Prekindergarten through Grade 12 Education

RFP #13-026

Elementary, Intermediate (Middle) Level, and High School New York State English as a Second Language Achievement Test (NYSESLAT)


The New York State Education Department (NYSED) is seeking proposals for the New York State English as a Second Language Achievement Test (NYSESLAT) for test development, research, printing, shipping, scoring, and score reporting. One contract resulting from this RFP will be awarded for a term of five (5) years. The contract will begin on January 1, 2014 and end on December 31, 2018.

Proposals must address the test development, research, scoring, printing, and shipping of six (6) annual tests in grade level bands (Kindergarten, 1 2, 3 4, 5 6, 7 8 and 9 12), built to the State’s approved English Language Arts (ELA) and English as a Second Language (ESL) learning standards. The proposals must also include assembling one form in each of eight grade bands of an initial identification test to be used by schools on an ongoing basis for the identification of students who are English Language Learners (ELLs).

Eligible applicants are testing companies and/or educational organizations with demonstrated experience in developing and administering large scale assessments and printing and shipping a high volume of tests and test related materials in a timely, accurate, and secure manner.

Bidders should refer to the Mandatory Requirements section of this RFP for all Mandatory Requirements and to the Schedule of Deliverables located in “Section 5. Submission Documents” when preparing their proposals. Bidders must adhere to all Mandatory Requirements and perform all required deliverables.

Subcontracting will be limited to thirty (30) percent of the annual contract budget. Subcontracting is defined as non-employee direct personal services and related incidental expenses, including travel. Bidders are required to comply with NYSED’s Minority and Women-Owned Business Enterprises (M/WBE) participation goals for this RFP through one of three methods. Compliance methods are discussed in detail in the Minority/Women-Owned Business Enterprise (M/WBE) Participation Goals section of the RFP.

Mandatory Requirements: See Mandatory Requirements section of the RFP document. Bids that do not include the signed Mandatory Requirements Certification Form (see 5.) Submission Documents) will be disqualified and removed from further consideration.

Components contained in RFP #13-026 are as follows:

  1. Description Of Services To Be Performed
  2. Submission
  3. Evaluation Criteria and Method of Award
  4. Assurances
  5. Submission Documents (separate document)
  6. Attachments

Issue date: 5/20/13


UPDATE (Posted 6/26/13): Questions and Answers Summary PDF icon is now posted (143 kb)

Contact Information for Questions

Program Matters

Fiscal Matters

M/WBE Matters

Jessica Hartjen

Gary Yorkshire

Joan Ramsey

(518) 474-5496 (518) 408-1715 (518) 486-6883


AssessmentRFP@mail.nysed.gov AssessmentRFP@mail.nysed.gov

The following documents must be received at NYSED no later than July 17, 2013 by 3:00 PM:

  1. Submission Documents labeled Submission Documents – RFP#13-026 Do Not Open
  2. Technical Proposal labeled Technical Proposal – RFP #13-026 Do Not Open
  3. Cost Proposal labeled Cost Proposal – RFP #13-026 Do Not Open
  4. M/WBE Documents labeled M/WBE Documents – RFP #13-026 Do Not Open
  5. CD ROM containing the technical, cost, submission and M/WBE proposals submitted using Microsoft Word. Place in a separate envelope labeled CD-ROM-RFP#13-026 Do Not Open.

Submit each of the above documents in a separately sealed envelope.

The mailing address for all the above documentation is:

NYS Education Department
Attention: Gary Yorkshire RFP#13-026
Contract Administration Unit 505W EB
Bureau of Fiscal Management
89 Washington Avenue
Albany, NY 12234

Facsimile copies of the proposals are NOT acceptable.


Last Updated: June 27, 2013 0:14 AM