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Prekindergarten through Grade 12 Education


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RFQ #15-001

Teacher and Principal Evaluation: Qualifications for Supplemental Assessments and Corresponding Growth Models and/or Assessments for Use with SLOs to Be Used by New York State School Districts and Boards of Cooperative Educational Services (BOCES) in Teacher and Principal Evaluations


Update 9/30/15:

Update 9/22/15:

  • This RFQ has been revised on 9/22/15 as follows:
    • Page 14, fourth paragraph, first sentence updated as follows: For assessments to be used with an SLO, districts are eligible to submit an application for this RFQ as the Owner of an assessment that has been designed by such district without sponsorship by a BOCES.
    • Page 16, under APPLICATION SUBMISSION METHOD deleted the following sentence: Facsimiles or emailed copies are not acceptable.

Update 9/18/15:

  • This RFQ has been revised as of 9/18/15

RFQ Documents
Assessments RFQ Document in PDF PDF icon (1.10 MB) | Assessments RFQ Document in Word Word document icon (205 KB)

Description

To implement the provisions of Education Law §3012-d relating to annual professional performance reviews (APPRs) of classroom teachers and building principals, the New York State Education Department (NYSED) is soliciting applications for assessments that will be used as measures of student growth, either through supplemental assessments in conjunction with a growth model for use in the Optional Student Performance Subcomponent or through an assessment used with a student learning objective (SLO) (see definition below) that will generate a growth target for one year of expected growth for use in the Required Student Performance Subcomponent, and will subsequently contribute to teachers' and principals' APPRs.

Please note, per Education Law §3012-d and Subpart 30-3 of the Rules of the Board of Regents, "supplemental assessments" may include assessments that have been developed or designed by the State, in addition to those that have been purchased or acquired by the State from (i) another state; (ii) an institution of higher education; or (iii) a commercial or not-for-profit entity; provided that such entity must be objective and may not have a conflict of interest or appearance of a conflict of interest. Supplemental assessments may also be tests or assessments that have been previously designed or acquired by local districts.

ELIGIBLE APPLICANTS

The following sections describe the entities that qualify as eligible applicants and who therefore, may submit applications in response to this Request for Qualifications.

(A) For a Supplemental Assessment and Associated Growth Model Created by a Vendor or Assessments to Be Used with SLOs Created by a Vendor: Eligible Applicants are Copyright Owners or Assessment Representatives of the Assessment Being Proposed Who Partner with a New York State Local Education Agency.

To the extent authorized by law, entities eligible to apply to provide educator evaluation assessment services include, but are not limited to:

  • Private for-profit companies, including but not limited to test publishers and research organizations;
  • Nonprofit organizations;
  • Institutions of Higher Education;
  • Boards of Cooperative Educational Services (BOCES).

Each approved Copyright Owner or Assessment Representative will be responsible for meeting the terms of its agreement with the district or BOCES. For the purposes of this RFQ, each application must be co-submitted with one New York State Local Education Agency. If a supplemental assessment and associated growth model or assessment to be used with an SLO that generates a target aligned with one year expected academic growth is approved and placed on either (or both) Approved Assessment Lists, all districts or BOCES are eligible to contract with the vendor for the approved assessment to be used with an SLO or for the approved supplemental assessment and associated growth model(s).

(B) Eligible Applicants Also Include Districts and BOCES That are Authorized to Submit an Application on Behalf of the Copyright Owner/Assessment Representative of a Supplemental Assessment and Associated Growth Model or Assessment to Be Used with an SLO.

Districts and BOCES are eligible to submit an application for this RFQ on behalf of the Copyright Owner of an assessment and/or an Assessment Representative for an assessment used or planned to be used in their schools, provided that the district or BOCES receives approval from the Copyright Owner/Assessment Representative to submit an application for the assessment for this RFQ, and the Copyright Owner/Assessment Representative is an eligible entity listed in 2.1(A), above.

If an entity is submitting an application on behalf of the Copyright Owner/Assessment Representative of the assessment, Form F: Approval to Submit on Behalf of Copyright Owner/Assessment Representative (located in this RFQ) must be included in the RFQ application. This form must be signed by the Copyright Owner/Assessment Representative for the assessment being proposed. See Form F and Section 3.5: Application Package Checklist for more information.

(C) Eligible Applications Also Include Districts and BOCES as the Owners of the Supplemental Assessment and Associated Growth Model or Assessment to Be Used With an SLO.

For supplemental assessments and associated growth models, districts, with the exception of city school districts of cities with populations of more than 500,000 inhabitants, are eligible to submit an application for this RFQ as the Owner of an assessment that has been designed by such district provided that each application must be sponsored by a BOCES. The assessment owner and the sponsor must both assure that the assessment complies with the technical requirements of the RFQ. BOCES and city school districts of cities with populations of more than 500,000 inhabitants are eligible to submit an application for this RFQ as the Owner of an assessment without a sponsor.

