Alternate Assessment for New York State Students with Severe Cognitive Disabilities
The New York State Education Department (NYSED), Office of State Assessment (OSA), seeks proposals for the New York State Alternate Assessment (NYSAA) for English Language Arts (ELA) and Mathematics (Service 1), and separately for Science and Social Studies (Service 2). The NYSAA in ELA and Mathematics is administered to students each year in Grades 3 through 8 and once in high school. The NYSAA in Science is administered to students in Grades 4 and 8 and once in high school. The NYSAA in Social Studies is administered to students once in high school.
For Service 1, the Contractor will provide an adaptive performance-style assessment in ELA and Mathematics for each subject in each year of the five-year contract term. The Contractor will administer, maintain, enhance, and support a primarily computer-based NYSAA for ELA and Mathematics in Grades 3-8 and high school. The assessment will measure the achievement of students in accordance with developmental learning maps proposed by the Contractor that are aligned to the Common Core State Standards in such a way that the Standards are appropriate for the NYSAA student population in terms of depth and complexity.
For Service 2, the Contractor will provide a portfolio-style assessment in Science and Social Studies for each subject in each year of the five-year contract term. The Contractor will be responsible for researching, developing, printing, shipping, scoring, score reporting, and training for a portfolio-style NYSAA that is aligned to the New York State Learning Standards in Science and Social Studies.
Currently, NYSAA is a portfolio-style assessment in which students with severe cognitive disabilities must demonstrate their progress toward achievement of the New York State P-12 Common Core Learning Standards in (ELA) and Mathematics, as well as the New York State Learning Standards and Core Curriculum in Science and Social Studies. Students must be assessed beginning in the school year in which they become 9 years old through the school year in which they become 14 (grade equivalents 3-8). A secondary-level NYSAA is administered during the school year in which they become 17 or 18 years of age (equivalent to high school).
NYSED plans to transition the current NYSAA portfolio-style assessment in ELA and Mathematics to an adaptive performance-style assessment while continuing the current portfolio-style assessment for Science and Social Studies, resulting in NYSED’s plan for two separate contracts originating from this Request for Proposal (RFP). The Vendor for Service 1 will be responsible for developing and implementing a plan for teachers to administer the NYSAA in ELA and Mathematics with a new type of assessment in spring 2016.
Terms of Contract
NYSED will award two (2) Contracts pursuant to this RFP, each with a term of five (5) years and three (3) months. Contractors are invited to submit proposals for Service 1 or for Service 2 or for both Service 1 and Service 2, but must submit separate proposals for each service if proposing to perform both. The Contracts resulting from this RFP will be for a term anticipated to begin on July 1, 2015 and end on September 30, 2020. Test development and scoring will be provided for five (5) school years; both test development and scoring will begin with the 2015-2016 school year. In New York State, the school year usually begins in early September and ends during the next-to last week in June.
Proposals submitted in response to this RFP should contain sections corresponding to each relevant subsection as described in 1) DESCRIPTION OF SERVICES TO BE PERFORMED for Service 1 and/or Service 2. The Contractor should submit a valid, complete, and comprehensive five-year detailed work plan with a timeline that provides an in-depth description of how the activities required in the RFP will be conducted. The work plan should be aligned to a detailed timeline for each year of the contract, and be consistent with the required services provided in this RFP in sections 1.4, 1.5 and 1.6.
Applicants may be either for-profit or not-for-profit entities, including any testing companies and/or educational organizations with demonstrated experience in developing and administering large-scale assessments for students with severe disabilities. For Service 1, the experience should include learning maps, computer-based testing, performance-based assessment, and professional development. For Service 2, the experience should include producing, printing, and disseminating assessment-related materials in a timely and accurate manner.
Subcontracting within each contract will be limited to thirty percent (30%) of the annual contract budget. Subcontracting is defined as non-employee direct personal services and related incidental expenses, including travel. Contractors are required to comply with NYSED’s Minority and Women-Owned Business Enterprises (M/WBE) participation goals for this RFP through one of three methods. Compliance methods are discussed in detail in the Minority/Women-Owned Business Enterprise (M/WBE) Participation Goals section of this RFP.
Components contained in RFP # 15-004 are as follows:
Components contained in RFP # 15-004 are as follows:
- Description of Services to be Performed
- Proposal Submission
- Evaluation Criteria and Method of Award
- Proposal Submission Packages A-E
Questions and Answers
Questions and Answers (259 KB) - Posted March 27, 2015
Questions regarding this Request for Proposals must be submitted by e-mail to: AssessmentRFP@nysed.gov, no later than the close of business March 16, 2015. Questions regarding this request should be identified as Program, Fiscal, or M/WBE. A Questions-and-Answers Summary will be posted to http://www.p12.nysed.gov/compcontracts/compcontracts.html no later than March 25, 2015.
The following people are the designated contacts for this procurement:
Email Address: AssessmentRFP@nysed.gov
For each service for which the vendor is submitting a proposal, the following proposal submission document packages must be submitted in separately sealed packages, as detailed in 2) PROPOSAL SUBMISSION of the RFP, and must be received by NYSED no later than 3:00 p.m. on April 8, 2015.
- Submission Documents labeled Submission Documents - RFP #15-004 Do Not Open
- Technical Proposal labeled Technical Proposal – RFP #15-004 Do Not Open
- Cost Proposal labeled Cost Proposal – RFP #15-004 Do Not Open
- M/WBE Documents labeled M/WBE Documents – RFP #15-004 Do Not Open
- Two CD ROMs containing the technical, cost, submission and M/WBE proposals submitted using Microsoft Word. Place in a separate envelope labeled CD ROM –RFP #15-004 Do Not Open
The mailing address for all the above documentation is:
NYS Education Department
Bureau of Fiscal Management
Attention: Jessica Hartjen, RFP #15-004
Contract Administration Unit, Room 503W EB
89 Washington Avenue
Albany, NY 12234
(Facsimile copies of the proposals are NOT acceptable)
For Service 1 bidders only: Each vendor submitting a proposal for Service 1 will be scheduled for a mandatory demonstration of the online delivery system it proposes. The product demonstration will be scheduled in consultation with the vendor. It is anticipated that all product demonstrations will be scheduled for one hour on April 21, 2015. Product demonstrations may be conducted either in person at NYSED’s Albany, NY office or by webinar.