Archived Item - for information purposes only
NYS Education Law, Article 17, Section 801-a; Chapter 53 of the Laws of
Three-year grants to public school districts and/or charter schools to
design, develop, and implement standards-based instruction in grades
kindergarten through twelve on civility, citizenship, and character
education. Applicants may target any grades from K to 12.
Public school districts and/or charter schools, or a partnership of school
districts and/or charter schools. Applicants may also partner or
collaborate with nonpublic schools, colleges, universities, or other
educational or cultural organizations within the State of New York.
Estimated Funds Available: $1,894,819
|Important Dates for Awarding Grants:||
Applications must be postmarked by January 24, 2007.
Period: Three years, from July 1, 2007 to June 30, 2010
Questions about this RFP must be sent to
by December 15, 2006.
Answers to the questions will be posted by December 31, 2006 at http://www.p12.nysed.gov/funding/currentapps.htm.
Questions and Answers (Posted 1/5/07)
The State Education Department does not discriminate on the basis of age, color, religion, creed, disability, martial status, veteran status, national origin, race, gender, genetic predisposition or carrier status, or sexual orientation in its educational programs, services and activities. Portion of any publication designed for distribution can be made available in a variety of formats, including Braille, large print or audiotape, upon request. Inquiries regarding this policy of nondiscrimination should be directed to the Department’s Office for Diversity, Ethics, and Access, Room 530, Education Building, Albany, NY 12234.
The original signature of the Chief School Administrator/Officer must appear on the Application Cover Page in blue ink.
Number of Copies
Please submit one original and two copies of the complete proposal to the address provided on the Application Cover Page.
Applicants are responsible for making sure the application package is complete and postmarked by January 24, 2007.
Please use the Application Checklist to ensure that you send a complete application package. Incomplete applications will not be considered for review.
Page Limits and Standards
You must limit the project narrative to no more than 20 pages including the Budget Category and Narrative Forms and the Budget Summary Form. Do not include any appendices or attachments. Please use the following standards:
A page is 8.5” x 11” (on one side only) with one-inch margins (top, bottom, and sides). Charts/tables are not required to adhere to this standard.
Single space all text in the application narrative; double space between titles, headings, etc., as well as all text in charts, figures, and graphs.
Use a Times Roman or Arial font in a 12-point size.
We will reject any application if:
You apply these standards and exceed the page limit; or
You apply other standards and exceed the equivalent of the page limit.
Budget Category and Narrative Forms and Budget Summary Form (FS-20)
The application must include a budget narrative for each category of expenditure that is required for the grant (Professional Salaries, Support Staff Salaries, Purchased Services, Supplies and Materials, Travel Expenses, BOCES Services, and Equipment) and a Budget Summary Form (FS-20). The narrative should include sufficient detail to allow reviewers to understand what the funds will be used for and the relationship between the proposed expenditures and project activities and goals.
Information about the categories of expenditures, general information on allowable costs and applicable federal costs principles and administrative regulations are available in the Fiscal Guidelines for Federal and State Aided Grants. Refer to the Application Guidance for additional specific requirements and information about the allowable and non-allowable activities for the program.
The totals from each of the Budget Category Forms must correspond to amounts shown on the Budget Summary Form (FS-20). Please be sure to check your math.
Only equipment items with a unit cost that equals or exceeds
$5,000 should be included under Equipment, Code 20. Equipment items under $5,000
should be included under Supplies and Materials, Code 45.
An approved copy of the Budget Summary Form (FS-20) will be returned by Grants Finance to the contact person at the address completed on page one. A window envelope will be used for the return mailing; please make sure that the contact information is accurate, legible, and confined to the address field. If any modifications are made to the Budget Category Forms, they will be returned to the contact person by the SED program office.
Grants will be awarded in amounts not to exceed $250,000 for the entire three-year period for the design, development, and implementation of standards-based instruction in grades kindergarten through twelve on civility, citizenship, and character education. Applicants may target any grades from K to 12.
