Office of Accountability

Title I Application Supplement


Consolidated Application Update
2013-14

Due August 31, 2013

General Instructions

All local educational agencies (LEAs) are required to submit the Title I Application Supplement online.  Please use the following guidance when completing the Title I Supplement. 

Note:  The system will perform all computations and enter them on the Summary Pages that are available before an LEA transmits the final version of the Form.  Respondents will be asked to complete the entire Title I Supplement process and then will have the opportunity to review the Summary Pages (there are tabs at the top to examine the LEA Information Form, the Building Information Form(s), and the K-12 Administration Option Form).  There is an opportunity to make correction to the Form(s) at the time just before final submittal. However, the data must be submitted after any entry is changed before the change can be recorded on the file. By entering the Fiscal Year, LEA and an E-Mail Contact Address on the first page, one can retrieve the last submission which will bring you to a summary page you can then make corrections to the Form by clicking on the update icon next to Update the LEA information for 2013-2014.  In addition, many of the fields are either pre-populated with a default response (note:  review the default selection before passing over a particular item), or computed by the system.  Feel free to do the math beforehand, and, for those LEAs not utilizing the K-12 Administrative Option, to use the worksheet word document.  (41KB)

If you have any problems or questions, please contact the Title I School & Community Services office at conappta@mail.nysed.gov or (518) 473-0295.

LEA Information Form

General Information
Fiscal Year:  Please select the fiscal/school year for which the data to be submitted apply.

LEA:  Please select your LEA from the drop-down list provided.  If your LEA is not listed, please contact the Title I School & Community Services office. 

E-Mail Address:  Please enter an e-mail address which will be used to send any questions regarding the data submitted. 

Section 2, Ranking Used:  
School building attendance areas may be ranked in a single listing (K-12), or a separate ranked listing for each grade span grouping. Under grade span grouping, school building attendance areas will be grouped accordingly when the data are received. The LEA must determine the cutoff for services by using the LEA poverty percentage or the grade span group poverty percentage.  PRE-POPULATED AS:  LEA-WIDE

Section 3, Greater Than 75% Poverty: 
All school building attendance areas over 75 percent poverty (including middle and high schools) must be served before serving any schools below 75 percent poverty.  The schools above 75 percent poverty must be served in descending rank order, based on their poverty percentage.  If additional Title I funds are available, school building attendance areas below 75 percent poverty may be served by either descending rank order, based on poverty percentage, or by grade span grouping.  PRE-POPULATED AS:  NO

Section 4, Determination of Poverty Measure:  PRE-POPULATED AS:  4a: YES AND 4c: SAME AS PUBLIC SCHOOL
An LEA must use the same measure of poverty to:

  • Identify all eligible school building attendance areas;
  • Determine the ranking of each attendance area;
  • Determine the allocation for each attendance area.

If the free and reduced-price lunch percentage is chosen as the poverty measure, an LEA may select from any of the monthly figures from the previous spring (March–June), as reported to the Department’s Child Nutrition Reimbursement Unit.

Poverty Percentage Methods (LEAs):  The LEA must select a poverty measure from the following options (all of which are based on counts of children ages 5-17):

  • Most recent census;                       
  • Children eligible for free or reduced-price lunch under the National Free School Lunch Act (the default option; be sure to include all children who are automatically eligible for free lunch, even if there is no application submitted);
  • Children in families receiving assistance under the Aid to Families with Dependent Children (AFDC) program;
  • Children eligible to receive medical assistance under the Medicaid program;
  • A composite of any of the above measures.

Special Notes Concerning Private Schools:
LEAs must provide Title I educational services to eligible private school students.  In order to determine an equitable way to identify low income private school children to generate Title I monies, the LEA must consult with private school officials.

Once the number of low income private school students is determined, the LEA must allocate Title I funds to serve eligible private school students.  This amount must be at least equal to the number of low income students multiplied by the Per Pupil Amount.  Please bear in mind that private schools do not directly receive the funds - they receive Title I services provided by an LEA.

