Archived Item - for information purposes only


Summer Classes and/or Institutes for Teachers
in Mathematics and/or Science


Q: What role does BOCES have in this competitive grant award?

A: None. BOCES is not eligible as a partner nor are BOCES-employed teachers eligible for reimbursement of costs under this grant program.

Q: Is this program available to teachers in all parts of New York State?

A: Yes.  Every county of the state has been included in one of the regions.

Q: Will any of the grant funding be available for nonpublic school teachers?

A: Teachers from charter schools and nonpublic schools located within the boundaries of the public school district(s) partnering with colleges and universities must be given an equitable opportunity to participate in the summer classes and/or institutes.

Q: Please define “consortium” under this grant program.

A: In the case of this grant, consortiums of colleges/universities are not permitted. It must be understood that consortiums of any other type must adhere to the following.

RFP that allows a partnership or consortium of applicants to apply for a grant:

NYSED oversees many discretionary grant programs. These programs require NYSED to issue discretionary funds through a competitive grant RFP. I Part A, The statute pertaining to a grant program may require or permit a cooperative arrangement of grant applicants/participants, for the mutual benefit of the grant participants. In such cases, the participants can form a partnership or consortium to apply for the grant. In order to do so, the partnership or consortium must meet the following requirements:

  1. The partnership or consortium must designate one of the participants to serve as the applicant and fiscal agent for the grant. The applicant agency must be an eligible grant recipient. All other consortium members must be eligible grant participants, as defined by the program statute or regulation.

  2. In the event a grant is awarded to a partnership/consortium, the grant or grant contract will be prepared in the name of the applicant agency/fiscal agent, not the partnership/consortium, since the group is not a legal entity.

  3. The applicant agency/fiscal agent must meet the following requirements:

    1. Must be an eligible grant recipient as defined by statute;

    2. Must receive and administer the grant funds and submit the required reports to account for the use of grant funds;

    3. Must require consortium partners to sign an agreement with the fiscal agent that specifically outlines all services each partner agrees to provide.

    4. Must be an active member of the partnership/consortium. , except where SUNY or CUNY Research Foundations are the fiscal agent.

    5. Cannot act as a flow-through for grant funds to pass to other recipients. NYSED may establish a minimum level of direct service to be provided by the fiscal agent.

    6. Is PROHIBITED from sub granting funds to other recipients. The fiscal agent is permitted to contract for services with other consortium partners or consultants to provide services that the fiscal agent cannot provide itself.

    7. Must be responsible for the performance of any services provided by the partners, consultants, or other organizations and must coordinate how each plan to participate.

Q: Under this grant award, it states that the State Education Department will pay 50 percent of the costs. Who is expected to pay the other 50 percent?

A: The RFP does not state that the NYS Education Department pays 50 percent of the program.  It states that grants will be awarded to colleges and universities to pay 50 percent of the costs of teachers attending university or college-based 2007 summer classes and/or institutes. The other 50 percent may be paid by the teachers themselves, their school districts, the colleges or universities.

Q: I am a teacher and would like to become a science or math teacher. Please send me more information and an application.

A: Individual teachers cannot apply for these funds.

Q: Our college/university would like to operate an institute that is open to participants from all across the state. Do we have to submit separate proposals for each region or can I do one and indicate that it is statewide?

A: An application must be submitted for each region representing the teachers to be served. See the Announcement of Funding Opportunity -- “An applicant must submit a separate application for each region it serves.”

Q: May higher education institutions outside of New York State apply for this RFP?

A: No. Monies for this RFP were appropriated by the New York State Legislature and must remain within New York State.

Q: An Assistant Professor in Neurobiology wants to work with teachers to help them understand advances in neurobiology and scientific inquiry. Can funding be used to give teachers university credits?

A: The decision to offer university credit for the course must be made by the university/college.

Q: May funds be used to reimburse staff involved in developing and implementing this course?

A: Up to 5 percent of the funds may be spent on program administration including indirect costs.

Q: Is the purpose of the funding to support teachers who have been in the classroom for a while or all teachers?

A: The purpose of this funding is to help all teachers improve their content knowledge (and classroom application thereof) in mathematics and/or science and refresh and renew the competency of teachers in the use of state-of-the-art technology and, as a result, improve their ability to meet the needs of their students.

Q: Please let me know if public schools grades 1-12 are eligible?

A: Yes.

