Facilities Planning

Welcome to the Facilities Planning website!

COVID-19 PUBLIC HEALTH EMERGENCY  (06-09-2020)

  • TO OUR CUSTOMERS: This emergency will significantly impact normal business activities and services provided by the New York State Education Department. Please expect delays in services, wait times, and responses. We appreciate your patience.
  • VISITORS: We are now accepting in-person delivery of submissions at the security entrance desk at Hawk Street; please contact the main office number at 518-474-3906 ahead of time to let us know when you are coming.  When you arrive, please ask security to call our main office number and staff will come down to retrieve the documents.  Please note, access to the interior of all State Education Department buildings will be restricted to visitors until further notice.  Building access will be limited to state employees who have official duties within the buildings.
  • Please visit the NYSED dedicated COVID-19 web page for guidance and resources. We will continue to provide updates as new information becomes available.                                                            

NOTIFICATION (NEW 06-03-2020)

On Tuesday, June 9, 2020, an UPDATED PUBLIC SCHOOL FIRE-SAFETY REPORTING FORM & MANUAL will be published.

  • REVISED PUBLIC SCHOOL FIRE AND BUILDING SAFETY REPORT
    Starting June 9, 2020 an updated reporting form and manual will be put in use by the Office of Facilities Planning on the Fire Safety Application Business Portal.
  • The revised form and manual include changes signed into law by Governor Cuomo in 2019. The text of that law can be found HERE
  • Changes to the form and manual also reflect the recently adopted 2020 New York State Uniform Fire Prevention and Building Code and the State Energy Conservation Construction Code which became effective May 12, 2020. 
  • Beginning June 9th, the reporting form in the fire safety portal requests additional information be reported for fire drills and distribution of guidance info to staff.  These are not new requirements.  They have been in place and part of the State Education Law and the New York State Fire Code for several years but were not previously reported on the form. The revised form will assist school districts in meeting these requirements.
  • If a district is working in the Facilities Planning Fire-Safety Portal on June 9, 2020 during the deployment, they will lose the current session and will begin that report again. If a report has been saved to be continued later, they will log into the portal and find the saved report and it will include the new questions which will need to be completed.
  • The revised manual includes updated schedule information and current code references
  • If you have any questions, or encounter any difficulties, please send an email to firesafety@nysed.gov

USE OF PLASTIC SNEEZE GUARDS (UPDATED 05-29-2020)

Please find guidance addressing the use of plexiglass plastic Sneeze Guards in schools. The Office of Facilities Planning has found that plexiglass does not meet NYSED or Code standards with respect to fire resistance. Please review the guidance and advise district staff that the use of plexiglass in schools is prohibited. An alternate plastic known as polycarbonate may be used when the manufacturer of the product provides test data showing compliance. Plastic Glazing for Sneeze Guards

 

PLEASE SEE BELOW CHANGE IN FACILITIES PLANNING BUSINESS PROCESSES UNTIL FURTHER NOTICE (UPDATED 06-03-2020):

