Archived Item - for information purposes only

2007 Summer Mathematics and/or Science Programs for Middle School Students

Application Form (In Word)

Scoring Rubric (In Word)



Program Purpose

The purpose of this program is to support improved achievement of middle school students in mathematics and/or science through hands-on engaging summer programs at community colleges. The summer program must be aligned with NYS learning standards and intermediate level core curricula in mathematics and science (grades 5-8). Links to the NYS learning standards and core curricula are at and

The program should:

The summer program must be at no cost to the participating middle school students, including their transportation to and from the summer program.

Middle school students are students who will complete grades five, six, seven or eight in June 2007.

Project Funding

$2.5 million is available Statewide and will be allocated across five regions as follows.

  1. Eastern -- $475,000 -- Clinton, Essex, Franklin, Albany, Columbia, Greene, Rensselaer, Saratoga, Schenectady, Warren, Washington, Dutchess, Orange, Putnam, Rockland, Sullivan, Ulster, and Westchester Counties.

  2. Central -- $325,000 -- Jefferson, Lewis, St. Lawrence, Fulton, Hamilton, Herkimer, Montgomery, Oneida, Schoharie, Cayuga, Cortland, Madison, Onondaga, Oswego, Broome, Chenango, Delaware, Otsego, Tioga and Tompkins Counties.

  3. Western -- $400,000 -- Genesee, Livingston, Monroe, Ontario, Seneca, Wayne, Wyoming, Yates, Allegany, Steuben, Schuyler, Chemung, Cattaraugus, Chautauqua, Erie, Orleans and Niagara Counties.

  4. Long Island Region -- $425,000 -- Nassau and Suffolk Counties.

  5. New York City -- $875,000 --Bronx, Manhattan, Kings, Queens, and Richmond Counties.

An application will be considered for funding according to the region it serves. If an applicant wishes to serve students from different regions, it must submit a separate application for each region.

Project Period

Awards made in this program will be for a summer program that takes place between July 1, 2007 and August 31, 2007. However the grant period may continue to October 31, 2007 in order to cover for any evaluation activities that take place after the conclusion of the summer program.

Eligible Applicants

Community Colleges (public, two-year post-secondary institutions offering degrees below the baccalaureate degree) in New York State are eligible to apply for these funds. The applicant college must partner with one or more public school districts and serve middle school students from the district(s). Middle school students from charter schools and non-public schools located within the boundaries of the partnering public school district(s) must be given an equitable opportunity to participate in the summer program.

The community colleges selected to receive a grant may not sub-grant funds to any of the partnering public school districts or any other entity. Consortiums of community colleges may not apply.

Required Activities

Application Submission

Submit one original and two copies of the complete application to:

Grants Management Unit

New York State Education Department

89 Washington Avenue

Room 674 EBA

Albany, NY  12234


A complete application includes the eight sections listed and arranged as shown below. Use the Application Checklist to ensure that the application submission is complete and in compliance with the Application Instructions.

  1. Application Cover Page signed in blue ink by the Chief School/Administrative Officer/President of College

  2. Application Checklist

  3. NYS Assurances and Certifications (Appendix A and Appendix A-1 G)

  4. Proposal Narrative

  5. Partnering School District Forms

  6. Budget Category and Narrative Forms

  7. Budget Summary Form (FS-20) (

  8. Payee Information Form ( Form can be found at

The Proposal Narrative and the Budget Category and Narrative Forms must be typed in 12 point font. The Proposal Narrative must be no more than 12 pages. This page limit does not include the Partnering School District Forms, the Budget Category and Narrative Forms, and the Budget Summary (FS-20).

Budget Submission

The FS-20 Budget Summary form must be completed with totals on the Budget Category and Narrative Forms and bear the original signature of the Chief School/ Administrative Officer/College President.

The Budget Category and Narrative Forms must clearly and thoroughly describe all intended expenditures and how the expenditures are necessary to carry out the proposed program.