Poverty Percentage Methods for Private Schools: Under the statute for private school eligibility, there are four poverty measures that are given equal merit and may be used (i.e., an LEA could use proportionality without first trying to develop data from the same source).  They are:

  • Data from the same source – using the same measure of low-income used to count public school children (e.g., free and reduced-price lunch eligibility);
  • Survey, with extrapolation – using the results of a survey that, to the extent possible, protects the identity of families of private school students. Survey results may be extrapolated if complete actual data are not available;
  • Proportionality – applying the poverty percentage of each participating public school attendance area to the number of private school children who reside in that attendance area; or
  • Equated measure – using a correlated measure of low income correlated with the measure of low income used to count public school children (i.e., determine the proportional relationship between two sources and apply that ratio to a known source for private school students; for example, children receiving welfare in public school is to reduced-price lunch in public school, as children receiving welfare is to X in the private school).

Note: Please refer to the following for assistance in selecting and using a poverty measure for determining private school students who generate Title I funds for student services:

  • Section 1120 of Title I of NCLB – http://www.ed.gov/
  • Non Regulatory Guidance ("Title I Services to Eligible Private School Children") – http://www.ed.gov/
  • Suggested Guidance to Identify Private School Poverty Students for Calculating Allocations for Title I Private School Student Services.  (For the purposes of developing and collecting survey information only.) Contact Title I School & Community Services at CONAPPTA@MAIL.NYSED.GOV or (518) 473-0295 if interested.

Section 5, Computation of LEA Poverty Percent: (actual percent computation done by system)
Total all of the student data from all school building attendance areas and enter the two numbers in the appropriate fields.  The percent will be computed by the system and available on the Summary Sheet at the end of the data submittal process. This is the percent which determines the cut-off for offering Title I services, unless grade-span grouping is chosen.  Grade-span grouping makes all single-building grade-span groups automatically eligible, but perhaps eliminates some school building attendance areas in larger groups from the funding stream despite their having a higher poverty measure than those in other groups, because each grade span group works off its own within-group average.

Number of Low-Income Children in LEA (Public + Private):  Enter the number of Title I low-income children residing in the LEA.  Include all children ages 5-17, regardless of school of attendance.

Number of Children in LEA (Public + Private):  Enter the number of children residing in the LEA.  Include all children ages 5-17, regardless of school of attendance.

LEA Poverty Percent – Computation is done by system.

Section 6, Reserves (Total Reserves and Total Funds Available computed by system): 
This section includes all mandatory and discretionary reserves. In most cases, these LEA reserves should be identified in the FS-10 budget.

The current year basic Title I, Part A allocation is the preliminary figure furnished by SED at the time this form is filed.  Allocations will be recomputed in the late fall when updated data become available;  there is no need to submit a revised Supplement to NYSED, although LEAs may want to revise their own figures based on their final allocation amount. Do NOT include any allocation for Title I, Part D.

The carryover from the prior year is subject to the limitation of a maximum of 15 percent of the LEA’s prior year allocation (absent an approved waiver – see additional guidance regarding other waivers on our website).  Include carryover of unexpended Title I funds for private schools; that same amount should then be subtracted out in 6p unless those schools have declined further services.  Inclusion of carryover amounts in the computation of the Per Pupil Amount is optional.  The understanding is that this amount is only an estimate at the time of completion of this form.

Funds From Other Sources:     Include funds from other sources used to fulfill the intent and purposes of Title I, especially the use of any Title II-A funds via the Transferability process.  While Title II-A finds used for Title I purposes no longer have to be equitably shared with private schools under Title II-A, those funds employed via Transferability now become part of the Equitable Services requirement under Title I.  Do NOT include the State/local portion of AIS expenditures, as the amounts in the Supplement will affect the per-pupil amount for Equitable Services to Private Schools.

Total Funds Available – Computation is done by the system.

Reserves are required for:

  • Children in local institutions for neglected children;
  • Homeless students who attend school in a non-Title I building, including providing educationally-related support services to homeless students living in shelters and other locations where children may live.

