Prekindergarten through Grade 12 Education

RFP Number: DS-06A


Reissued: Longitudinal Data System Training Institute and Technical Assistance Center

The New York State Education Department (NYSED) is seeking proposals for the Longitudinal Data System Training Institute and Technical Assistance Center to provide materials, training and assistance to Regional Data Centers in support of the New York State Education Department’s collection and reporting of enrollment, assessment, State and No Child Left Behind accountability, career and technical education, graduation rate, post-graduation plans, teacher/principal evaluation, and school staff data for school districts, public schools, charter schools, BOCES, and nonpublic schools in New York State . The names of the seventeen (17) Regional Data Centers that will be customers of the Center are set forth in a table on page 6 of this document.

The immediate focus of this proposal is the Teacher-Student Data Link collection/roster verification initiative, but the vendor will be required to provide training to support the other NYSED data collection and reporting functions. A virtual center is acceptable provided it complies with all the requirements in this RFP. The Center does not currently exist in any form.

The eligible applicants are a not-for-profit entity, a for-profit entity, a private college or university a Board of Cooperative Educational Services, or a municipality, all of whom need to provide evidence that they are familiar with the full operational details of the New York State Longitudinal Data System. Neither joint nor consortium applications are permitted.

Subcontracting will be limited to forty percent (40%) of the annual contract budget. Subcontracting is defined as non-employee direct personal services and related incidental expenses, including travel. Bidders are required to comply with NYSED’s Minority and Women-Owned Business Enterprises (M/WBE) participation goals for this RFP. Please see the section on NYSED’s Minority/Women-Owned Business Enterprise (M/WBE) Compliance Requirements.

NYSED will award one (1) contract pursuant to this RFP. The term of the contract resulting from this RFP is May 1, 2012 through November 30, 2014.

Service Area: Entire State

This RFP #DS-06A is similar to a prior RFP #DS-06 (e.g. purpose, responsibilities, staffing) that was canceled on January 24, 2012 in order to clarify that the territory of the Center includes New York City and Yonkers and that the principal customers of the Center are Regional Data Centers.

Mandatory Requirements: See Mandatory Requirements section of the RFP.

Components contained in RFP Proposal #DS-06A are as follows:

  1. Description Of Services To Be Performed
  2. Submission
  3. Evaluation Criteria and Method of Award
  4. Assurances
  5. Submission Documents (separate document)

The Questions and Answers for RFP #DS-06A are now posted.

The questions generated by the prior RFP #DS-06 have been added to the end of the RFP #DS-06A document as Frequently Asked Questions.

The following documents must be submitted in separately sealed envelopes, as detailed in the Submission section of the RFP, and be received at NYSED no later than February 21, 2012 by 3:00 PM:

  • Technical Proposal labeled Technical Proposal – RFP #DS-06A Do Not Open
  • Cost Proposal labeled Cost Proposal – RFP #DS-06A Do Not Open
  • M/WBE Documents labeled M/WBE Documents – RFP #DS-06A Do Not Open

Note: A copy of the technical, cost, and M/WBE proposals must also be submitted in Microsoft Word on CD-ROM. Please include it in a separate envelope labeled CD-ROM-RFP #DS-06A Do Not Open.
The mailing address for all the above documentation is:

NYS Education Department
Bureau of Fiscal Management
Attn: RFP# DS-06A, R Duprey
Contract Administration Unit
89 Washington Avenue, Room 505W EB
Albany, NY 12234

(Facsimile copies of the proposals are NOT acceptable)

RFP Document

The full RFP document can be downloaded in either PDF or Word format from the following links:

Submission Documents

The RFP submission documents can be downloaded in either PDF or Word format from the following links:

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Last Updated: February 24, 2012 4:08 PM