Office of Accountability

Q&A from the District Comprehensive Improvement Plan (DCIP) and School Comprehensive Education Plan (SCEP) Templates Webinar 7-1-14

Q1. On the DCIP and SCEP Overview tabs, questions at the top indicate a drop-down menu, but the cells to the right do not have a drop-down feature. What should be included here?
A1. In order to access the drop-down menus on the DCIP and SCEP Overview tabs, the user must use their cursor to select the yellow highlighted cell immediately to the right of the question. Once the highlighted cell is selected, a small drop-down arrow will appear near the lower right corner of the yellow cell. Clicking on the drop-down arrow will cause four Likert-scale responses to appear. The district and/or school should select the most appropriate response for each question.

Q2. The DCIP Overview indicates that it should be no longer than 7 pages in length, however the template itself is 9 pages long with page breaks already inserted. Should this be reformatted? The same question goes for the SCEP which indicates 5 pages but is set up for 6.
A2. The DCIP Overview and SCEP Overview tabs do not need to be reformatted. The DCIP Overview tab is formatted to print on a total of nine pages. The first two pages are dedicated to reflecting on the district’s implementation of their 2013-2014 District Comprehensive Improvement Plan. The remaining seven pages are dedicated to capturing key information about the 2014-2015 improvement plan. The SCEP Overview tab is formatted to print on a total of six pages. Page 1 and the top of page 2 are dedicated to reflecting on the school’s implementation of their 2013-2014 School Comprehensive Education Plan. Pages 2-6 are dedicated to capturing key information about the 2014-2015 improvement plan.

Q3. How does the district determine how much each school should be allocated?
A3. Specific decisions about resource allocation must be made at the local LEA level through consultation between school building and district leaders. The district should allocate funds to each identified Focus and Priority School to ensure that all identified Improvement activities can be implemented successfully in order to achieve identified goals.

Q4. Where is the Q&A posted from our last webinar?
A4. Answers to all questions that were submitted during the June 16, 2014 webinar will be posted online at http://www.p12.nysed.gov/accountability/Webinars.html#overconapp.

Q5. For the Prioritized Funding Matrix, if we currently do not have ratings from NYSED led reviews, how should we complete the table? Are we only counting non-SED led reviews?
A5. If you do not have a NYSED-led review, you should use the school review with district oversight or any form of self-assessment that has been completed using the DTSDE rubric. At this point in time, all districts and schools should have implemented an internal or external diagnostic review process using the DTSDE review rubric.

Q6. Is there a link to the Tier I Allowable Activities?
A6. The complete list of Tier I Prioritized Activities and Tier II Allowable Activities are available on pages 5-7 of the document titled “Prioritized Funding Matrix.” The Word document is available online at http://www.p12.nysed.gov/accountability/consolidatedappupdate/requiredforms.html.

Q7. What is the difference in the professional development that meets Tier 1 expectations and that of one from Tier 2 (ex. Tier 2-9)?
A7. Tier I Prioritized Activity 1-2 refers to costs associated with administrator and teacher professional development that aligns with Title IX General Provisions Sec. 9101 Definitions (34)(A)(i) through (B)(iii) (See: http://www2.ed.gov/policy/elsec/leg/esea02/pg107.html). Tier II Allowable Activity 2-9 refers specifically to costs (e.g., substitutes, stipends) associated with participation in professional development activities to implement: the NYS and Common Core State Standards, curriculum-embedded formative assessments based on standards, and/or information systems that track assessment outcomes.

Q8. We are a 2 building district, our ES/MS underwent a district led school review. Due to our small size, the activities of our DCIP and SCEP are the same. Will that be an issue?
A8. Yes, that will be an issue.  The ESEA flexibility waiver requires that districts identified as a Focus District complete and submit a DCIP.  It also requires that schools identified as Focus or Priority schools complete and submit individual SCEPs. The DCIP is structured to identify the district-level supports that are being provided to the schools in order to support the improvement strategies being implemented. At the school, the SCEP is structured to identify the school-level structures and strategies that will be implemented to improve teaching and learning. If the district-level structures are not in place and clearly identified in the plan document, the district will: (1) not be in compliance with the ESEA Flexibility Waiver and (2) not demonstrate that they are providing adequate supports outlined in Tenet 1 of the DTSDE rubric.   

Q9. Under which tenet would you list Tier 2-5 and Tier 2-6 activities?
A9. All Tier I Prioritized Activities and Tier II Allowable Activities have been mapped to the six DTSDE Tenets. The activities that align with each Tenet are detailed on pages 1-2 of the document titled “Prioritized Funding Matrix.” The Word document is available online at http://www.p12.nysed.gov/accountability/consolidatedappupdate/requiredforms.html.