Other reserves are required based on certain conditions:  

  • A Parental Involvement (one percent of the total allocation) reserve must be entered if the LEA’s Title I, Part A allocation exceeds $500,000);
  • If an LEA has been designated as a Focus District or Focus Charter School or any of an LEA’s schools are designated as Priority or Focus Schools, a reserve of 5-to-15 percent (each affected LEA should have been advised of their exact percentage by NYSED) from the total of an LEA’s Title I, Part A, Title II-A and possibly Title III LEP allocations must be set aside for certain activities.    From where that reserve is drawn must be noted in Items 6i-1 through 6i-4.  The amount in Item 6i-1 (“From Title I, Part A”) is excluded from the intra-LEA attendance area suballocation process and is not part of the computation of the Equitable Services for Nonpublic Schools.
  • Also for Focus Districts, an additional one percent of the Title I, Part A, allocation must be reserved for Parent Engagement activities. Again, the source of that reserve can come from a variety of sources. Indicate on line 6g-2 the amount of this reserve that is being withheld from Title I, Part A.

An LEA, at its discretion, can reserve Title I funds to provide LEA-wide services in the following areas:

  • Administration (including indirect costs) - Examples are (a) the portion of the salaries of personnel who function in an LEA-wide Title I administrative capacity, or (b) the differential amount between the base and actual salaries of Title I-funded teachers in LEAs with some buildings that have higher proportion of veteran teachers;
  • Professional development (discretionary LEA-wide services);
  • Capital Expense - Examples are facility costs associated with services provided to private school students;
  • Pre–K services - So as not to attribute these costs against one or a few buildings' allocation(s), these expenditures may be reserved before the building-level allocations are done;
  • Title I services for resident students attending private schools in another LEA and to reimburse the LEA of location for provision of purchased services (Item 6n).  Note:  The monies reserved here for eligible nonpublic students should not include any carryover of unused funds.  If this item is used and includes the total amount reserved for services to nonpublic school students, those same students do NOT have to be counted for their attendance area(s) in Section 2 (Student Data) on Page 2 of this form;
  • Private School services in LEAs not having specific attendance areas for their public schools that are using "Ranking by Enrollment" or are pooling the nonpublic school reserves - Item 6o;
  • Carryover funds for services to private schools that have unspent funds from prior year(s) (6p).

Note:  All discretionary reserves (plus the Parental Involvement reserve) must have a proportional setaside for services to nonpublic school students, parents and/or staff.  This reserve is in addition to the amount generated by the per-pupil amount multiplied by the number of eligible students attending a particular school.

Total Reserves – Computation is done by the system.

Total Funds to be Distributed – Computation is done by the system.

Section 7, Computation of Per Pupil Amount: (Computation for this section is done by the system)
Each LEA computes a per pupil allocation by dividing the total base allocation (Part A ONLY; do not include any Part D allocation) plus carryover (may or may not be used here at the discretion of the LEA) by the total number of Title I low-income students in the LEA.  The computation continues based on the poverty percentages of the eligible attendance areas in the LEA (above/below 35%).  PRE-POPULATED AS: YES (SERVING AT LEAST ONE AREA WITH A POVERTY RATE LESS THAN 35%)

Minimum Adjusted Preliminary Per Pupil Calculation (for LEAs which plan to serve any attendance areas with less than 35% poverty:  Unless using the K-12 Administrative Option, any LEA planning to serve even one attendance area with a poverty measure less than 35% must adjust its LEA per pupil allocation upward by 25% before distributing its allocation (in descending order by poverty percent).

Allocation of Entire Amount of Funds Available:  The ENTIRE allocation amount must be designated for expenditure, either by being reserved in Section 6, or by being suballocated to eligible attendance areas.  This may require an upward adjustment of the per-pupil computation.

Section 8,  Low Income Per Pupil Amount: LEAs Serving ONLY Attendance Areas 35% Poverty and Above:  PRE-POPULATED AS : D (DOES NOT APPLY; if “Yes” is selected for the question in Section 7, then Section 8 should be skipped.  If “No” is selection in Section 7, then the LEA needs to select one of the three options in Section 8)

RULE:  An LEA may allocate a higher per pupil amount to attendance areas with higher poverty percentages than it allocates to attendance areas with lower poverty percentages.  The per pupil amount in a higher poverty attendance area NEVER should be less than any per pupil amount in a lower poverty attendance area.  In addition, the sum total of the suballocations to the eligible attendance areas should be equal to the funds available for distribution (6s).

