P-12

Prekindergarten through Grade 12 Education

RFP #13-030

Special Education Parent Technical Assistance Centers


RECENT UPDATES

  • 10/4/13 - The Submission Document form has been revised to include the Attachment B-Plan of Operation form.

The New York State Education Department (NYSED) P-12: Office of Special Education is seeking proposals to establish 14 Special Education Parent Technical Assistance Centers (TACs).  The purpose of the TACs is to provide parents of children with disabilities the information and resources necessary to promote their meaningful involvement in their children’s education programs.  

The eligible applicants include:

  • Human services agencies, either for-profit or not-for-profit, that provide special needs services to children and youth with disabilities and their families; and;
  • Institutions of higher education (IHE) located and licensed in New York State (NYS).

Applicants must be located in the region of New York State for which they are applying. Public or private schools, including Boards of Cooperative Educational Services (BOCES), are not eligible applicants for this proposal. 

Subcontracting will be limited to thirty percent (30%) of the annual contract budget.  Subcontracting is defined as non-employee direct personal services and related incidental expenses, including travel.  Bidders are required to comply with NYSED’s Minority and Women-Owned Business Enterprises (M/WBE) participation goals for this RFP through one of three methods. Compliance methods are discussed in detail in the Minority/Women-Owned Business Enterprise (M/WBE) Participation Goals section below.  

NYSED will award 14 contract(s) pursuant to this RFP.  The contract(s) resulting from this RFP will be for a 5-year and three month period, anticipated to begin on April 1, 2014 and end on June 30, 2019. The maximum award for the Parent Centers in the West, Mid-West, Southern, North Country, Central, East, and Capital regions for Year 1 (15 months, 4/1/14-6/30/15) will be $312,500, with a maximum five year contract total of $1,390,000. The maximum award for the Parent Centers in the Hudson Valley, NYC (five centers, one in each borough) and Long Island for Year 1 (15 months, 4/1/14-6/30/15) will be $375,000, with a maximum five year contract total of $1,668.000. The maximum five year contract totals are inclusive of the need for annual cost increases, including adjustments to salaries.

Please be aware that the Evaluation Criteria assigns a significant portion of the proposal score to financial criteria (30 percent), so bidders are encouraged to submit budgets that are cost-effective.

Service Area: There will be 14 Special Education Parent TACs.  Please see map of Special Education Parent TAC regions on page 2 of the RFP document and regional distribution list on page 3.   Applicants must be located in the region of NYS for which they are seeking to establish a TAC, as described under the Service Area section.

Service Areas

  1. The following BOCES regions will serve as the designated nine (9) Special Education Parent TAC service areas.  See map on page 2 of the RFP document depicting the regional distribution of NYSED Special Education Parent TACs.

Region

BOCES Regions/Counties/Cities

Mid-West

Genesee Valley BOCES
Monroe 1 BOCES
Monroe 2 – Or leans BOCES
Ontario-Seneca-Yates-Cayuga-Wayne BOCES
Rochester City School District

Mid-State

Herkimer-Fulton-Hamilton-Otsego BOCES
Madison-Oneida BOCES
Oneida-Herkimer-Madison BOCES
Oswego County BOCES
Onondaga-Cortland-Madison BOCES
Tompkins-Seneca-Tioga BOCES
Cayuga-Onondaga BOCES
Syracuse City School District

Central North Country

St. Lawrence-Lewis BOCES
Jefferson-Lewis-Hamilton-Herkimer-Oneida BOCES

Eastern North Country

Clinton-Essex-Warren-Washington BOCES
Franklin-Essex-Hamilton BOCES

Capital District

Capital Region BOCES
Hamilton-Fulton-Montgomery BOCES
Washington-Saratoga-Warren-Hamilton-Essex BOCES
Questar III BOCES

Southern

Broome-Delaware-Tioga BOCES
Delaware-Chenango-Madison-Otsego BOCES
Otsego-Northern Catskills BOCES
Greater Southern Tier BOCES

Long Island

Nassau BOCES
Suffolk (Eastern) BOCES
Suffolk (Western) BOCES

Western

Erie 1
Erie 2 (Chautauqua-Cattaraugus)
Orleans-Niagara-Cattaraugus-Allegany
Buffalo City School District

Hudson Valley

Dutchess BOCES
Orange-Ulster BOCES
Putnam-Northern Westchester BOCES
Rockland BOCES
Southern Westchester (2) BOCES
Sullivan BOCES SETRC
Ulster BOCES
Yonkers City School District

  1. There will be one (1) Special Education Parent TAC in each of the five boroughs of the New York City region:  Manhattan, Queens, Bronx, Staten Island and Brooklyn.

Mandatory Requirements: See Mandatory Requirements section of the RFP document.

Components contained in RFP #13-030 are as follows:

  1. Description Of Services To Be Performed
  2. Submission
  3. Evaluation Criteria and Method of Award
  4. Assurances
  5. Submission Documents (separate document)

Questions

Questions and Answers PDF icon (251 kb) - POSTED November 4, 2013

Questions regarding the request must be submitted by email to PCRFP13030@mail.nysed.gov no later than the close of business October 28, 2013.  Questions regarding this request should be identified as Program, Fiscal or M/WBE.  A Questions and Answers Summary will be posted to http://www.p12.nysed.gov/compcontracts/compcontracts.html no later than November 4, 2013.   The following are the designated contacts for this procurement:

Contact Information for Questions

Program Matters

Fiscal Matters

M/WBE Matters

Anna Walker

Gary Yorkshire

Joan Ramsey

(518) 486-7462 (518) 408-1715 (518) 486-6883

PCRFP13030@mail.nysed.gov

PCRFP13030@mail.nysed.gov PCRFP13030@mail.nysed.gov

The following documents must be submitted in separately sealed envelopes, as detailed in the Submission section of the RFP, and be received at NYSED no later than November 18, 2013 by 3:00 PM:

**Please make sure to label your bid with the name of the service area in which you are applying.**

  1. Submission Documents labeled Submission Documents - RFP #13-030 Do Not Open
  2. Technical Proposal labeled Technical Proposal - RFP #13-030 Do Not Open
  3. Cost Proposal labeled Cost Proposal – RFP #13-030 Do Not Open
  4. M/WBE Documents labeled M/WBE Documents—RFP #13-030 Do Not Open
  5. CD-ROM containing the technical, cost, submission and M/WBE proposals submitted using Microsoft Word. Place in a separate envelope labeled CD-ROM-RFP# 13-030 Do Not Open.

The mailing address for all the above documentation is:

NYS Education Department
Bureau of Fiscal Management
Attn: Gary Yorkshire, RFP#13-030
Procurement Office, Room 501 EB
89 Washington Avenue
Albany, NY 12234

Facsimile copies of the proposals are NOT acceptable.


Documents

Last Updated: November 4, 2013 5:45 PM