P-12

Prekindergarten through Grade 12 Education

RFP #15-012

Early Childhood Direction Centers

RFP Documents
RFP Document in PDF PDF icon (721 KB) | RFP Document in Word Word document icon (400 KB)
Submission Documents in PDF PDF icon (544 KB) | Submission Documents in Word Word document icon (136 KB)
Cost Proposal Excel file (79 KB)
Questions and Answers PDF icon (175 KB) - Posted March 31, 2015

Description

The New York State Education Department (NYSED), P-12: Office of Special Education is seeking proposals to establish fourteen (14) Early Childhood Direction Centers (ECDC) to act as Special Education Technical Assistance Centers (TACs).  The purpose of the TACs is to assist families and professionals in securing services that meet the needs of children with disabilities, birth through age five, by providing information and training about available service options and service delivery systems.

Eligible Bidders

Eligible bidders include:

  • New York State (NYS) Local Educational Agencies (LEA) and Boards of Cooperative Educational Services (BOCES);
  • Human services agencies, either for-profit or not-for-profit, that have experience in providing special needs services to young children with disabilities and their families, provided that bidders are not directly affiliated with an early intervention or 4410 preschool special education program, and;
  • Institutions of higher education (IHE) located in New York State (NYS).

Bidders must be located in the region of New York State for which they are applying.

Subcontracting

Subcontracting will be limited to thirty percent (30%) of the annual contract budget. Subcontracting is defined as nonemployee direct personal services and related incidental expenses, including travel. Bidders are required to comply with NYSED’s Minority and Women-Owned Business Enterprises (M/WBE) participation goals for this RFP through one of three methods. Compliance methods are discussed in detail in the Minority/Women-Owned Business Enterprise (M/WBE) Participation Goals Section below.

Terms of Contracts

NYSED will award fourteen (14) contracts pursuant to this RFP. The contracts resulting from this RFP will be for a 5-year period beginning July 1, 2015 through June 30, 2020.

Please be aware that the Evaluation Criteria assigns a significant portion of the proposal score to financial criteria (30 percent), so bidders are encouraged to submit budgets that are cost-effective.

Service Areas

There will be fourteen (14) Early Childhood Direction Center (ECDCs). Please see map of ECDC regions on page 2 of this RFP (within the RFP document) and regional distribution list on pages 3-5. Bidders must be located in the region of NYS for which they are seeking to establish a TAC, as described under the service area section.  

Components contained in RFP # 15-012 are as follows:

Components contained in RFP # 15-012 are as follows:

  1. Description of Services to be Performed
  2. Submission
  3. Evaluation Criteria and Method of Award
  4. Assurances
  5. Submission Documents (separate document)

Mandatory Requirements: See Mandatory Requirements section of the RFP.

Questions and Answers

Questions and Answers PDF icon (175 KB) - Posted March 31, 2015

Questions regarding the request must be submitted by E-mail to ECDC2015RFP@nysed.gov no later than the close of business March 24, 2015.  Questions regarding this request must be identified as Program, Fiscal or M/WBE. A Questions and Answers Summary will be posted here no later than March 31, 2015.

The following people are the designated contacts for this procurement:

Contact Information for Questions
Program Matters
Fiscal Matters
M/WBE Matters

Meghan Whelan

Alice Peters-Baker

Joan Ramsey

Email Address: ECDC2015RFP@nysed.gov

Submission Instructions

The following documents must be submitted in separately sealed envelopes, as detailed in the Submission section of the RFP, and be received at NYSED no later than April 14, 2015.

**Please make sure to label your bid with the name of the service area in which you are applying. **

  1. Submission Documents labeled Submission Documents - RFP #15-012 Do Not Open
  2. Technical Proposal labeled Technical Proposal - RFP #15-012 Do Not Open
  3. Cost Proposal labeled Cost Proposal – RFP #15-012 Do Not Open
  4. M/WBE Documents labeled M/WBE Documents—RFP #15-012 Do Not Open
  5. CD-ROM containing the technical, cost, submission and M/WBE proposals submitted using Microsoft Word. Place in a separate envelope labeled CD-ROM-RFP#15-012 Do Not Open.

The mailing address for all the above documentation is:

NYS Education Department
Bureau of Fiscal Management
Attn: Alice Peters-Baker
RFP#15-012, Early Childhood Direction Centers
Procurement Office, Room 501 EB
89 Washington Avenue
Albany, NY 12234

(Facsimile copies of the proposals are NOT acceptable)


RFP Documents

RFP Document in PDF PDF icon (721 KB) | RFP Document in Word Word document icon (400 KB)
Submission Documents in PDF PDF icon (544 KB) | Submission Documents in Word Word document icon (136 KB)
Cost Proposal Excel file (79 KB)
Questions and Answers PDF icon (175 KB) - Posted March 31, 2015

Last Updated: March 31, 2015 5:52 PM