Important:   LEAs should have collected the data for each attendance area and know which areas will be designated Title I by this point.

An LEA serving ONLY attendance areas at or above 35% poverty has three choices in determining the per pupil amount for distribution of funds to Title I-eligible public schools and for services for private school students residing in these eligible attendance areas.  LEAs that meet these conditions may use their discretion to:

  • a. Calculate an LEA Per Pupil Amount. For example, use 7c (which will appear in Section3 of the Building Information Form), or, to calculate a Per Pupil Amount that will distribute the funds remaining after deducting all of the reserves, divide the total funds to be distributed (6s) by the total number of low income students in attendance areas to be served (NOT 7b, but the sum of only the low-income students in Title I attendance areas).  This amount can then be used for distribution of funds for services to all low income public and private school students in attendance areas served.  Note that this computation may or may not include the carryover funds. This number should be entered in the field on the right side of Section 3 of the Building Information Form;  
  • b. Set another single (but higher, or else the total of the suballocations will not end up distributing all the available funds. What will happen is that either one or more otherwise eligible attendance areas will be either partially or totally NOT served by Title I funds) per pupil amount for distribution of funds for services for all low income public and private school students in attendance areas served.  This number should be entered in the field on the right side of Section 3 of the Building Information Form; 
  • c. Set differentiated Per Pupil Amounts, in rank order, for distribution of funds for services for low income public and private school students in attendance areas served, providing that the GREATER PER PUPIL AMOUNT TO HIGHER POVERTY AREAS RULE is followed.  Enter the amount for each attendance area in Section 3 of the Building Information Form.

Section 9, (Intentionally left blank.)

Section 10, K -12 Administrative Option Form
After completing this section of the form, you will be asked whether or not you wish to avail yourself of the K-12 Administrative Option (not available to LEAs with any schools in Priority/Focus Status). PRE-POPULATED AS: No

An LEA with only one building (one BEDS code, not necessarily one physical structure) for the entire LEA or only one building per grade span (for example, one building each for K-2, 3-5, 6-8, and 9-12) and with no Priority or focus schools qualifies for the Administrative Option, and is strongly encouraged to select that option, which makes the reporting process easier and gives more flexibility to the LEA in the distribution of Title I, Part A funds among the buildings.  In such an arrangement, the LEA is considered to be one K-12 attendance area which includes all public and private school students residing within the geographic boundaries of the LEA.  If this option is selected, you will be directed to the form that asks you to identify all the buildings in the LEA and provide the Title I status of each.  Other LEAs will be directed to the Building Information Form.

Any LEA selecting to use the K-12 Administrative Option and has any Title I-funded Schools in Priority/Focus Status must complete a Building Information Form for the Priority/Focus School(s). The Building Information Form tab is located at the top of the form.

After completing the K-12 Administration Option Form or the Building Information Form, all LEAs will eventually be directed to the Other Methods for Allocating Title I Funds page and asked to respond to a few questions.  For most LEAs, the pre-coded response (“No” in all instances) is the correct one.

Ranking by Enrollment
An LEA may rank by enrollment in cases where attendance area information is unavailable. Examples may include public school open enrollment, magnet schools or desegregation plans and when private school low income data cannot be obtained.  If this option is used for one school building attendance area, it must be used for ALL attendance areas.  Also, when this option is selected, private school students are not part of the attendance area allocation formula on the Building Information Form (Page 2);  funds need to be reserved in Item 6o on their behalf.

In these cases, list public schools in rank order by poverty percentage. 

Feeder Pattern Option
The feeder pattern option may be used to project the number of low income children in a middle or high school based on the average poverty rate of the elementary school attendance areas that feed into that school. (See Title I Policy Guidance, U.S. Department of Education, pages 30-33, Allocation Section of the document for examples.)

Grandfather Option
The grandfather option may be used to continue to serve a school that was eligible for Title I funds and was served in the preceding year as a Title I school but would no longer be eligible.  The grandfather option may only be used to provide Title I services for one additional year.

