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RFP #15-035

Continued Development, Administration, and Reporting of Teacher Certification Assessments for New York State Teachers and Educational Leaders as part of the New York State Certification Examinations (NYSTCE) Testing Program


Update 2/23/16:

  • Application Deadline Extended: The deadline for proposal submissions has been extended from February 26, 2016 to March 1, 2016.

Update 2/16/16:

  • The Questions and Answers PDF icon (384 KB) document is now available.
  • The Proposal Cost Forms were revised and an updated Excel file has been posted along with an updated RFP document (the only changes are to the cost forms on pages 100–102)

RFP Documents
RFP Document in PDF PDF icon (1.29 MB) | RFP Document in Word Word document icon (429 KB) – Revised 2/16/16
RFP Attachment G: Item Writing Guidelines Adobe PDF (664 KB)
RFP Proposal Cost Forms Excel icon (38 KB) – Revised 2/16/16
Questions and Answers PDF icon (384 KB) – Posted 2/16/16

Description

The New York State Education Department (NYSED) Office of State Assessment (OSA) is requesting proposals for the continued implementation of the New York State Certification Examinations (NYSTCE) Testing Program. Services include revision, enhancement, development, administration, and reporting of all Teacher Certification Assessments (excluding the Teacher Performance Assessment (TPA), the Assessment for Teaching Skills-Written (ATS-W) Elementary, and the ATS-W Secondary) as well as any and all additional instruments deemed necessary by NYSED for the certification for New York State teachers, teaching assistants, and educational leaders. Section 1.3.1 of this RFP lists NYSTCE component tests for which the contractor will be responsible. Each of these component tests falls into one of three categories: Category 1 – recently created or revised NYSTCE custom-designed tests, Category 2 – NYSTCE custom-designed tests to be revised, and Category 3 – existing NYSTCE custom-designed tests. For Category 1 tests, the contractor is required to continue the development, enhancement, administration, and reporting of the tests. For Category 2 tests, the contractor is required to revise these tests, and then continue the development, enhancement, administration, and reporting of the tests. For Category 3, the contractor is required to continue test administration and reporting of the existing NYSTCE test forms. The contractor must provide these tasks in each category for NYSED, for the length of the contract, and any contract extension.

These examinations are required pursuant to Part 80 of Chapter II (Regulations of the Commissioner of Education), in Title 8 (of the Education Law) of the Official Compilation of Codes, Rules, and Regulations of the State of New York (8 NYCRR) published by the Department of State. These examinations implement the Commissioner’s Regulations that require prospective New York State educators, school leaders, and teaching assistants to pass designated tests as a requirement for receiving State certification pursuant to Education Law §§3001 and 3003. New York State teachers, teaching assistants, school leaders, and pupil personnel service providers are required to hold a New York State certificate in order to be employed in the State’s public schools.  The certificates are issued by the Office of Teaching Initiatives and certify that an individual has met certain requirements. The NYSTCE program includes a test for the teaching assistant certification, tests for teacher certification, and tests for school leadership certification, in addition to the Bilingual Education Assessment (BEA) and the Communication and Quantitative Skills Test (CQST).

Eligible Applicants

Eligible applicants may be either for-profit or not-for-profit entities, including large testing companies, consultants, and/or educational organizations with demonstrated capacity to complete all required services and experience working with large-scale assessments and educational measurement, test development, computer-based test administration, scoring, and technical reporting.

Subcontracting/Minority and Women-Owned Business Enterprises (M/WBE)

Subcontracting will be limited to thirty percent (30%) of the total contract value. Subcontracting is defined as non-employee direct personal services and related incidental expenses, including travel. 

The contractor must submit a valid, complete, and comprehensive three year and two month, detailed work plan with a timeline that provides an in-depth description of how the assessment development/provision and administration, and related activities required in the RFP, will be conducted. The contractor must be willing and able to adjust the initial work plan to compensate for possible changes in the State and Federal reporting requirements.  The work plan must be aligned with a detailed timeline for each year of the contract and be consistent with State and Federal reporting guidelines and with the list of Teacher Certification Examinations listed in Section 1.3.1 of this RFP. Note that, although that they are components of the NYSTCE, the TPA and the ATS-W will not be required services to be provided under the terms of the contract resulting from this RFP.

NYSED is committed to promoting the participation of certified Minority and Women-Owned Business Enterprises to the greatest extent possible. Therefore, NYSED strongly encourages bidders to seek New York State certified M/WBE subcontractors and suppliers.

Terms of Contract

NYSED will award one contract pursuant to this RFP with a term of three years and two months, anticipated to begin July 1, 2016 and to end August 31, 2019 with the option to extend for two additional one-year periods (September 1, 2019 through August 31, 2020 and September 1, 2020 through August 31, 2021).

Components

Components contained in RFP Proposal #15-035 are as follows:

  1. DESCRIPTION OF SERVICES TO BE PERFORMED
  2. PROPOSAL SUBMISSION
  3. EVALUATION CRITERIA AND METHOD OF AWARD
  4. ASSURANCES
  5. ATTACHMENTS
  6. PROPOSAL SUBMISSION DOCUMENT PACKAGES A-D

Submission Instructions

Application Deadline Extended: The deadline for proposal submissions has been extended from February 26, 2016 to March 1, 2016.

The following proposal submission document packages must be submitted in separately sealed packages, as detailed in 2) PROPOSAL SUBMISSION of the RFP, and must be received by NYSED no later than March 1, 2016 by 3:00 p.m.

  1. Package A—Submission Documents labeled Submission Documents - RFP #15-035 Do Not Open
  2. Package B—Technical Proposal labeled Technical Proposal - RFP #15-035 Do Not Open
  3. Package C—Cost Proposal labeled Cost Proposal - RFP #15-035 Do Not Open
  4. Package D—2 CD-ROMs containing Packages A through C: the Technical and Cost Proposals and Submission and Documents. Place Package D in a separate envelope labeled CD-ROMs - RFP #15-035 Do Not Open

The mailing address for all the above documentation is:

NYS Education Department
Bureau of Fiscal Management
Attn: Jessica Hartjen, RFP#15-035
Contract Administration Unit 89 Washington Avenue, Room 501W EB
Albany, NY 12234

(Facsimile copies of the proposals are NOT acceptable)

Questions

Questions and Answers PDF icon (384 KB) – Posted 2/16/16

Questions regarding this request must be submitted by e-mail to: AssessmentRFP@nysed.gov no later than the close of business February 5, 2016 and should be identified as Program, Fiscal or M/WBE.

A Questions and Answers Summary will be posted here no later than February 12, 2016.

Contact Information for Questions
Program Matters
Fiscal Matters
M/WBE Matters

Victoria Mahar

Jessica Hartjen

Joan Ramsey


RFP Documents

RFP Document in PDF PDF icon (1.29 MB) | RFP Document in Word Word document icon (429 KB) – Revised 2/16/16
RFP Attachment G: Item Writing Guidelines Adobe PDF (664 KB)
RFP Proposal Cost Forms Excel icon (38 KB) – Revised 2/16/16
Questions and Answers PDF icon (384 KB) – Posted 2/16/16

Last Updated: February 23, 2016 4:15 PM