Archived Item - for information purposes only

 

Excelsior Scholars Programs for Grade Seven Mathematics and Science Students

Program Purpose

The purpose of this program is for New York State public and independent colleges and universities to provide advanced coursework for high performing mathematics and science students who will have completed seventh grade in June 2008.  The advanced coursework must be in mathematics and science and must be aligned to the New York State learning standards at the commencement-level.

The program should support student attainment of the New York State learning standards in mathematics and science at the commencement-level.  Links to the NYS learning standards and core curricula may be accessed at http://www.p12.nysed.gov/ciai and http://www.nysvls.org.

The program should:

Participating Students

The program must include only eligible and other high performing students as defined in Section 100.14 of the Regulations of the Commissioner of Education.  An “eligible student” means a student nominated by the school superintendent to participate in an Excelsior Scholars Program for Grade Seven Mathematics and Science Students who:

An “other high performing student” means a student nominated by the school superintendent to participate in an Excelsior Scholars Program for Grade Seven Mathematics and Science Students who: 

The program must be at no cost to the participating students, their parents/guardians, or their school districts, including their transportation to and from the program.

Program Overview

Education law has been amended to include the development and implementation of an Excelsior Scholars program for grade seven mathematics and science students.  Each year, as appropriations permit, high achieving mathematics and science students who will have completed seventh grade in said year will be given the opportunity to participate in summer programs offering advanced coursework in mathematics and science at public and independent colleges and universities.

Each year, school district superintendents and community school district superintendents in districts that include at least one public middle school, junior high school, intermediate school, junior/senior high school, or kindergarten through secondary school will nominate up to 10% of the school’s eligible grade seven students who have demonstrated distinguished and excellent work in mathematics and science.  This pool of nominated students shall include equal numbers of male and female students, as practicable.

Each year, public and independent colleges and universities can apply to NYSED for a grant to provide advanced coursework in mathematics and science aligned to the New York State Learning Standards for Mathematics, Science, and Technology at the commencement-level for students selected from the pool of nominated grade seven students.  Criteria for selecting participating students will be developed by the applying public and independent colleges and universities and shall ensure:

as stipulated in Section 100.14 of the Regulations of the Commissioner of Education.  Students successfully completing a program of advanced coursework in mathematics and science will be certified to the Governor for recognition as Excelsior Scholars.

Project Funding

In an effort to ensure that students throughout the State have an opportunity to participate, sixty percent of the funds ($3,000,000) will be allocated across ten regions. The counties included in each region and the total funding available for each region follows:

Binghamton (Broome, Chemung, Chenango, Delaware, Otsego, Schuyler, Steuben, Tioga, and Tompkins Counties)

$120,000

Buffalo (Allegany, Cattaraugus, Chautauqua, Erie, and Niagara Counties)

$230,000

Capital District (Albany, Columbia, Greene, Rensselaer, Saratoga, Schenectady, Warren, and Washington Counties)

$170,000

Long Island (Nassau and Suffolk)

$500,000

Lower Hudson (Dutchess, Orange, Putnam, Rockland, Sullivan, Ulster, and Westchester Counties)

$380,000

Mohawk Valley (Fulton, Hamilton, Herkimer, Montgomery, Oneida, and Schoharie Counties)

$80,000

New York City (Bronx, Manhattan, Richmond, Kings and Queens)

$1,100,000

North Country (Clinton, Essex, Franklin, Jefferson, Lewis, and St. Lawrence Counties)

$70,000

Rochester (Genesee, Livingston, Monroe, Ontario, Orleans, Seneca, Wayne, Wyoming, and Yates Counties)

$210,000

Syracuse (Cayuga, Cortland, Madison, Onondaga, and Oswego Counties)

$140,000

Forty percent of the funds ($2,000,000) will be available Statewide for applicants wishing to serve more than one region.
An application will be considered for funding according to the region it serves. Applicants proposing to serve one region will compete for the funds assigned to that region only with other applicants from that same region. Applicants proposing a program to serve students from more than one region will compete for the $2,000,000 assigned to the entire State.

Project Period

Awards made in this program will be for a summer program that takes place between July 1, 2008 and August 31, 2008.  The funding to operate awarded programs will be available from May 1, 2008 through October 31, 2008.  No carry over or extension of funds beyond this period is allowed.  The grant period extends beyond August 31, 2008 for reporting and evaluation purposes only.  Evaluations and other required reports must be submitted to the Education Department before October 31, 2008.

Eligible Applicants

Public and independent colleges and universities in New York State are eligible to apply for these funds.  Consortia of colleges and universities may apply.  One member of the consortium must be the applicant and lead fiscal agent.

Required Activities

 

NYSED Consortium Policy for State and Federal Discretionary Grant Programs:

 

The partnership or consortium must meet the following requirements:

  1. The partnership or consortium must designate one of the participants to serve as the applicant and fiscal agent for the grant.  The applicant agency must be an eligible grant recipient.  All other consortium members must be eligible grant participants, as defined by the program statute or regulation.
  2. In the event a grant is awarded to a partnership/consortium, the grant or grant contract will be prepared in the name of the applicant agency/fiscal agent, not the partnership/consortium, since the group is not a legal entity.
  3. The applicant agency/fiscal agent must meet the following requirements:
Application Submission

Submit one original and two copies of the complete application.  A complete application includes the eight sections listed and arranged as shown below.  Use the Application Checklist to ensure that the application submission is complete and in compliance with the Application Instructions.

Application Form (in Word)
  

The Proposal Narrative and the Budget Category and Narrative Forms must be typed in 12 point font.  The Proposal Narrative must be no more than 12 pages.  This page limit does not include the Outreach to School District Forms, the Budget Category and Narrative Forms, and the Budget Summary (FS-20).