The proposed budget will be reviewed for the appropriateness of expenditures. The proposed expenditures must be related to and reasonable for the number of participating students. The budget will be adjusted to eliminate any items deemed to be non-allowable or inappropriate. Inclusion of non-allowable or inappropriate expenditures will also be reflected in the budget score.

Copies of the FS-20 budget and related forms, descriptions of budget categories, and general guidelines are available at the following website:

Review and Ranking of Proposals

Proposals postmarked after the due date will not be reviewed. Each eligible proposal will be reviewed by at least two reviewers. Each reviewer will score the proposal according to the indicated point criteria. If individual scores are more than 20 points apart another reviewer will rate the application. The two scores closest in numeric value will be averaged to calculate the final average score of the application.

The summer program must be at no cost to the participating middle school students, including their transportation to and from the summer program. Program costs may also include teachers’ salaries, supplies and materials, and other expenditures necessary to support the summer program. Up to 5% of the grant may be used to evaluate the effectiveness of all aspects of the summer program. Up to 5% of the grant may be spent on program administration including indirect costs.
Equipment with a unit cost of $5,000.00 or more is not allowed. Expenditures that are not necessary to support the summer program will be deemed inappropriate.

Budgets will be adjusted to eliminate any unallowable or inappropriate expenditure.

Proposals will be ranked in order of final average scores from highest to lowest in the region they serve. Proposals that receive a final average score of 75 or more will be considered for funding. In the event of tie scores within a region, proposals with the lowest total per participant cost (Grand Total on FS-20 divided by Number of Participating Students) will be funded first. Awards will be made to the highest ranking proposals in each region until funds allocated for that region are insufficient to fund the next ranking proposal serving that region in full. If any funds remain for that region, the funds will be offered to the next ranking proposal in that region to operate a smaller project.

If any funds remain after all applicants scoring 75 or above in a particular region are funded, the remaining funds will be distributed proportionately to the other regions.


Awardees will be required to provide the Education Department with:

NYS Learning Standards and Core Curricula

In 1996, the New York State Board of Regents adopted learning standards for all content (subject) areas. Since then, the NYSED has issued a series of core curricula, which provide an additional level of specificity to these learning standards. The core curricula are particularly important to local curriculum developers/educators since they contain the State’s expectations of what students must know and be able to do in relation to the content areas.

For each learning standard, the core curricula present key ideas/strands (broad, unifying, general statements of what students need to know) and performance indicators (statements of what students should do to provide evidence that they understand the key idea). These core curricula are the foundation upon which State assessments are aligned and developed.
The NYSED core curricula are not designed as local school/district curricula. Rather, these core curricula provide assistance to local schools/districts who maintain responsibility to design a curriculum that meets the needs of their students. The core curricula respect the tradition of local choice in New York State that empowers educators to select texts, identify products, and use a rich array of instructional strategies and activities to meet student needs.

Entities’ Responsibility

Projects must operate under the jurisdiction of the local board of education, or other appropriate governing body, and are subject to at least the same degree of accountability as all other expenditures of the local agency. The local board of education, or other appropriate governing body, is responsible for the proper disbursement of, and accounting for, project funds. Written agency policy concerning wages, mileage and travel allowances, overtime compensation, or fringe benefits, as well as State rules pertaining to competitive bidding, safety regulations and inventory control must be followed. Supporting or source documents are required for all grant related transactions entered into the local agency’s recordkeeping systems. Source documents that authorize the disbursement of grant funds consist of purchase orders, contracts, time and effort records, delivery receipts, vendor invoices, travel documentation and payment documents, including check stubs.

Supporting documentation for grants and grant contracts must be kept for at least six years after the last payment was made unless otherwise specified by program requirements. Additionally, audit or litigation will “freeze the clock” for records retention purposes until the issue is resolved. All records and documentation must be available for inspection by NYSED officials or its representatives.

For additional information about grants, please refer to the Fiscal Guidelines for Federal and State Aided Grants.

Application Form (In Word)

Scoring Rubric (In Word)