Q10. The set-aside amounts in the feedback from the 13-14 DCIP do not match the set-aside amounts that pre-populate in this year's template. I can't figure out why the amount in the feedback form is higher. The 1% set-aside in the feedback form is also higher but I cannot figure out why.
A10. The difference may be caused by a number of factors. First, the 2013-2014 DCIP and SCEP documents were created using the preliminary allocation amounts. Second, when the review of the 2013-2014 DCIP was completed and the calculation was done, the total figure may have been higher or lower than the minimum required reserve.

Q11. We completed a District-led school review (2013-2014) that occurred after the ITT review (2012-2013). Should we use the info in the District-led review since it is more current?
A11. Yes. You should first use the district-led review since that is the most current DTSDE-aligned review. The district may also conduct a cross-walk between the district-led review and the IIT review to demonstrate areas of growth within Tenets or specific Statements of Practice.

Q12. Since some allowable activities carry across tenets do we need to break out the required amounts across the tenets or can we list the entire required amount on each Tenet/SoP?
A.12. A proportionate share of the costs associated with implementing allowable activities should be broken out for each Tenet and/or Statement of Practice.

Q13. When do you anticipate the announcement of the Title I SIG and Leadership/STEM applications?
A13. It is anticipated that 1003(a) SIG allocations will be available mid-summer.

Q14. How do we complete the FS-10s for the Consolidated Application if we are to use the 14-15 allocations but the plan activities are based on 13-14 allocations?
A14. Improvement Reserve amounts for 2014-2015 will be calculated within the DCIP template using 2013-2014 allocation information for Title I, Part A; Title II, Part A; and Title III, Part A LEP. However, districts may use any combination of Federal, State, and/or local funding sources to meet the required reserve amount. All funding sources that will be used to meet or exceed the required Improvement Reserve should be documented on the tab titled “DistrictInfoSheet(1)” within the DCIP template.

Since districts are not required to use Title I, Part A; Title II, Part A; or Title III, Part A LEP funds to meet the Improvement Reserve requirement, FS-10 budget forms for the 2014-2015 program year should be completed using 2014-2015 allocation information and submitted with the Consolidated Application.

Q15. To clarify, we can use our self-assessment to fill in the District ratings since we have not received the ratings from the state?
A15. Self-assessment data may be used to complete the district ratings only if there are no ratings available from (1) an Integrated Intervention Team (IIT) review, including debriefing statements if the formal report has not yet been received; (2) a district-led review;  or (3) a school-level review with district oversight.

Q16. Is there any clarity yet regarding spending a required amount in Tenet 6 and the 1% reserves for Parent Engagement and 1% requirement for Parent Involvement?
A16. There are three provisions by which a district may be exempted from reserving the 15% for Tenet 6. First, if a district receives a HEDI rating of “Highly Effective” or “Effective” and 50% or more of reviewed Focus/Priority schools receive HEDI ratings of “Highly Effective” or “Effective” for Tenet 6, the district will not be subject to the minimum set-aside for that Tenet. Instead, the district will have the flexibility to reallocate those funds to any allowable Improvement activity in any Tenet. Second, if neither the district nor its schools receive a DTSDE review for Tenet 6, the district will have the flexibility to apply the minimum reserve to Tenet 6 or reallocate the minimum reserve to any allowable Tier 1 or Tier 2 Improvement activity in any Tenet that was reviewed and rated as “Ineffective” or “Developing.” Third, districts that can provide a compelling justification may appeal to spend less than the required reserve within a Tenet or to spend funds on activities other than those on the allowable list.

Q17. How do we update the contact list with retirements etc?
A17. An authorized district representative should update the contact information on the SEDREF database that is accessible through the Business Portal. If you need to be added to the Focus District listserv, email Paulette Coppin at pcoppin@mail.nysed.gov to have your name and contact information added to the distribution list.

Q18. Would you please repeat your clarification about the document to find the Tier 1 & 2 priorities?
A18. The complete list of Tier I Prioritized Activities and Tier II Allowable Activities are available on pages 5-7 of the document titled “Prioritized Funding Matrix.” The Word document is available online at http://www.p12.nysed.gov/accountability/consolidatedappupdate/requiredforms.html.

Q19. Would you please repeat where the map is for the allowable activities?
A19. The complete list of Tier I Prioritized Activities and Tier II Allowable Activities are available on pages 5-7 of the document titled “Prioritized Funding Matrix.” The Word document is available online at http://www.p12.nysed.gov/accountability/consolidatedappupdate/requiredforms.html.

Q20. Could I be added to Focus District listserv?
A20. Yes, the listserv contacts can be updated. Email Paulette Coppin at pcoppin@mail.nysed.gov to have your name and contact information added to the distribution list.

 

Last Updated: July 15, 2014