Medium-Size School Scoring
Social Studies Regents
The medium-size school case study reflects scoring for 350 students. Three
hundred fifty to 375 tests are ordered and an occasional Spanish version may be
needed. Eight to ten staff members are needed to score the tests. This includes
certified social studies teachers and special education teachers who work with
each grade level.
With three teams consisting of three members each, tasks are rotated with
each examination. The high school library is reserved for four days. The library
is isolated and secure from outside interruptions. But there are times when the
library must be shared; for example, students may need to use the library to
complete an English assignment while the scoring is going on. The room is
comfortable and large enough to accommodates both groups.
The district and the teachers’ association signed a sidebar to the collective
bargaining agreement freeing social studies teachers from all proctoring
assignments. The department, therefore, spends whatever time is necessary to
complete the tasks. Scoring takes place during the school day and continues for
approximately four days.
Examination proctors are given instructions to bundle completed examinations
alphabetically by teacher and class period. The testing coordinator is
responsible for transporting papers to and from the scoring site and securing
papers overnight. It is necessary to make sure that only the coordinator or the
clerical staff distributes bundles so that reading is not unnecessarily
repeated. When scoring is completed, the assistant principal in charge of
testing then secures papers. To minimize the number of papers and to facilitate
scoring, SCAN-TRON sheets are used and proctors are instructed to tell students
to separate the answer sheet from the test book, but to copy answers from the
SCAN-TRON sheet on to the answer sheet.
Grade-level teachers are responsible for organizing papers. This is usually
done alphabetically by class period. Each bundle of approximately 20 to 30
papers has the names of the students listed on the front of the envelope.
Students taking the tests in special locations due to modifications are an
exception to this organizational pattern. Their papers are organized
alphabetically by test site. The names of the students are listed on the outside
of each envelope, and these envelopes are bundled as one set of 20 to 30 papers.
Teacher created cover sheets are
alphabetically ordered by class lists - the teacher’s name is at the top of the
sheets. After the exam, teachers sort the exams by classes and separate the
essays into thematic and DBQ piles. Test booklets are opened to the scaffolding
questions and stacked. Multiple choice answer sheets are placed into a separate
Rating is done on-site. The papers are secured in a locked room. The
Department Chair is responsible for keeping the papers secure.
A large space with eight tables is used for the scoring session. The space
and the tables must be requisitioned several months before scoring takes place.
Timetable to complete the scoring:
Multiple choice – less than one day
Scaffolding – one to two days
Thematic and DBQ essays – two to three days
Tasks assigned to complete rating:
Multiple choice – machine scored by Department Chair’s designee
DBQ scaffolding – scored by 12th-grade teacher and possibly a
special education teacher
Thematic essay – four to five 9th- and 10th-grade
teachers for both the Global, and the 10th- and 11th-grade
teachers for the United States History and Government
DBQ essay – four to five 9th- and 10th-grade
teachers for both the Global and the 10th- and 11th-grade
teachers for the United States History and Government
Resolution of conflicts – addressed by table leaders determined by the
Training is provided to calibrate the tasks (Thematic Essay, DBQ,
Scaffolding, DBQ Essay). The SED rating guide is reviewed for each
section. At the beginning of the scoring sessions, two hours are set aside
to discuss any issues related to the rating guides for the DBQ Essay,.
Alternative answers are brainstormed. SED is phoned, if in our
something from our
brainstormed answers or student responses does not fit the SED guidelines,
if we need clarification
The Social Studies Department Chair is responsible for this task.
Training and discussion takes place at the beginning of each day the
papers are rated.
Papers are organized and read as per NYSED instructions. The papers are
sorted and bundled. Different table are designated for thematic essays and
DBQs. The essays are rubber banded together along with 2 designate theme
or DBQ depending upon what he/she is rating. The bundles are moved between
the tables. Rater’s sheets are kept rubber banded to the bottom of the
envelope. Table leaders are responsible for reading and re-scoring
Rater sheets are turned into a tabulation table. Scores for each
student for each part of the exam are entered into a laptop computer as
they become available. As data is entered the final score can be computed
using the conversion table and is entered into the final score column.
Post Scoring Activities
Scores are provided to classroom teachers to complete report cards. Scores
are also reported to the administrators.
Papers are organized by each teacher’s class. A class tabulation sheet is
placed on each class bundle, and it is tied and returned to the main office
for record retention.
Failing papers are copied and maintained in the department chair’s files
for future item analysis and AIS purposes.
An informal discussion takes place between the teachers and the department
chair to determine areas that may need to be strengthened to improve the
instructional program as well as student performance on the exams.
Back to New York
State Social Studies Assessment