Q: I am working on a summer teacher institute grant for summer 2007. Could you look at this short proposal and see if it is in line with the summer institutes grant that I saw posted on the SED website?

A: No. As a competitive grant process and to be fair to all applicants SED remains neutral during the grant process. The strategy of requesting questions and posting answers via the web is to allow everyone equal opportunity to information related to the program. SED does not/will not discuss individual proposals.

Q: Where can I find more information about the RFP?

A: Additional information about the RFP can be found at

Q: Does the institute need to focus on only one cohort of teachers (math or science)?

A: No. The determination of teachers needs will be made collaboratively between the university/college and the participating districts.

Q: Should the primary focus be new content knowledge for teachers or can we balance content knowledge and pedagogy?

A: The primary focus should be content knowledge.

Q: Can educational faculty be the primary instructors (i.e, more clarification of the phrase "bring teachers together with working scientists, mathematicians and engineers")?

A: Yes.

Q: Currently under our Title II B grant we are in partnership with an institution of higher education. As part of the grant, teachers are entitled to take up to nine free credits in college math or graduate instructional technology courses. We would like to continue our partnership. Can the money that we pay for participants to attend the courses under Title II B be credited toward the 50 percent that participants need to pay in order to participate within the new grant?

A: No.

Q: Is this grant limited to regular education teachers certified in these areas or does it include special educators and elementary trained staff?

A: This grant program is intended for PreK-12 teachers of mathematics and/or science or teachers who are likely to have this assignment in the future.

Q: Will the grant be awarded to districts based upon student performance data?

A: No.

Q: Could you please clarify for me the "Entities Responsibility" found on page four of the grant announcement? It states 'Project must operate under the jurisdiction of the local board of education, or other appropriate governing body, does this include the board of directors of a college or university as an appropriate governing body?

A: Yes.

Q: We are in the process of developing a needs assessment process and will make every effort to gain input from a range of teachers in participating districts. Is there a problem continuing the assessment process after the application is submitted as we may not get the feedback from all participating districts or all potential teacher participants within the grant deadline. If additional input is gathered afterward can modifications be made to programs proposed once the award is granted?

A: If an award winner continued a needs assessment and saw a need for a change in the program this change would have to be approved by the State Education Department and would have to remain with in the funding amount awarded.

Q: We are formulating an evaluation process. This will be done in collaboration with our Community Research Center. Does NYS Education Department have sample assessments used in the past that we can review?

A: The New York State Education Department has many different types of assessments. Because of lack of specificity we are unable to answer this question.

Q: May our university submit two proposals each with a different focus?

A: Yes.

Q: Is the State Education Department placing priority on proposals that target secondary teachers of mathematics and/or science or is a proposal targeting elementary (PreK-6) teachers who teach mathematics and/or science equally viable?

A: As the RFP states: "Preference will be given to proposed programs that target teachers who currently teach mathematics and/or science or are likely to do so within the next three years".

Q: Can a BOCES RIC be the LEA on this RFP and administer the project for a local four year college or university and its' component school districts?

A: No. BOCES are not eligible for this grant. It is not a university, college or public school district.

Q: Is a community college an "eligible applicant”?

A: Yes.

Q: Does the statement that the college or university must partner with one or more public school districts mean there needs to be a formal agreement with the board of education or just with the individual school locations they are partnering with and the college? How is the agreement between the college and the public school articulated?

A: The RFP does not stipulate that there needs to be any particular type of agreement.  Therefore, it is up to the agencies to develop their own agreement. However, the college or university needs to partner with school district(s), not individual school buildings.

Q: Approximately how many pages should the proposal be, and does this number include attachments?

A: Although there was no limit mentioned in the RFP, it is anticipated that applicants can communicate their intent within a 15-page limit. This would not include forms.

Q: Does the funding cover the cost of computer applications/software?

A: No. This grant award is not intended to build equipment inventories for applicants.

Q: Is there a minimum or maximum period of time (days or weeks) for the institute?

A: No.

Q: Are participant stipends allowed?

A: No. The grant may not cover participant stipends.

Q: We plan to include the resumes of some of the instructors.  Are they necessary in the proposal?

A: No.

Q: We plan to offer a meal for the teachers.  Is that an allowable expense?

A: Yes.

Q: Are indirect costs included in the project cost estimate?

A: Up to 5 percent of the grant may be spent on program administration including indirect cost.

Q: How do many organizations give charter and nonpublic schools notification of the opportunity to sign up to participate in the institute?