After answering these questions, you will be directed to the Summary Sheet, where you have the opportunity to add, delete or edit any entry/group of entries.  When done with the edit/verify process, print one copy of the Summary Sheet for your records and hit “Submit”.  If, at some later point, you find the need to modify any entry on the Supplement, just pull up the blank Supplement template, enter the fiscal year, your LEA, a valid E-mail address, and you will then be directed to the Summary Sheet and can edit your earlier submission.

Building Information Form
(For LEAs NOT using the K-12 Administrative Option or LEAs using that option but with a Title I building identified for improvement)

A worksheet is available in Microsoft Word to prepare data for online entry.

NOTE:  (1) Even if the K-12 Administrative Option is selected, all LEAs that have a Title I school that is a Priority or Focus school MUST complete a Building Information Form for the attendance area in which the building is located and indicate the proper designation for the Priority/Focus school question. (2)  All LEAs that do not select the K-12 Administrative Option must complete the Pupil Count section (Section 2) of this form before going to "Submit".

Determination of Per-Pupil Amount for LEAs serving any attendance area with a poverty rate of less than 35 percent:  The Per-Pupil Amount (PPA) can be the same for each attendance area, or could systematically vary, or may be different due to lack of sufficient funds.  The PPA must be at least the amount in 7e of the LEA Information Form (Page 1).  For LEAs who plan to serve an attendance area with a poverty rate of less than 35 percent, the PPA should be either: (a)  the greater of (1) the computation from 7d from the LEA Information Form (the number that is pre-populated in Section 3), or (2) the result of 6s of the LEA Information Form divided by the number of eligible children in the eligible Title I attendance areas ONLY (would have to be manually entered in Section 3); (b) the choice from (a), but with the attendance area(s) with the lowest poverty percent receiving the balance of the funds remaining from 6s less the suballocations already determined, divided by the number of eligible children from that attendance area, or (c) a PPA greater than or equal to the computation in 7d of the LEA Information Form for the highest-poverty attendance area, and then lesser-or-equal PPAs for the eligible (i.e., greater than the LEA average poverty rate) attendance areas until the funds available (6s) are exhausted (manually entered in Section 3).

IMPORTANT NOTE: The sum of the attendance areas suballocations should equal the Funds Available for Distribution (6s on the LEA Information Form).

Determination of Per-Pupil Amount for LEAs serving attendance areas with a poverty rate of 35 percent or greater ONLY: Follow the instructions from Section 8 on the LEA Information Form and set the desired Per-Pupil Amounts (PPAs) for each attendance area to be served.  The simplest method to use is to choose the same PPA for each attendance area, which will be computed by the system and pre-entered in Section 3 (the LEGALLY REQUIRED PPA computation) or can be computed alternatively by dividing the Funds Available for Distribution (6s) by the number of eligible children in the Title I attendance areas ONLY, provided that computation exceeds the legally required PPA and manually entered in Section 3.  However, an LEA, at its discretion, can adjust the PPAs by attendance area, as long as the attendance areas with higher poverty rates have PPAs equal to or greater than those areas with lower poverty rates, which would also require manual entry in Section 3, but would be different for each attendance area.

Section 1,  School Building Attendance Area
Enter the building name, the last four digits of the BEDS building code, the building's grade span (e.g., K–5) and the Title I Building Status.

Title I Building Status Definitions:

  • Targeted Assistance (TAS) - Schools with less than 40 percent poverty that serve only those students with educational needs;
  • Schoolwide Program (SWP) - Schools with greater than 40 percent poverty (or were at 40 percent poverty or greater at the time they met the requirements to become a  that have elected to become schoolwide programs), and have developed a Schoolwide Plan in accordance with NCLB requirements. SWP schools are allowed to use Title I funds to serve all students in the building regardless of educational needs;
  • Not a Title I Building.

The Title I Status should agree with the information provided on the Verification Report which is sent out by SED in late spring. 

Item 1e:  If the LEA plans on using the "Grandfather" option to allocate Title I funds to a building/attendance area for one year after ceasing to be eligible, please indicate so here and on the "Other Methods for Allocating Title I Funds" form.