Budget Submission

The FS-20 Budget Summary form must be completed with totals on the Budget Category and Narrative Forms and bear the original signature of the Chief School/ Administrative Officer/College President. 

The Budget Category and Narrative Forms must clearly and thoroughly describe all intended expenditures and how the expenditures are necessary to carry out the proposed program.

The proposed budget will be reviewed for the appropriateness of expenditures.  The proposed expenditures must be related to and reasonable for the number of participating students.  The budget will be adjusted to eliminate any items deemed to be non-allowable or inappropriate.   Inclusion of non-allowable or inappropriate expenditures will also be reflected in the budget score.

Copies of the FS-20 budget and related forms, descriptions of budget categories, and general guidelines are available at the following website:
http://www.oms.nysed.gov/cafe/

Review and Ranking of Proposals

Proposals postmarked after the due date will not be reviewed.  Each eligible proposal will be reviewed by at least two reviewers. Each reviewer will score the proposal according to the indicated point criteria.  If individual scores are more than 20 points apart, another reviewer will rate the application.  The two scores closest in numeric value will be averaged to calculate the final average score of the application.

The summer program must be at no cost to the participating students, their parents/guardians, or their school districts, including the participating students’ transportation to and from the summer program.  Program costs may also include teachers’ salaries, supplies and materials, and other expenditures necessary to support the summer program.  Up to 2% of the grant may be used to evaluate the effectiveness of all aspects of the summer program. Up to 5% of the grant may be spent on program administration including indirect costs.

Purchase of equipment with a unit cost of $5,000.00 or more is not allowed. 
Expenditures that are not necessary to support the summer program will be deemed inappropriate.  Budgets will be adjusted to eliminate any unallowable or inappropriate expenditure.

Each proposal will be categorized according to the region it serves. Proposals related to a program that serves students from more than one region will be assigned to the Statewide funds category ($2,000,000). Proposals in each region will be ranked in order of final average score from highest to lowest.  Applicants that apply for one region will be ranked and scored only with other applicants from that same region. Statewide proposals will be ranked in order of final average score from highest to lowest.  Proposals that receive a final average score of 75 or higher will be considered for funding.


Regional Awards

Awards will be made to the highest ranking proposal(s) in each region until funds allocated for that region are insufficient to fund the next ranking proposal serving that region in full. If any funds remain for that region, the funds will be offered to the next ranking proposal in that region to operate a smaller project.

If any funds remain after all applicants with a final average score of 75 or higher in a region are funded, those funds will be distributed proportionately to the other regions with proposals eligible for funding. Awards will then be made to the next highest ranking proposal in each region.

Statewide Awards

Awards will be made to the highest ranking proposal(s) in the Statewide category until funds allocated for the Statewide category are insufficient to fund the next ranking Statewide category proposal in full. If any funds remain for the Statewide category, the funds will be offered to the next ranking Statewide category proposal to operate a smaller project.
If any funds remain after all applicants with a final average score of 75 or higher in the Statewide category are funded, those funds will be distributed proportionately among the regions with proposals eligible for funding.  If any funds remain after all eligible regional proposals are funded, those funds will be allocated to eligible proposals in the Statewide category.
In the event of tie scores, proposals with the highest score on item #3 (Advanced Coursework) in the Project Description will be ranked higher.


Reporting

On or before September 15, 2008, awardees will be required to provide the Education Department with a list of eligible and other high performing students who have completed the summer program and, by doing so, should be certified to the Governor for recognition as Excelsior Scholars.  This list must include the certified student’s:

On or before October 31, 2008, awardees will be required to provide the Education Department with:

 

NYS Learning Standards and Core Curricula

In 1996, the New York State Board of Regents adopted learning standards for all content (subject) areas. Since then, the NYSED has issued a series of core curricula, which provide an additional level of specificity to these learning standards. The core curricula are particularly important to local curriculum developers/educators since they contain the State’s expectations of what students must know and be able to do in relation to the content areas.
For each learning standard, the core curricula present key ideas/strands (broad, unifying, general statements of what students need to know) and performance indicators (statements of what students should do to provide evidence that they understand the key idea). These core curricula are the foundation upon which State assessments are aligned and developed.  
The NYSED core curricula are not designed as local school/district curricula. Rather, these core curricula provide assistance to local schools/districts who maintain responsibility to design a curriculum that meets the needs of their students. The core curricula respect the tradition of local choice in New York State that empowers educators to select texts, identify products, and use a rich array of instructional strategies and activities to meet student needs.

Entities’ Responsibility

Projects must operate under the jurisdiction of the local board, or other appropriate governing body, and are subject to at least the same degree of accountability as all other expenditures of the local agency.  The local board, or other appropriate governing body, is responsible for the proper disbursement of, and accounting for, project funds.  Written agency policy concerning wages, mileage and travel allowances, overtime compensation, or fringe benefits, as well as State rules pertaining to competitive bidding, safety regulations and inventory control must be followed.  Supporting or source documents are required for all grant related transactions entered into the local agency’s recordkeeping systems.  Source documents that authorize the disbursement of grant funds consist of purchase orders, contracts, time and effort records, delivery receipts, vendor invoices, travel documentation and payment documents, including check stubs.

Supporting documentation for grants and grant contracts must be kept for at least six years after the last payment was made unless otherwise specified by program requirements.  Additionally, audit or litigation will “freeze the clock” for records retention purposes until the issue is resolved.  All records and documentation must be available for inspection by NYSED officials or its representatives.

For additional information about grants, please refer to the Fiscal Guidelines for Federal and State Aided Grants, http://www.oms.nysed.gov/cafe/guidelines.html

 

APPLICATION FORM (IN WORD)