Prekindergarten through Grade 12 Education

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RFP #16-025

New York State 21st Century Community Learning Centers (21st CCLC) Technical Assistance Resource Centers

UPDATE 4/26/16:

RFQ Documents
RFP Document in PDF PDF icon (291KB) | RFP Document in Word Word document icon (266KB) – Revised 4/26/16
RFP Submissions Documents in Word Word document icon (146KB)
Cost Proposal Forms PDF icon (34KB)
Questions and Answers PDF icon (107KB) – Posted 4/26/16

Program Summary

The New York State Education Department (NYSED) Office of Student Support Services is seeking proposals to establish two Technical Assistance Resource Centers for the 21st Century Community Learning Centers (21stCCLC) Program.

Part A. Resource Center to serve New York City (NYC) 21st CCLC grantees

Part B. Resource Center to serve Rest of State (ROS) 21st CCLC grantees

The Resource Centers (RCs) will work with the New York State Education Department (NYSED) and each other to ensure consistency of technical assistance and professional development provided to improve the academic, social and emotional outcomes for the students who participate in the programs.  Currently, there are 129 CCLC grantees (http://www.p12.nysed.gov/sss/21stCCLC/21centRound6AwardList.pdf PDF icon 35KB), 71 of which are located in NYC.  The remaining 58 are located in all other regions of the State (see table below):


# of Programs









Hudson Valley


Long Island


New York City –
all boroughs




The 129 grantees operate 346 sites and serve over 60,603 students in grades Pre-K through 12.  These numbers may change since NYSED is releasing a new 21CCLC grant application this fall and a new round of CCLC grantees will be awarded with a start date of 7/1/17.

Eligible Applicants

Eligible applicants may include Local Education Agencies, Boards of Cooperative Educational Services (BOCES), public or private Institutions of Higher Education (IHEs), not-for-profit and for-profit organizations or agencies.

Bidders or subcontractors that are affiliated with, or perform other work for, 21st CCLC grantees must have clear and separate governance and oversight structures in place to prevent any conflict of interest or the appearance of a conflict of interest.

A bidder who proposes to establish and operate both the New York City and ROS Resource Centers must submit a separate bid for each Center.

Terms of Contract

The contracts resulting from this RFP will be for a five (5) year period anticipated to begin October 1, 2016 and end September 30, 2021.

Subcontracting/Minority and Women-Owned Business Enterprises (M/WBE)

Subcontracting will be limited to thirty percent (30%) of the annual contract budget. Subcontracting is defined as nonemployee direct personal services and related incidental expenses, including travel.

Bidders are required to comply with NYSED’s Minority and Women-Owned Business Enterprises (M/WBE) participation goals for this RFP through one of three methods. Compliance methods are discussed in detail in the Minority/Women-Owned Business Enterprise (M/WBE) Participation Goals Section below.  

Mandatory Requirements

See Mandatory requirements section of the RFP.


Components contained in RFP Proposal #16-025 are as follows:

  1. Description Of Services To Be Performed
  2. Submission
  3. Evaluation Criteria and Method of Award
  4. Assurances
  5. Submission Documents (separate document)


Questions and Answers PDF icon (107KB) – Posted 4/26/16

Questions regarding the request must be submitted by E-mail to 21CRFP@nysed.gov no later than the close of business  April 18, 2016.  Questions regarding this request should be identified as either Program, Fiscal, or M/WBE. A Questions and Answers Summary will be posted here no later than April 25, 2016.  

Contact Information for Questions
Program Matters
Fiscal Matters
M/WBE Matters

Elizabeth Whipple

Jessica Hartjen

Joan Ramsey

Submission Instructions

The following documents must be received at NYSED no later than May 11, 2016 by 3:00 PM:

  1. Submission Documents labeled Submission Documents - RFP #16-025 Do Not Open
  2. Technical Proposal labeled Technical Proposal - RFP #16-025 Do Not Open
  3. Cost Proposal labeled Cost Proposal – RFP #16-025 Do Not Open
  4. M/WBE Documents labeled M/WBE Documents—RFP #16-025 Do Not Open
  5. CD-ROM containing the technical, cost, submission and M/WBE proposals submitted using Microsoft Word. Place in a separate envelope labeled CD-ROM-RFP#16-025 Do Not Open.

The mailing address for all the above documentation is:

NYS Education Department
Attention Jessica Hartjen - RFP#16-025
Bureau of Fiscal Management
Contract Administration Unit
89 Washington Avenue, Room 501W EB
Albany, NY 12234

(Facsimile copies of the proposals are NOT acceptable)

Each envelope must be clearly labeled with the type of application that is being submitted, either Part A - NYC or Part B - ROS

RFQ Documents

RFP Document in PDF PDF icon (291KB) | RFP Document in Word Word document icon (266KB) – Revised 4/26/16
RFP Submissions Documents in Word Word document icon (146KB)
Cost Proposal Forms PDF icon (34KB)
Questions and Answers PDF icon (107KB) – Posted 4/26/16

Last Updated: April 26, 2016 4:51 PM