CTE

Career & Technical Education

CTE-Related Changes in the SIRS Manual

CTE Programs: Located in high schools and BOCES, Career and Technical Education programming provides academic and technical instruction in the content areas of agriculture, business and marketing, family and consumer sciences, health sciences, trade and technical education, and/or technology education. CTE programs are comprised of at least three CTE courses (equivalent to three full units of study) and incorporate the Career Development and Occupational Studies (CDOS) Learning Standards. A list of CTE program service codes is found in Chapter 5: Codes and Descriptions.) CTE programs that are sequences used to fulfill diploma requirements also include the content of the one-half unit state-developed Career and Financial Management curricular framework.
The CTE data collected in SIRS are governed by federal mandates, as some CTE programming receives federal funding from the Strengthening Career and Technical Education for the 21st Century Act (Perkins V).). CTE reporting requirements are the same for all schools, whether or not they use Perkins funding directly.

CTE Students: CTE students are those enrolled in any NYSED-approved CTE program. These programs are comprised of CTE courses taught by teachers certified in  a CTE subject area New York’s 6 subject areas are agriculture, business, family and consumer sciences, health sciences, technology education, and trade and technical education. In NYSED-approved programs, students acquire academic and technical skills through hands-on learning.
Who Must Report CTE Students:

Beginning in 2019-20, only CTE data for NYSED-approved CTE programs should be reported to the NYSED SIRS. CTE data should be reported by the program provider—the agency that operates the NYSED-approved CTE program.

For example, a NYSED-approved, BOCES-operated CTE program should report Program Fact, Student Class Grade Detail, CTE course data (SCED codes), and CTE Technical Skills Assessment data to SIRS.  This change does not remove the need regarding the sharing of CTE data between districts and BOCES for other purposes (e.g. the generation of transcripts and awarding of credits).  For specific template reporting information, refer to the table below.

CTE Reporting Entities and Templates

 

NYSED Approved, BOCES-Operated CTE Program

NYSED Approved, District-Operated CTE Program

SIRS Template

BOCES Reports to SIRS

District (of Responsibility) Reports to SIRS

District Reports to SIRS

CTE Program Fact Data

X

 

X

Course Instructor Assignment

X

 

X

Student Class Entry Exit

X

 

X

Student Class Grade Detail

X

 

X

Assessment Fact (Technical Skills Assessment)

X

 

X

Student Lite (Career Pathway Codes, Diploma/Credential information)

 

 

X

 

X


 

Which Students Must Be Reported with CTE Records: Students who are participants or concentrators in any NYSED-approved career and technical education program.
Program Service Records:
When programs are approved, a Classification of Instructional Programs (CIP) code is assigned. Often, this is the code proposed by the school district, but in some cases, NYSED may assign a code for greater clarity. Approved programs should be reported under the CIP code found on the NYSED-issued approval or reapproval letter.  A list of LEAs with current NYSED-approved CTE programs is maintained on the NYSED CTE webpage http://www.p12.nysed.gov/cte/ctepolicy/approved.html .
CTE Program service records, collected using the Program Fact template, should only be reported for students in NYSED-approved CTE programs.All students  enrolled in these  programs should have a CTE program service record created in the school year once they achieve participant program intensity status (Field 9, Program Fact). Note: a student cannot have program service records without an active enrollment record.
Students generally take their CTE from one or two providers (i.e., their high school and/or BOCES). A single program service record is created if the student is taking CTE in a single location. CTE students enrolled in more than one location during the school year must be reported with a separate record for each program location. For example, two program service records are required for a student enrolled in one NYSED-approved program in business education in a high school and a second approved program in computer information technology at a BOCES.

CTE Beginning and Ending Program Service Records: In the year the student leaves school, the entire enrollment record will show which Reason for Ending Program Service Code should be used in the final record. 
Districts determine what constitutes program completion. If a student meets the requirements set forth by the program provider (district, BOCES), report Reason for Ending Program Service code 646. If the student does not meet the district’s requirements, the Reason for Ending Program Service Code is 663 (left without completing), and the Level of Program Intensity is the level reached by the day the student discontinued the program.

Beginning a Program Service Record

Ending a Program Service Record

Reason for Ending Program Service Code

Date the student enrolls in the program in the current school year.

Student meets the program provider requirements for program completion

646

Student ends the program service without completing the program in the year the student leaves or completes high school

663

Student has not completed the CTE program by the end of the reporting year and program completion is still pending

Leave Blank

CTE Program Intensity: Program intensity is a measure of the student’s progression through his or her CTE program. Indicate the Level of Program Intensity reached at the end of the school year being reported. The program intensity should be updated at the end of each school year.
The following table offers guidance on how to determine program intensity for NYSED-approved CTE programs at local high schools and those at BOCES or technical high schools:

 Program Intensity* 

Local High School CTE Student 

BOCES or Technical High School CTE Student 

Participant 

…has completed at least one CTE course (equivalent to one full school-year course) in an approved program.

 In the case of a BOCES two-year program, equivalent to a full year high school course.