Item 1f: Where applicable, Indicate if this building is either a Priority or Focus building for this coming year.

Section 2.  Student Data (fill in this information for ALL attendance areas, even for the non-Title I areas)
For each school building attendance area, provide the number of students enrolled in the public school and the total number of students residing in that attendance area who attend private school (a) within the LEA and/or (b) outside the LEA. 

For each school building attendance area, provide the number of low income students enrolled in the public school and the total number of low income students residing in that attendance area who attend private schools.  Determination of poverty students for private schools may be based on any of the measures listed in Section 4 of the LEA Information Form (Page 1).

The “SKIP” Provision:  Section 1113(b)(1)(D) allows an LEA to “skip” over an eligible attendance area with a higher poverty percentage if certain requirements are met.  If an LEA wishes to “skip” an attendance area, please send an E-Mail to that effect, denoting the area to be “skipped” to conappta@mail.nysed.gov.

Forms for Non-Title I attendance areas may go directly to "Submit" at this point.

Section 3,  Per Pupil Amount (PPA)
Transfer the amount selected from of the LEA Information Form; or, if "Set differential amounts" is selected in Section 8 of LEA Eligibility Form, enter the selected per pupil amount for this school building attendance area. LEAs might find that a different PPA may be needed for one or more attendance areas, depending on availability of funds to serve all eligible attendance areas.

The suballocation amounts (both public and private) will be computed based on the PPA entered in Section 3 and entered on the Summary Sheet.  Make sure that the sum total of all suballocations is equal to (or very close to) the Total Funds to be Distributed (6s of the LEA Information Form).

For LEAs serving even one school building attendance areas with less than 35 percent poverty, the number from Item 7d of the LEA Information Form must be used, unless that PPA does not end up exhausting the “Funds Available for Distribution” (Item 6s on the LEA Information Form).  LEAs only with attendance areas to be served with greater than 35 percent poverty may use one of the three options.  Only attendance areas at or above the LEA-wide poverty percentage or the grade span average poverty percentage (if checked in #2, of LEA Information Form, Eligibility section) are eligible to receive Title I funds.  If funds remain after attendance areas above 75 percent poverty are served, eligible attendance areas may be served in rank order or by grade span grouping until funds are exhausted.

If the amount of Title I funds available for distribution is insufficient to fully fund all eligible attendance areas, the higher ranked poverty areas must be served first.  Any remaining funds may partially fund the next ranked eligible attendance area if the funds are sufficient to enable students to make adequate progress toward meeting State standards.

Section 4, Title I Funds for Public and Private School Students: This section will be computed by the system,  based on the number(s) pre-entered in Section 3 and manually entered in Section 3. LEAs electing to use the K-12 Administrative Option should enter the amount of Title I funds suballocated to that building (both public and private) in this Section.
You will be prompted to add additional areas or to indicate that you are done with this portion of the form.

Other Points:
LEAS have the option of pooling their suballocations for all nonpublic schools into a single pot of funds which could then be used to provide services to academically-eligible students in all nonpublic schools that have enrolled income-eligible Title I students residing in the Title I-eligible attendance areas. (See the reference under "Section 6, Reserves").

For LEAs serving eligible attendance areas under 35 percent poverty:  After multiplying the number of low-income children by the minimum adjusted per pupil amount from 7e of the LEA Information Form, there may be funds remaining; in other words, the sum of the sub-allocations for each Title I attendance area may not equal the “Total Available for Distribution” in Section 6 of the LEA Information Form.  These funds need to be redistributed to eligible attendance areas, which will increase the per-pupil amounts for each attendance area revised.  Be sure that the per pupil amount for eligible attendance areas with a higher poverty percentage is greater than the amounts for eligible attendance areas with lower poverty percent(s).  Enter the appropriate revised per-pupil amounts in Section 3.  The other possibility, where an LEA runs out of funds before full suballocations are distributed to all eligible attendance areas, could also occur.  In that case, the attendance area(s) with the lowest poverty percent potentially would not be fully funded.

Last Updated: March 20, 2014