A: This should be discussed collaboratively between the university and public schools.

Q: I would like to know if the above RFP (Summer Classes and/or Institutes for Teachers in Mathematics and/or Science) will be issued again next year.

A: The enabling legislation supporting this grant was passed by the New York State Legislature for one year only.

Q: If the 50 percent refers only to tuition, who pays the remaining 50 percent of the tuition?

A: The cost is borne by the participating teacher unless other provisions are made between the eligible entities.

Q: The RFP states that “grant amounts will be based on the number of teachers participating and 50 percent of their cost of attending summer classes and/or institutes”. Since tuition costs will vary greatly between public/private schools where teachers might attend classes, and whether the classes are for credit or non-credit how do you intend to equate the number of teachers who participate in programs with high tuition costs vs. programs with low tuition costs, since tuition costs will greatly determine the number of teachers who can attend each program.

A: There are limited funds available. There is a process in place to rate each of these proposals. All proposals are rated against a common rubric to create inter-rater reliability.

Q: When will the grant awards be announced?

A: As soon as the awards are made available.

Q: Our University is considering submitting two, unrelated proposals, one in the Central the other in the Western region. By doing this will we be at a disadvantage?

A: No.

Q: Would these proposals be in competition with one another, either directly, for the actual funding, or indirectly, in terms of considerations about which institutions are funded, etc.?

A: No.

Q: Is there a range for the grant amounts (size of the award)?

A: As indicated in the RFP, funds will be allocated across five regions. The total amount of funds available for grants in each region are as follows:

New York City -- $875,000
Long Island -- $425,000
Eastern -- $475,000
Central -- $325,000
Western -- $400,000

Q: Do you have an official form for public school partnership agreements?

A: No.

Q: Since our College would charge tuition to the participating teachers, can we pay the entire tuition from our grant? Or, is it a requirement for the grant application that half of the tuition must be paid by the participant's school district? Is it possible to have the 50 percent requirement be waived?

A: The grant amounts will be based on the number of teachers participating and 50 percent of their cost of attending summer classes and/or institutes. This requirement will not be waived. It is not a requirement that the participants’ school district pay the other half of the tuition.

Q: Can a professional organization apply for this grant?

A: No.

Q: Are there any limits on length or formatting criteria for the narrative Project Description?

A: The format is described in the application on page three. It is anticipated that applicants can communicate their intent within a 15-page limit.

Q: Can you provide a range of typical awards from past years?

A: No. This is the first year of this grant award.

Q: If teachers at the summer institute develop lesson plans, can the sponsoring university share (at no cost) those lessons with teachers in other parts of the state, or do they become the property of NYSED? In other words, how do you define “copyrightable”?

A: This is a matter of local decision.

Q: Is there anywhere that we can access abstracts from past programs that have been funded?

A: No. This is the first year of this grant award.

Q: Can grant funds be used for parking passes at the university?

A: No.

Q: Can grant funds for this program be used toward teacher stipends?

A: No.

Q: Can stipends be awarded in lieu of college credit?

A: No.

Q: Can BOCES partner with the colleges? Are monies for stipends acceptable? What happened to teacher's centers in this? Any information would be helpful.

A: The legislation passed for this grant is very restrictive. It allocated the monies to colleges and universities to be used to cover half the cost of tuition, material and room and board (where applicable) for teachers to take summer classes and or institutes in mathematics and science. It allowed for five percent of the grant to be spent on evaluation and administration.

Q: I have looked online for the "NYS Assurances and Certifications (Appendix A and Appendix A-1 G)" instructions and haven't found anything specifically related to Summer Classes or Institutes for Teachers in Mathematics and Science 2007. Please advise, thank you!

A: It is part of the application.

Q: Can the budget include materials/supplies for program delivery?

A: Yes.

Q: Can the budget include items that will be used by teachers (graphing calculators, for instance) but be retained by the institution for further summer programs?

A: No, they would go to the participants.

Q: Can the cost of paying faculty for summer classes/institutes, development and/or delivery be included in Purchased Services: Code 40?

A: No there are three things that these grant funds may cover:

Universities/colleges are getting tuition just as they get from any other student attending their agency. Instructors for these programs would be paid the way the agency pays any other instructor.

Q: Can multiple school districts/regions in New York City partner with CUNY to offer the program under this grant?

A: Yes. These entities are legitimate applicants.