Prekindergarten through Grade 12 Education

RFP #13-025

Standard Setting, Data Analysis, and Technical Reports for Regents Exams


The New York State Education Department (NYSED) is seeking proposals for a vendor to conduct post-operational score collection and standard setting for selected Regents Exams, as well as develop annual operational technical reports for all Regents Exams. During the June 2014 and June 2015 administrations, the vendor will be required to collect a sample of student answer sheets and conduct standard setting on as many as two exam titles in each administration period. Beginning in fall 2014, the vendor will be required to develop technical reports for each Regents Exam based on operational test data provided to the vendor by NYSED. It is anticipated that the vendor will conduct four standard settings and develop 25 technical reports during the contract term. However, at the discretion of NYSED, some of these activities may be cancelled. In the event less work is required, the vendor will be paid based on the actual volume of work performed, not the total contract amount.

Eligible bidders may be either for-profit or not-for-profit entities, including testing companies, consultants, and/or educational organizations with demonstrated capacity to complete all required services and experience working with large-scale assessments to perform score collection, standard setting, data analysis, and technical reporting.

Subcontracting is limited to 30% of the annual contract budget. NYSED reserves the right to approve all subcontractors. Subcontracting is defined as non-employee, direct, personal services and related incidental expenses, including travel. Bidders are required to comply with NYSED’s Minority and Women-Owned Business Enterprises (M/WBE) participation goals for this RFP through one of three methods. Compliance methods are discussed in detail in the Minority/Women-Owned Business Enterprise (M/WBE) Participation Goals section of the RFP. For purposes of this procurement, NYSED hereby establishes an overall goal of 20% for M/WBE participation, 12% for Minority-Owned Business Enterprises (“MBE”) participation and 8% for Women-Owned Business Enterprises (“WBE”) participation.

This RFP is broken into two services. Service 1 includes all deliverables related to score collection and setting the performance standards through standard setting. Service 2 includes the development of annual technical reports for all exams. Following the scoring of the technical proposals and cost proposals submitted, NYSED will make a determination, based on available funding, whether to award a contract for both services. If it is determined that the cost of the highest ranked proposal is above the amount of funding available, then a second ranking will be completed for Service 1 only. Please see the section on Method of Award for additional information.

NYSED will award one (1) contract with a term of two (2) years and six (6) months from November 1, 2013 through April 30, 2016.

Mandatory Requirements: See Mandatory Requirements section of the RFP document. Bids that do not include the signed Mandatory Requirements Certification Form (see 5.) Submission Documents) will be disqualified and removed from further consideration.

Components contained in RFP #13-025 are as follows:

  1. Description Of Services To Be Performed
  2. Submission
  3. Evaluation Criteria and Method of Award
  4. Assurances
  5. Submission Documents (separate document)
  6. Appendices
  7. Attachments


UPDATE (Posted 5/16/13): Questions and Answers Summary PDF icon is now posted (20 kb)

Contact Information for Questions

Program Matters

Fiscal Matters

M/WBE Matters

Jessica Hartjen

Richard Duprey

Joan Ramsey

(518) 474-5496 (518) 408-1715 (518) 486-6883


AssessmentRFP@mail.nysed.gov AssessmentRFP@mail.nysed.gov

The following documents must be submitted in separately sealed envelopes, as detailed in the Submission section of the RFP, and be received at NYSED no later than May 30, 2013 by 3:00 PM:

  1. Submission Documents labeled Submission Documents – RFP#13-025 Do Not Open
  2. Technical Proposal labeled Technical Proposal - RFP #13-025 Do Not Open
  3. Cost Proposal labeled Cost Proposal Service 1 and Service 2– RFP #13-025 Do Not Open
  4. Cost Proposal labeled Cost Proposal Service 1– RFP #13-025 Do Not Open
  5. M/WBE Documents labeled M/WBE Documents Service 1 and Service 2—RFP #13-025 Do Not Open
  6. M/WBE Documents labeled M/WBE Documents Service 1—RFP #13-025 Do Not Open
  7. CD ROM containing the technical, cost, submission and M/WBE proposals submitted using Microsoft Word. Place in a separate envelope labeled CD-ROM-RFP#13-025 Do Not Open.

Submit each of the above documents in a separately sealed envelope.

The mailing address for all the above documentation is:

NYS Education Department
Attention: Richard Duprey RFP #13-025
Contract Administration Unit 505W EB
Bureau of Fiscal Management
89 Washington Avenue
Albany, NY 12234

Facsimile copies of the proposals are NOT acceptable.


Last Updated: June 27, 2013 0:13 AM