 as a whole but some of the Tenet 2 SOPs are rated as E, do all SOPs have to be addressed or just those with a rating of D or I?
A10: Schools must fully address all Statements of Practice that received a rating of “Ineffective” or “Developing.” For those SOPs, schools should provide: (1) recommendation/rationale statements; (2) goal statements directly aligned to the major recommendations; (3) detailed activities that will be implemented to achieve each goal; (4) the cost of the proposed activities; (5) the fund source that will be used to pay for each activity; and (6) the timeline of when each activity will be implemented.

If the school received a rating of “Effective” or “Highly Effective” for an individual SOP, the school should address that SOP using the drop-down menus in Sections A, B1, and B2 at the top of the Tenet table. The remainder of the form may be left blank, unless the school is allocating funds to the “Effective” or “Highly Effective” SOP.

Q11: If a school doesn't receive the NYSED led DTSDE report, should they use the debriefing statements?
A11: The debriefing statements may be used to create the 2014-2015 DCIP and SCEP plans.

Q12: Where are we to get HEDI scores? We never received our report last year and do not have this year's ratings either.
A12: Districts may contact Stephen Earley from the District School and Review Team at searley@mail.nysed.gov to request HEDI score information. In the interim, districts and schools should use any available information, such as preliminary HEDI ratings, debriefing statements, and self-assessment data, to complete the development of the DCIP and SCEP documents.

Q13: Will NYSED consider extension requests for DCIPs/SCEPs not completed by July 31?
A13: NYSED will evaluate extension requests on an individual basis due to extenuating circumstances.

Q!4: Where will the webinar be posted?
A14: A recorded version of the webinar and the PowerPoint slides presentation are available online at http://www.p12.nysed.gov/accountability/Webinars.html#overconapp.

Q15: If a school did not have a district or state led review but did conduct a self-review, should they use their own self-assigned HEDI scores?
A15: Yes, schools may use their self-assigned HEDI scores to inform the development of their SCEP.

Q16: Do the plans have to BOE approved?
A16: Yes, both DCIP and SCEP plans must be approved by the Board of Education. Additionally, all plans must be posted on the district and/or school website.

Q17: Will these Q & A be posted?
A17: Yes, answers to all questions that were submitted during the May 13, 2014 webinar will be posted online at http://www.p12.nysed.gov/accountability/Webinars.html#overconapp.

Q18: Do individual schools that are listed in good standing but are located within a Focus district complete and submit a SCEP?
A18: No, only schools that have been identified either a Focus or Priority School must submit a SCEP.

Q19: How can the document be shared electronically with all members of the district team in different locations and edited in real time by all members of the team?
A19: The DCIP and SCEP plans must be developed within the context of each district’s Shared Decision Making process so that appropriate stakeholders have an opportunity to provide input into the planning process. Decisions about how to collaborate and share information with local stakeholders is up to the district.

Q20: Does a Priority School that has an approved Transformation Plan have to submit a SCEP?
A20: A Priority School that is currently receiving 1003G funding does not have to submit a SCEP document because their approved 1003G plan substitutes for the SCEP. However, if a Priority School received 1003G funding at one time, but will no longer receive those funds in 2014-2015, the school must submit a SCEP in 2014-2015.

Q21: If a school had a District-Led Review of Tenets 2, 3 & 4, must the school still address Tenets 5 & 6?
A21: All tenets must be addressed. Schools should use their HEDI rating from the District-Led Review of Tenet 2, Tenet 3, and Tenet 4 to inform those portions of their School Comprehensive Education Plan. However, the school must also address Tenet 5 and Tenet 6. For tenets that were not reviewed, schools may address the tenets as a whole or select individual Statements of Practice.

Q22: Will the 1003 SIG grant amounts be shared next week as well?
A22: It is anticipated that 1003A SIG allocations will be available mid-summer.

Q23: Is the document able to be shared with all members electronically?
A23: Yes, the templates may be shared electronically.

Q24: Can you repeat the answer to the question about schools that are not identified as Focus in a Focus district completing and submitting a SCEP?
A24: Only schools that have been identified as either a Focus or Priority School must submit a SCEP. Schools that have not been identified as a Focus or Priority School are not required to submit a SCEP. Priority Schools that are currently receiving 1003G funding also do not have to submit a SCEP document because their approved 1003G plan substitutes for the SCEP.

Q25: How do we choose SIG funds as an allocation on the plan if we don't know the amount available?
A25: Districts may use estimated amounts, based on previous years’ allocations. Districts will have the option to revise and update their plans at a later date, if necessary.

Q26: Since the plans are due mid-summer but 1003a allocations are not released until mid-summer, is it safe to assume we can work with the 13-14 allocations?
A26: Yes, districts may use their 2013-2014 1003A SIG allocation amounts as an estimate. Districts will have the option to revise and update their plans at a later date, if necessary.

Q27: If the 1003A allocations will not be available before mid-summer, how should they be calculated in this new DCIP?
A27: Districts may use estimated amounts, based on previous years’ allocations. Districts will have the option to revise and update their plans at a later date, if necessary.

Q28: If the school received a self-review do they use the HEDI rating they assigned to themselves?
A28: Yes, schools should use their self-assigned HEDI scores to complete their SCEP since that review is aligned to the DTSDE process.

Q29: You said the forms are live? Do we have to complete, save and upload to a link?
A29: The 2014-2015 DCIP and SCEP templates are available for download at http://www.p12.nysed.gov/accountability/consolidatedappupdate/requiredforms.htm. The templates may be saved and completed offline at a later date. Completed DCIP and SCEP plans must be submitted via email by July 31, 2014.

Q30: Does the district need to use the HEDI ratings from their ITT visit which was last year or can they do a self-review and use those HEDI ratings?
A30: The HEDI ratings from an IIT Review supersede any ratings assigned as part of a self-review. In the case where IIT-assigned HEDI ratings are available, those ratings should be used to complete the DCIP and/or SCEP plan.

Q31: What is the URL for this webinar posting?
A31: A recorded version of the webinar and the PowerPoint slides presentation are available online at http://www.p12.nysed.gov/accountability/Webinars.html#overconapp.

Q32: What site are the forms available on?
A32: The 2014-2015 DCIP and SCEP templates are available online at http://www.p12.nysed.gov/accountability/consolidatedappupdate/requiredforms.html.

Q33: When can we expect the reports from State Led Reviews?
A33: Districts may contact Stephen Earley from the District School and Review Team at searley@mail.nysed.gov to request HEDI score information. In the interim, districts and schools should use any available information, such as preliminary HEDI ratings, debriefing statements, and self-assessment data, to complete the development of the DCIP and SCEP documents.

Q34: Will they be reformatting the Consolidated App in the same way?
A34: The 2014-2015 Consolidated Application has not been re-formatted to an Excel format like the DCIP and SCEP templates.

Q35: I'm not currently on the listserv, how do I join it?
A35: District representatives that wish to be added to the listserv should email Erica Meaker at emeaker@mail.nysed.gov to have your name and contact information added to the distribution list.

 

Last Updated: May 22, 2014