Prekindergarten through Grade 12 Education

RFP #14-015

Assessment of Homeless Education Programming for McKinney-Vento Grantee Districts

Recent Updates

UPDATE 8/13/14:

  • The due date for submission of bids has been extended from August 21, 2014 to August 27, 2014 (by 3:00 p.m.)
  • A revised version of the RFP has been posted (see the Questions and Answers document for additional information).

RFP Documents

RFP Document in PDF PDF icon (658 KB) | RFP Document in Word Word document icon (239 KB)
RFP Submission Documents PDF icon (866 KB) | RFP Submission Documents in Word Word document icon (427 KB)
Questions and Answers PDF icon (238 KB) - POSTED August 13, 2014


The New York State Education Department (NYSED) is seeking proposals to design and conduct a statewide assessment of homeless education programs supported by McKinney-Vento grant funding.  The study will focus on promising features of program implementation at the LEA level; outcomes for students experiencing homelessness; and academic and social-emotional program supports and resources provided by NYSED’s Homeless Education current technical assistance vendor, NYS-TEACHS.

The purpose of the study is to facilitate continued program improvement, planning, and sharing of best practices between Local Education Agencies (LEAs) receiving McKinney-Vento grant funds, NYS-TEACHS, and other critical McKinney-Vento related stakeholders in New York State.

The assessment will examine LEA access to and usage of programmatic resources as well as any outcomes that speak to the effectiveness or need for improvement of said resources. The assessment will also include the identification, analysis, and documentation of essential program features offered by LEAs with McKinney-Vento grants associated with student progress (i.e. student attendance, engagement, social-emotional gains, academic achievement, etc.). Finally, the assessment will examine the extent to which the student progress and/or effectiveness of McKinney-Vento programming offered by LEAs is impacted by factors such as school transfers, lack of transportation, school absences, and other challenges that interfere with a student’s ability to benefit from McKinney-Vento programming.

In identifying existing successes and challenges, SED will be better positioned to move forward with McKinney-Vento program guidance and support for LEAs.

Eligible Bidders

The eligible bidders include any not-for-profit organization, for-profit organization, or public or private institution of higher education with extensive experience in designing and conducting statewide program evaluations, and overseeing evaluation projects in Local Educational Agencies (LEAs). Extensive content knowledge of the intersection between the public education system and students in temporary housing is required.

Terms of Contract

The contract resulting from this RFP is anticipated to begin on December 1, 2014 and end on May 31, 2016. 


Subcontracting will be limited to thirty (30) percent of the annual contract budget. Subcontracting is defined as non-employee direct personal services and related incidental expenses, including travel. Bidders are required to comply with NYSED’s Minority and Women-Owned Business Enterprises (M/WBE) participation goals for this RFP through one of three methods. Compliance methods are discussed in detail in the Minority/Women-Owned Business Enterprise (M/WBE) Participation Goals section of the RFP.

Mandatory Requirements

See Mandatory Requirement section of the RFP.

Questions and Answers

Questions and Answers PDF icon (238 KB) - POSTED August 13, 2014

Components contained in RFP Proposal #14-015 are as follows:

  1. Description Of Services To Be Performed
  2. Submission
  3. Evaluation Criteria and Method of Award
  4. Assurances
  5. Submission Documents (separate document)
  6. Appendices

Questions regarding this Request for Proposals must be submitted by e-mail to: mvassessment@mail.nysed.gov no later than the close of business July 31, 2014. Questions regarding this request should be identified as Program, Fiscal, or MWBE. A Questions and Answers Summary will be posted to: http://www.p12.nysed.gov/compcontracts/compcontracts.html no later than August 7, 2014.

Contact Information for Questions

Program Matters

Fiscal Matters

M/WBE Matters

Melanie Faby

Richard Duprey

Joan Ramsey

mvassessment@mail.nysed.gov mvassessment@mail.nysed.gov mvassessment@mail.nysed.gov

Submission Instructions

The following documents must be received at NYSED no later than August 27, 2014, by 3:00 PM:

  1. Submission Documents labeled Submission Documents – RFP#14-015 Do Not Open
  2. Technical Proposal labeled Technical Proposal - RFP #14-015 Do Not Open
  3. Cost Proposal labeled Cost Proposal – RFP #14-015 Do Not Open
  4. M/WBE Documents labeled M/WBE Documents – RFP #14-015 Do Not Open
  5. CD ROM containing the technical, cost, submission and M/WBE proposals submitted using Microsoft Word. Place in a separate envelope labeled CD-ROM-RFP#14-015 Do Not Open.

Submit each of the above documents in a separately sealed envelope.

The mailing address for all the above documentation is:

NYS Education Department
Attention: Richard Duprey RFP#14-015
Contract Administration Unit 501W EB
Bureau of Fiscal Management
89 Washington Avenue
Albany, NY 12234

(Facsimile copies of the proposals are NOT acceptable)

RFP Documents

RFP Document in PDF PDF icon (658 KB) | RFP Document in Word Word document icon (239 KB)
RFP Submission Documents PDF icon (866 KB) | RFP Submission Documents in Word Word document icon (427 KB)
Questions and Answers PDF icon (238 KB) - POSTED August 13, 2014

Last Updated: August 13, 2014 6:46 PM