  • ELECTRONIC PROJECT REVIEW (05-04-2020)
    • Starting March 19th, 2020 the Office of Facilities Planning will allow PDFs of SED paperwork (maximum 8-1/2x11 size) for final project submissions to be uploaded to the Dataflow Laserfiche electronic review system together with the drawings and specifications.
      • Please scan all SED paperwork as double-sided.  For a submission that includes multiple project numbers submitted as a single package, please create a separate PDF for each individual project number that contains the SED paperwork for that project.  Paperwork should be scanned and submitted in the order listed on the SED FP-CL Form for each project number.
    • Please send an email to emscfp@nysed.gov with the subject “SED Project #XX-XX-XX-XX-X-XXX-XXX Ready for Prescreening” (Please use full 15-digit SED Project Number).  The body of the email message should include all SED project numbers associated with the submission.  All SED project numbers are required so that we can pull the appropriate project folders for the paperwork.  We will download the SED final submission paperwork from the electronic system and perform prescreening of the project in accordance with current procedures.
    • Beginning on May 12, 2020, project submissions received by the Office of Facilities Planning must comply with the 2020 New York State Uniform Fire Prevention and Building Code and the State Energy Conservation Construction Code.  There will be no transition period.
  • FINAL PROJECT REVIEW SUBMISSIONS - PAPER FORMAT (06-03-2020)
    • We will now accept Paper format Final Project Submissions.
    • Beginning on May 12, 2020, project submissions received (postmarked) by the Office of Facilities Planning must comply with the 2020 New York State Uniform Fire Prevention and Building Code and the State Energy Conservation Construction Code.  There will be no transition period.
  • FINAL PROJECT REVIEW SUBMISSIONS - THIRD PARTY REVIEWS (updated 06-25-2020)
    • Beginning July 6th, requests for Third-Party Review of paper project submissions may resume.
    • Requests for Third-Party Review of electronic (Laserfiche) project submissions will continue to be accepted.
    • All Third-Party Reviews will continue to be processed as expeditiously as possible.
    • If you have questions, please send an email to thirdpartyreview@nysed.gov.
  • PRELIMINARY SUBMISSIONS (06-03-20)
    • Preliminary Submissions will now be accepted, hard copy only please.
  • CHANGE ORDERS (06-03-20)
    • Change Orders/Contingency Allowance Authorizations will now be accepted in hard copy.
  • FIRE SAFETY (06-03-20)
    • The Office of Facilities Planning will allow PDFs of the Fire Safety Report (FSR) and Certificate of Substantial Completion (CSC) (maximum 8-1/2x11 size) to be submitted for occupancy of new buildings and additions to existing buildings.  Please send PDFs of both forms to firesafety@nysed.gov
  • CERTIFICATE OF SUBSTANTIAL COMPLETION (06-03-20)
    • Certificates of Substantial Completion for reconstruction projects will now be accepted in hard copy or in the electronic (pdf) format.
    • Please send an email to emscfp@nysed.gov with the subject “Certificate of Substantial Completion for SED Project #XX-XX-XX-XX-X-XXX-XXX” (Please use full 15-digit SED Project Number)
    • Attach a fully completed PDF copy of the SED Certification of Substantial Completion Form to the email.

SED PROJECT MANAGER LIST UPDATED

  • Please see this web page for an updated of SED project manager assignments by school district. Please use this list to find the SED project manager for your school district. (04/21/20)

BUILDING CONDITION SURVEY AND VISUAL INSPECTION

  • Please see this web page for Building Condition Survey and Visual Inspection information. (03/05/20)

2020 LEAD TESTING IN SCHOOL DRINKING WATER

  • Please see this web page for updated information.

THIRD-PARTY VENDOR REVIEW OF PROJECT SUBMISSIONS

  • The Office of Facilities Planning in conjunction with CiTi BOCES (the Center for Instruction, Technology and Innovation/Oswego BOCES) is pleased to continue to be able to offer the option of outsourcing of eligible capital project submissions to Third-Party Vendors through 2019.
  • Districts will continue to choose whether their projects will receive review by NYSED staff, or whether they wish to have their projects reviewed for an additional fee by Third-Party Vendors retained by CiTi BOCES.
  • Certain Energy Performance Contract (EPC) projects are now eligible for third-party review; these require a third party certification of the financial information.
  • More information about the third-party project review process and how to request a third-party review for your project submission.

Please view our news page for additional news items...

 

Our mission is to ensure safe, healthy, comfortable, and acceptable educational facilities which promote effective and efficient learning for all New York students regardless of where they live.

We will accomplish our mission by establishing clear expectations and standards for school facilities. We will work with parents, teachers, administrators, designers, facility directors, contractors and the community to set in motion mechanisms for school improvement statewide.

Last Updated: June 25, 2020