Article 17, Section 801-a of the Education Law, known as Project SAVE, Safe Schools against Violence in Education Act: Instruction in Civility, Citizenship and Character Education, along with further information, is available online at http://www.p12.nysed.gov/ciai/projectsave/documents/character-ed.html.
July 1, 2007 to June 30, 2010. Funding in the second and third years of the grant is pending availability of dollars through the enactment of a new appropriation and/or enactment of a reappropriation by the New York State Legislature.
The budget should include all costs, including supplies and materials, associated with the design, development, and implementation of standards-based instruction in grades kindergarten through twelve on civility, citizenship, and character education. However, the following limitations shall apply for allowable costs in the budget:
Salaries and benefits of instructional coordinators or directors (no more than 10%).
Training of instructional faculty (no more than 25%).
Reasonable transportation costs for students, faculty, and staff participating in standards-based activities on civility, citizenship, and character education (no more than 10%).
Curriculum dissemination, and program planning and evaluation (no more than 15%).
The Budget Category Forms and Budget Summary should be reviewed by the school budget officer prior to submission of the RFP to SED.
SED program office staff will review budgets and eliminate any items that are deemed non-allowable or inappropriate. An approved copy of the Budget Summary Form (FS-20) will be returned to the contact person at the addressed completed on the Budget Cover Page by the Office of Grants Finance. A window envelope will be used for the return mailing. Please make sure that the contact information is accurate, legible, and confined to the address field.
Non-Allowable Activities and Costs
Salaries and benefits of LEA administrators;
Stipends for participants;
Replacement or supplement of existing staff;
Promotion of private enterprises or products, labor organizations, religious proselytizing, lobbying, or partisan political activity;
Equipment or indirect costs (except prior approval for technology-related equipment).
Review and Rating of Applications
Incomplete proposals and proposals received after the due date will not be reviewed.
Each eligible proposal will be reviewed by two reviewers and scored according to the point criteria in the Proposal Narrative and Budget using the Proposal Evaluation Rubric. If their scores are more than 20 points apart, a third reviewer will rate the application. The two scores closest in numeric value will be averaged to calculate the final average score of the proposal.
Budgets will be reviewed and adjusted to eliminate any unallowable or inappropriate expenditures.
Proposals with a final average score of 75 or above will be ranked according to their final average score from highest to lowest. Awards will be made to proposals according to rank in the amount of the adjusted budget until funds are insufficient to fund the next ranking proposal in full. If any funds remain, the remaining funds will be offered to the next ranking proposal to operate a smaller project. In the event of tie scores, proposals with the highest score on the Instructional Activities section of the Proposal Narrative will be ranked higher.
Programs must operate under the jurisdiction of the local education agency (LEA) and are subject to at least the same degree of accountability as all other expenditures of the local agency. The LEA is responsible for the proper disbursement of, and accounting for, program funds. Written agency policy concerning wages, mileage and travel allowances, overtime compensation, or fringe benefits, as well as State rules pertaining to competitive bidding, safety regulations, and inventory control must be followed. Supporting or source documents are required for all grant related transactions entered into the local agency's recordkeeping system. Source documents that authorize the disbursement of grant funds consist of purchase orders, contracts, time & effort records, delivery receipts, vendor invoices, travel documentation and payment documents, including check stubs.
Supporting documentation for grants and grant contracts must be kept for at least six years after the last payment was made unless otherwise specified by program requirements. Additionally, audit or litigation will "freeze the clock" for records retention purposes until the issue is resolved. All records and documentation must be available for inspection by State Education Department officials or its representatives.
For additional information about grants, please refer to the Fiscal Guidelines for Federal and State Aided Grants.
Recipients of multi-year discretionary grants must submit an annual performance report for each year funding has been approved in order to receive a continuation award. The performance report should demonstrate that substantial progress has been made toward meeting identified goals and performance indicators.
Application (Word Document)