For assessments to be used with an SLO, districts are eligible to submit an application for this RFQ as the Owner of an assessment that has been designed by such district without sponsorship by a BOCES. Additionally, BOCES may submit an application for this RFQ as the Owner of an assessment that has been designed by such BOCES without need for any sponsorship.

An assessment submitted by an LEA, if approved and placed on the applicable Approved Assessment List, will be available for use by any LEA, so long as there is an agreement with the Copyright Owner/Assessment Representative and/or Assessment Provider.

(D) Eligible Applications Also Include Copyright Owners or Assessment Representatives of the Assessment Being Proposed as the Owners of the Supplemental Assessment and Associated Growth Model or Assessment to Be Used With an SLO.

To the extent authorized by law, entities eligible to apply to provide educator evaluation assessment services include, but are not limited to:

  • Private for-profit companies, including but not limited to, test publishers and research organizations;
  • Nonprofit organizations;
  • Institutions of Higher Education; or
  • Boards of Cooperative Educational Services (BOCES).

Each approved Copyright Owner or Assessment Representative will be responsible for meeting the terms of its agreement with the district or BOCES.

MANDATORY REQUIREMENTS: DOCUMENTATION FOR ASSESSMENTS

Please note: technical documentation for assessments is only necessary for supplemental assessments with corresponding growth models. For technical criteria, please see the technical application in Form B-2 in this RFQ. For assessments for use with SLOs, applicants must instead complete Form H.

APPLICATION SUBMISSION METHOD

Applicants must adhere to the submission method detailed below.

Acceptable Submission Method:

Applicants may either:

  1. Submit electronically by emailing an application packet containing a copy of the full application in Microsoft Office (.doc(x), .xls(x), .ppt(x)) and/or portable document format (.pdf). Also, if possible, include a single PDF containing all application materials / appendences / attachment to AssessRFQ@nysed.gov; or

  2. Address or hand-deliver an application packet containing:
    1. one (1) original;
    2. one (1) copy;
    3. one (1) CD containing a copy of the full application in Microsoft Office (.doc(x), .xls(x), .ppt(x)) and/or portable document format (.pdf). Also, if possible, include a single PDF containing all application materials / appendices / attachments.

    Please send the above materials to the following address:

    New York State Education Department
    1071 EBA
    Office of Teacher and Leader Effectiveness
    89 Washington Ave
    Albany, NY 12234
    Attention: TEACHER AND PRINCIPAL EVALUATION:
    QUALIFICATIONS FOR SUPPLEMENTAL ASSESSMENTS AND CORRESPONDING GROWTH MODELS AND/OR ASSESSMENTS FOR USE WITH SLOs TO BE USED BY NEW YORK STATE SCHOOL DISTRICTS AND BOARDS OF COOPERATIVE EDUCATIONAL SERVICES (BOCES) IN TEACHER AND PRINCIPAL EVALUATIONS

QUESTIONS

Any questions concerning this RFQ must be emailed by September 24, 2015 to: ASSESSRFQ@nysed.gov. (Note: This email address is for questions only; do not submit application materials to this address.) Questions and responses thereto will be posted on the Questions and Answers page by October 8, 2015. No individual responses will be provided. Questions received after the deadline will be answered on the web site above as deemed appropriate by NYSED on a rolling basis.

APPLICATION TIMELINE

Applications will be reviewed on a rolling basis in the order in which they are submitted beginning on August 31, 2015 and will continue as needed; provided that, for assessments previously approved by the Department pursuant to the RFQ for Student Assessments to Be Used by New York State School Districts and BOCES in Teacher and Principal Evaluations under Education Law §3012-c, the Department will expedite its review. In the case of supplemental assessments with associated growth models, the Department will also expedite its review of assessments with pre-established growth models that do not require conditional approval (see section 3.7, Note on Plans to Collect Evidence in Lieu of Actual Evidence). Vendors, districts, and BOCES whose assessments have not previously been approved by the Department and/or whose assessments do not have a corresponding growth model that has already been used in practice should assume a minimum of a two-month review window between submission and approval or denial of an application. The Department does not guarantee that such assessments will be reviewed and/or approved through this RFQ in time for inclusion in any particular school year. As such, districts and BOCES who wish to use a supplemental assessment for the optional subcomponent of their APPR plan should plan to use one of the other alternate instruments already included on the list if their submission is not approved in time for inclusion in their APPR plan.

NYSED reserves the right to update RFQ requirements at any time for any reason.


RFQ Documents

Assessments RFQ Document in PDF PDF icon (1.10 MB) | Assessments RFQ Document in Word Word document icon (205 KB)

Last Updated: June 20, 2016 3:08 PM