Prekindergarten through Grade 12 Education

RFP #13-012

Collection and Analysis of Post-School Outcome Data for Students with Disabilities


The New York State Education Department (NYSED) is seeking proposals for the collection and analysis of post-school data for students with disabilities as required by the New York State Performance Plan (SPP). The purpose of this contract is to collect and analyze data for NYSED to meet its federal reporting requirements for SPP Indicator 14. Indicator 14 requires all school districts to report the percent of youth with disabilities, who had individualized education programs (IEPs), are no longer attending secondary school and who have been competitively employed, or enrolled in some type of postsecondary school, or both, within one year of leaving high school.

The eligible applicants are private and public institutions of higher education (IHEs) and not-for-profit and for-profit organizations that have a minimum of three years experience in the development and distribution of data collection instruments and the analysis and reporting of results.

Subcontracting will be limited to thirty percent (30%) of the annual contract budget. Subcontracting is defined as non-employee direct personal services and related incidental expenses, including travel. Bidders are required to comply with NYSED’s Minority and Women-Owned Business Enterprises (M/WBE) participation goals for this RFP through one of three methods. Compliance methods are discussed in detail in the Minority/Women-Owned Business Enterprise (M/WBE) Participation Goals section below.

NYSED will award one (1) contract pursuant to this RFP. The contract resulting from this RFP will be for a term anticipated to begin January 1, 2014 and ending December 31, 2018. Cost proposals for this RFP cannot exceed $250,000 for year 1, with up to a three (3) percent annual increase thereafter. Please be aware that the Evaluation Criteria assign a significant portion of the proposal score to financial criteria (30 percent), so bidders are encouraged to submit budgets that are cost-effective.

Mandatory Requirements: See Mandatory Requirements section of the RFP document.

Components contained in RFP #13-012 are as follows:

  1. Description Of Services To Be Performed
  2. Submission
  3. Evaluation Criteria and Method of Award
  4. Assurances
  5. Submission Documents (separate document)
  6. Survey (separate document)
  7. Attachment 1


Questions and Answers PDF icon (167 kb) - POSTED July 18, 2013

The following are the designated contacts for this procurement:

Contact Information for Questions

Program Matters

Fiscal Matters

M/WBE Matters

Sophie McDermott

Rich Duprey

Joan Ramsey

(518) 486-7462 (518) 486-1588 (518) 486-6883
rfp13012@mail.nysed.gov rfp13012@mail.nysed.gov rfp13012@mail.nysed.gov

The following documents must be submitted in separately sealed envelopes, as detailed in the Submission section of the RFP, and be received at NYSED no later than July 31, 2013 by 3:00 PM:

  1. Submission Documents labeled Submission Documents – RFP#13-012 Do Not Open
  2. Technical Proposal labeled Technical Proposal – RFP #13-012 Do Not Open
  3. Cost Proposal labeled Cost Proposal Cost Proposal – RFP #13-012 Do Not Open
  4. M/WBE Documents labeled M/WBE Documents M/WBE Documents RFP #13-012 Do Not Open
  5. CD ROM containing the technical, cost, submission and M/WBE proposals submitted using Microsoft Word. Place in a separate envelope labeled CD-ROM-RFP#13-012 Do Not Open.

The mailing address for all the above documentation is:

NYS Education Department
Bureau of Fiscal Management
Attn: Rich Duprey, RFP#13-012
Contract Administration Unit, 505W EB
89 Washington Avenue
Albany, NY 12234

Facsimile copies of the proposals are NOT acceptable.


Last Updated: July 18, 2013 6:06 PM