P-12

Prekindergarten through Grade 12 Education


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RFP #16-007

Child Nutrition Program: Administrative Review System (CNP: ARS)


RFP Documents
RFP Document in PDF PDF icon | RFP Document in Word Word document icon
RFP Attachment 5.1: Submission Documents Word document icon
RFP Attachment 5.2: Technical Proposal Word document icon
RFP Attachment 5.3: Cost Proposal Workbook Excel document
RFP Attachment 5.4 - Requirements Verification and Traceability Matrix Word document icon
RFP Attachment 5.5: Reference Forms Word document icon
RFP Exhibit 1: Information Protection Agreement PDF icon
RFP Exhibit 2 - Maintenance and Support Services Word document icon
RFP Exhibit 3: NYSED Information Security Policy PDF icon
Questions and Answers PDF icon – Posted 7/22/16

Overview

The New York State Education Department (NYSED) Child Nutrition Program (CNP) is seeking proposals from vendors to provide Commercial off the Shelf (COTS) software solutions and accompanying integration and support services to replace its current Administrative Review (AR) process and comply with United States Department of Agriculture (USDA) Food and Nutrition Service (FNS) requirements.

Terms of Contract

NYSED will award one (1) contract for system implementation and support services pursuant to this RFP. The contract resulting from this RFP will be for a period of five (5) years, anticipated to begin January 1, 2017 and ending December 31, 2021.

Subcontracting/Minority and Women-Owned Business Enterprises (M/WBE)

Subcontracting will be limited to thirty percent (30%) of the annual contract budget. Subcontracting is defined as non-employee direct personal services and related incidental expenses, including travel. NYSED has not established M/WBE goals for this procurement. Nevertheless, NYSED remains committed to promoting the participation of certified Minority and Women-Owned Business Enterprises to the greatest extent possible. Therefore, NYSED strongly encourages bidders to seek New York State certified M/WBE subcontractors at a participation rate of 30%.

RFP Components

Components contained in RFP Proposal #16-007 are as follows:

  1. Description of Services To Be Performed
  2. Submission
  3. Evaluation Criteria and Method of Award
  4. Assurances
  5. Submission Documents (separate attachments)

Questions and Answers

Questions and Answers PDF icon – Posted 7/22/16

Questions regarding the request must be submitted by e-mail to RFP16007@nysed.gov no later than the close of business on the due date indicated in the Timetable. Questions regarding this request should be identified as either Program or Fiscal. A Questions and Answers Summary will be posted here no later than July 31, 2015.

The following are the designated contacts for this procurement:

Contact Information for Questions
Program Matters
Fiscal Matters

Raemie Swain

Richard Duprey

Submission Instructions

The following documents must be submitted in separately sealed envelopes, as detailed in Section 2 of this RFP, and be received at NYSED no later than 3:00 PM on August 10, 2016:

  1. Submission Documents labeled Submission Documents – RFP #16-007 Do Not Open
  2. Technical Proposal labeled Technical Proposal – RFP #16-007 Do Not Open
  3. Cost Proposal labeled Cost Proposal – RFP #16-007 Do Not Open
  4. Two CD-ROMs containing the submission documents, technical proposal, and cost proposal submitted using Microsoft Word. Place in a separate envelope labeled CD-ROM-RFP #16-007 Do Not Open

Table 1 – Timetable

Activity

Date

Release of RFP

7/1/2016

Final Date for Receipt of Questions

7/15/2016

Official Responses to Questions Posted

7/22/2016

Proposal Due Date / RFP Close

3:00 PM 8/10/2016

Technical Presentations/Demonstrations

On or about Week of Sept. 19th - 23rd, 2016

Estimated Selection Recommendation Date

10/1/2016

Estimated Projected Contract Start Date

1/1/2017

Projected Contract End Date

12/31/2021

Hand delivered proposals and documents will not be accepted for this RFP. The above documentation must be submitted to the following mail address:

NYS Education Department
Bureau of Fiscal Management
Attn: Richard Duprey, RFP#16-007
Contract Administration Unit
89 Washington Avenue, Room 501W EB
Albany, NY 12234

(Facsimile copies of the proposals are NOT acceptable)


RFP Documents

RFP Document in PDF PDF icon | RFP Document in Word Word document icon
RFP Attachment 5.1: Submission Documents Word document icon
RFP Attachment 5.2: Technical Proposal Word document icon
RFP Attachment 5.3: Cost Proposal Workbook Excel document
RFP Attachment 5.4 - Requirements Verification and Traceability Matrix Word document icon
RFP Attachment 5.5: Reference Forms Word document icon
RFP Exhibit 1: Information Protection Agreement PDF icon
RFP Exhibit 2 - Maintenance and Support Services Word document icon
RFP Exhibit 3: NYSED Information Security Policy PDF icon
Questions and Answers PDF icon – Posted 7/22/16

Last Updated: July 22, 2016 2:55 PM