Concentrator 

…has completed at least two sequenced CTE courses (equivalent to two full school-year courses) in an approved program.

In the case of a BOCES two-year program, equivalent to two full year high school courses;

*Program intensity is a measure of the student’s progression through his or her CTE program. 

 

 

CTE Course and Grades Data

School districts, charter schools and BOCES will continue to report all course data to the SIRS using the  course codes contained in the New York State Course Catalog http://www.p12.nysed.gov/irs/courseCatalog/home.html .

NYSED has designated  approximately 500 courses as “CTE” courses http://www.p12.nysed.gov/irs/courseCatalog/home.html.  These course titles and codes should be used when reporting CTE data in Course Instructor Assignment, Student Class Entry Exit and Student Class Grade Detail.
When applying for CTE program approval, LEAs will be providing these NYSED designated  School Codes for the Exchange of Data (SCED) course titles and codes that constitute the program’s sequence. For more information about the approval process see  www.emsc.nysed.gov/cte/ctepolicy/  .
Two new course codes have been developed for the reporting of work-based learning and will be introduced over the summer (see table below).

 

COURSE ID

COURSE NAME

COURSE DESCRIPTION

22201W

Approved CTE Program, Work-Based – Less than 54 Hours

Use for courses that consist of sustained interactions with industry or community professionals in real workplace settings or simulated environments at an educational agency.  This code is also used for registered CTE WBL programs (WECEP, GEWEP, CEIP, paid or unpaid CO-OP).

22202W

Approved CTE Program Work-Based Learning - 54 Hours Plus

Use for courses that consist of sustained interactions with industry or community professionals in real workplace settings or simulated environments at an educational agency.  This code is also used for registered CTE WBL programs (WECEP, GEWEP, CEIP, paid or unpaid CO-OP).

 

Technical Skills Assessments
All career and technical education programs that have been approved under the 2001 Regents Policy on CTE must offer a three-part technical skills assessment. In August 2108, the separate application for and approval of CTE pathway assessments process was combined with the existing CTE Program Approval Process.  As a result, when CTE programs receive NYSED approval, their culminating three-part technical skills assessment are also approved to be used as a +1 Pathway CTE technical assessment and may be used as the fifth required exam toward graduation.

 

 Students in these programs must be reported with Assessment Measure Code 00199 (Approved CTE Program Technical Assessment).  The program provider should report to the SIRS  results for all students taking the assessment. 
Assessment Measure Code OOC41, (CTE Technical Assessment—Other) will no longer be collected since CTE Program Fact data will be limited to NYSED-approved programs.
CTE Program Type: All students who participate in a NYSED-approved CTE program must be reported in SIRS with CTE Program Type CTE,” indicating the student is in career and technical education. See
CTE Program Intensity: All students who participate in CTE must be reported in SIRS with a CTE Program Intensity: Participant or Concentrator. See Chapter 4: Data Elements for CTE Program Intensity definition and location in the eScholar templates.
CTE Technical Endorsement (Diploma Type): Completion of the Students who have successfully completed all requirements of a program that has been approved by New York State Regents CTE Approval Process by individual CTE earn the CTE technical endorsement on their diplomas. BOCES and districts must establish procedures that ensure information about successful completers is reflected in the diploma type issued by the school district. The CTE technical endorsement is given the highest point value (2) in the calculation of the College, Career, and Civic Readiness Index (CCCRI) score. Accurately reporting the number of technical endorsements can raise a school’s CCCRI score. N

Assessment Measure Standard Codes and Descriptions

 

Career and Technical Education (CTE): All career and technical education programs that have been approved under the 2001 Regents Policy on CTE offer a technical skills assessment. To qualify for the Technical Endorsement and/or the CTE Pathway, a student must successfully complete his or her career and technical education program and pass all parts of the three-part technical skill assessment of the program that obtained approval under the 2001 Regents approval process.  These students must be reported with Assessment Measure Code 00199 for Approved CTE Program Technical Assessment.

 

A student must earn a passing grade on each of the three components of the technical skills assessment (i.e., written, student demonstration, and student project) to receive a “P” for the NYSED-approved CTE Program Technical Assessment.  Averaging of the three component scores is not permissible.

 

          Career Path Codes and Descriptions

 

Code

Description

Definition: Student passes one Regents exam (or an examination from the list of Department-approved alternatives) in each of the following: English, math, science, and social studies PLUS:

CTE

Career and Technical Education

  • passes the technical pathway assessment approved with the program receiving Department approval through the Regents CTE Program Policy *

*Students may meet the fifth assessment required for graduation by passing the NYSED-approved program’s assessment  upon successful completion of a CTE program approved pursuant to §100.5(d)(6).

Can we add a row about earning the CDOS  as a stand-alone credential as mentioned on p 34 the Program Service Code 8271 – CDOS Credential Eligible Coursework with a Reason for Ending code 700 – Received a CDOS Credential.  See Program Service Codes and Descriptions later in this guide for more information.   

Last Updated: September 3, 2019