Prekindergarten through Grade 12 Education

RFP #13-013

P-12: Office of Special Education University Personnel Preparation Program Enrollment and Capacity Survey


The New York State Education Department (NYSED) P-12: Office of Special Education is seeking proposals for the distribution, collection, verification, analysis and reporting of results of an annual survey completed by university personnel preparation programs that lead to certification or licensure in special education and related services in New York State (NYS).

Eligible applicants are private and public institutions of higher education (IHEs) and not-for-profit and for-profit organizations that have a minimum of three years experience in the development and distribution of data collection instruments and the analysis and reporting of results.

Subcontracting is limited to 30% of the annual contract budget. NYSED reserves the right to approve all subcontractors. Subcontracting is defined as non-employee, direct, personal services and related incidental expenses, including travel.  Bidders are required to comply with NYSED’s Minority and Women-Owned Business Enterprises (M/WBE) participation goals for this RFP through one of three methods. Compliance methods are discussed in detail in the Minority/Women-Owned Business Enterprise (M/WBE) Participation Goals section below.

NYSED will award one (1) contract with a term of five (5) years, anticipated to begin on July 1, 2013 and end on June 30, 2018.

Cost proposals for this RFP cannot exceed $160,000 in any year for the entire five-year contract period or $800,000 for the five-year total. Please be aware that the Evaluation Criteria assigns a significant portion of the proposal score to financial criteria (30 percent), so bidders are encouraged to submit budgets that are cost-effective.

Service Area: The winning bidder will be expected to survey IHEs in all regions of NYS. 

Mandatory Requirements:  See Mandatory Requirements section of the RFP.

Components contained in RFP Proposal #13-013 are as follows:

  • Description Of Services To Be Performed
  • Submission
  • Evaluation Criteria and Method of Award
  • Assurances
  • Attachments 1-2
  • Submission Documents (separate document)


Questions regarding this RFP must be submitted by E-mail to RFP13013@mail.nysed.gov no later than the close of business March 28, 2013.  Questions regarding this request should be identified as either Program, Fiscal, or M/WBE.  A Questions and Answers Summary will be posted to http://www.p12.nysed.gov/compcontracts/compcontracts.html no later than April 8, 2013.

Questions and Answers PDF icon (165 kb) - POSTED April 8, 2013

Designated contacts for this RFP are:

Program Matters

Fiscal Matters

M/WBE Matters

Alexia Thompson

Gary Yorkshire

Joan Ramsey

(585) 344-2002

(518) 408-1715

(518) 486-6883




The following documents must be submitted in separately sealed envelopes, as detailed in the Submission section of the RFP, and be received at NYSED no later than April 22, 2013 by 3:00 PM:

  1. Submission Documents labeled Submission Documents – RFP#13-013 Do Not Open
  2. Technical Proposal labeled Technical Proposal - RFP #13-013 Do Not Open
  3. Cost Proposal labeled Cost Proposal – RFP #13-013 Do Not Open
  4. M/WBE Documents labeled M/WBE Documents—RFP #13-013 Do Not Open
  5. CD ROM containing the technical, cost, submission and M/WBE proposals submitted using Microsoft Word. Place in a separate envelope labeled CD-ROM-RFP#13-013 Do Not Open.

Submit each of the above documents in a separately sealed envelope.

The mailing address for all the above documentation is:

NYS Education Department
Attention: Gary Yorkshire RFP#13-013
Contract Administration Unit 505W EB
Bureau of Fiscal Management
89 Washington Avenue
Albany, NY 12234

Facsimile copies of the proposals are NOT acceptable.


  • Full Text of RFP | PDF PDF icon (517 KB) | Word Word document icon (1.13 MB)
  • Submission Documents | PDF PDF icon (288 KB) | Word Word document icon (551 KB)
Last Updated: April 8, 2013 2:38 PM