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RFP #15-021

Evaluation of the New York State Charter Schools Program

RFP Documents
RFP Document in PDF PDF icon (609 KB) | RFP Document in Word Word document icon (246 KB)
RFP Submission Documents in Word Word document icon (139 KB)
Questions and Answers PDF icon (425 KB) – Posted 2/4/16


New York State was awarded its most recent Charter Schools Program (CSP) grant from the United States Department of Education (USDE) in 2011.  The New York State Education Department (NYSED) is seeking proposals to conduct a statewide evaluation of CSP, focusing on promising features of program implementation in new charter schools and the extent to which those features are promulgated to current and potential charter school operators as well as to traditional district schools.  It will also examine charter schools’ access to and use of CSP funds as well as any outcomes that speak to the effectiveness or need for improvement of the CSP grant program. 

The evaluation is intended to improve:

  • the processes used by the State’s two active new charter school  authorizers, the New York State Board of Regents and the State University of New York (SUNY), to consider and act on high-quality charter applications1;
  • the quality of operating charter schools; and
  • sharing of best practices between charter school operators, traditional district schools, potential charter school applicant groups, and NYSED.
In identifying existing successes and challenges, NYSED and SUNY will be better positioned to move forward with CSP program management and overall support of the State’s charter schools.

1 2010 revisions to the New York Charter Schools Act removed the authority for local school districts to approve new charter schools. New York City Department of Education (NYCDOE) and the Buffalo Board of Education each oversee a portfolio of charter schools authorized by them prior to the change. Each of these authorizers can make recommendations for charter revision and/or charter renewal for Board of Regents approval, but may not authorize new charter schools.

Term of Contract

NYSED will award a contract resulting from this RFP beginning on September 1, 2016 and ending on December 31, 2017, with two one-year renewal options. 

Subcontracting/Minority and Women-Owned Business Enterprises (M/WBE)

Subcontracting will be limited to thirty (30) percent of each total contract budget. Subcontracting is defined as non-employee direct personal services and related incidental expenses, including travel. Bidders are required to comply with NYSED’s Minority and Women-Owned Business Enterprises (M/WBE) participation goals for this RFP through one of three methods. Compliance methods are discussed in detail in the Minority/Women-Owned Business Enterprise (M/WBE) Participation Goals section of the RFP.


Components contained in RFP Proposal #15-021 are as follows:

  1. Description Of Services To Be Performed
  2. Submission
  3. Evaluation Criteria and Method of Award
  4. Assurances
  5. Submission Documents (separate document)


Questions and Answers PDF icon (425 KB) – Posted 2/4/16

Questions regarding this Request for Proposals must be submitted by e-mail to: EvaluatorRFP@nysed.gov later than the close of business January 25, 2016.  Questions regarding this request should be identified as Program, Fiscal, or MWBE. A Questions and Answers Summary will be posted here no later than February 5, 2016.

Contact Information for Questions
Program Matters
Fiscal Matters
M/WBE Matters

Susan DuFour

Nell Brady

Joan Ramsey

Submission Instructions

The following documents must be received at NYSED no later than February 23, 2016 by 3:00 PM:

  1. Submission Documents labeled Submission Documents – RFP#15-021 Do Not Open
  2. Technical Proposal labeled Technical Proposal - RFP #15-021 Do Not Open
  3. Cost Proposal labeled Cost Proposal – RFP #15-021 Do Not Open
  4. M/WBE Documents labeled M/WBE Documents—RFP #15-021 Do Not Open
  5. CD ROM containing the technical, cost, submission and M/WBE proposals submitted using Microsoft Word. Place in a separate envelope labeled CD-ROM-RFP#15-021 Do Not Open.

Submit each of the above documents in a separately sealed envelope.

The mailing address for all the above documentation is:

NYS Education Department
Attention: Nell Brady, RFP#15-021
Contract Administration Unit 501W EB
Bureau of Fiscal Management
89 Washington Avenue
Albany, NY 12234

(Facsimile copies of the proposals are NOT acceptable)

RFP Documents

RFP Document in PDF PDF icon (609 KB) | RFP Document in Word Word document icon (246 KB)
RFP Submission Documents in Word Word document icon (139 KB)
Questions and Answers PDF icon (425 KB) – Posted 2/4/16

Last Updated: February 4, 2016 1:12 PM