Facilities Planning

Welcome to the Facilities Planning website!

IN RESPONSE TO THE COVID-19 PUBLIC HEALTH EMERGENCY, GOVERNOR CUOMO EXTENDED THE MARCH 16, 2020 DIRECTIVE THAT ALL NON-ESSENTIAL STATE EMPLOYEES FOR NEW YORK STATE'S AGENCIES AND PUBLIC AUTHORITIES, INCLUDING THE STATE EDUCATION DEPARTMENT, SHOULD NOT REPORT TO WORK. THIS DIRECTIVE WILL REMAIN IN EFFECT UNTIL CLOSE OF BUSINESS APRIL 15, 2020.  (04-01-20)

  • TO OUR CUSTOMERS: This emergency will significantly impact normal business activities and services provided by the New York State Education Department. Please expect delays in services, wait times, and responses. We appreciate your patience.
  • VISITORS: Effective immediately, and as a necessary precaution, access to all State Education Department buildings will be restricted to visitors until further notice.  Building access will be limited to state employees who have official duties within the buildings.
  • Please visit the NYSED dedicated COVID-19 web page for guidance and resources. We will continue to provide updates as new information becomes available.

PLEASE SEE BELOW CHANGE IN FACILITIES PLANNING BUSINESS PROCESSES UNTIL FURTHER NOTICE:

  • ELECTRONIC PROJECT REVIEW - CHANGE IN PROCESS DUE TO COVID-19 (03-18-20)
    • Starting March 19th, 2020 the Office of Facilities Planning will allow PDFs of SED paperwork (maximum 8-1/2x11 size) for final project submissions to be uploaded to the Dataflow Laserfiche electronic review system together with the drawings and specifications.
    • Please send an email to emscfp@nysed.gov with the subject “SED Project #XXX Ready for Prescreening”.  The body of the email message should include all SED project numbers associated with the submission.  All SED project numbers are required so that we can pull the appropriate project folders for the paperwork.  We will download the SED final submission paperwork from the electronic system and perform prescreening of the project in accordance with current procedures.
  • FINAL PROJECT REVIEW SUBMISSIONS - PAPER FORMAT - CHANGE IN PROCESS DUE TO COVID-19 (03-23-20)
    • Paper format Final Project Submissions will not be accepted at this time. Please hold submission of paper format Final Project Submissions until further notice.
  • FINAL PROJECT REVIEW SUBMISSIONS - THIRD PARTY REVIEWS - CHANGE IN PROCESS DUE TO COVID-19 (03-23-20)
    • New Third Party Review requests will be accepted for Electronic Project Reviews only at this time.  Please send requests to thirdpartyreview@nysed.gov in accordance with previously issued guidance.
  • PRELIMINARY SUBMISSIONS - CHANGE IN PROCESS DUE TO COVID-19 (03-23-20)
    • Preliminary Submissions will not be accepted in hard copy or in the electronic review system. Please hold submission of Preliminary Submissions until further notice.
  • CHANGE ORDERS - CHANGE IN PROCESS DUE TO COVID-19 (03-23-20)
    • Change Orders/Contingency Allowance Authorizations will not be accepted in hard copy or in the electronic review system at this time.  Please hold submission of Change Orders until further notice.
  • FIRE SAFETY (03-23-20)
    • The Office of Facilities Planning will allow PDFs of the Fire Safety Report (FSR) and Certificate of Substantial Completion (CSC) (maximum 8-1/2x11 size) to be submitted for occupancy of new buildings and additions to existing buildings.  Please send PDFs of both forms to firesafety@nysed.gov
  • CERTIFICATE OF SUBSTANTIAL COMPLETION - CHANGE IN PROCESS DUE TO COVID-19 (04-03-20)
    • Certificates of Substantial Completion for reconstruction projects will not be accepted in hard copy or in the electronic review system at this time.
      • Please send an email to emscfp@nysed.gov with the subject “Certificate of Substantial Completion for SED Project #XX-XX-XX-XX-X-XXX-XXX” (Please use full 15-digit SED Project Number)
      • Attach a fully completed PDF copy of the SED Certification of Substantial Completion Form to the email.
    • Certificates of Substantial Completion for occupancy of new buildings and additions to existing buildings should be submitted to firesafety@nysed.gov.

CORONAVIRUS (COVID-19)

  • Please see this web page for updated information and guidance for schools. (03/06/20)

BUILDING CONDITION SURVEY AND VISUAL INSPECTION

  • Please see this web page for Building Condition Survey and Visual Inspection information. (03/05/20)

2020 LEAD TESTING IN SCHOOL DRINKING WATER

  • Please see this web page for updated information.

THIRD-PARTY VENDOR REVIEW OF PROJECT SUBMISSIONS

  • The Office of Facilities Planning in conjunction with CiTi BOCES (the Center for Instruction, Technology and Innovation/Oswego BOCES) is pleased to continue to be able to offer the option of outsourcing of eligible capital project submissions to Third-Party Vendors through 2019.
  • Districts will continue to choose whether their projects will receive review by NYSED staff, or whether they wish to have their projects reviewed for an additional fee by Third-Party Vendors retained by CiTi BOCES.
  • Certain Engergy Performance Contract (EPC) projects are now eligible for third-party review.
  • More information about the third-party project review process and how to request a third-party review for your project submission.

Please view our news page for additional news items...

 

Our mission is to ensure safe, healthy, comfortable, and acceptable educational facilities which promote effective and efficient learning for all New York students regardless of where they live.

We will accomplish our mission by establishing clear expectations and standards for school facilities. We will work with parents, teachers, administrators, designers, facility directors, contractors and the community to set in motion mechanisms for school improvement statewide.

Last Updated: April 3, 2020