August, that wonderful time of the year when all school districts want and need to take occupancy of that beautifully renovated or newly constructed building and addition. Before this happens the Certificate of Substantial Completion form (CSC) must be sent in to Facilities Planning in order for us to send the district their Certificate of Occupancy (CO).
This form should be submitted to Facilities Planning as soon as the new building or addition, or part of a new building, is "substantially complete" and occupancy is desired. The CSC form must be submitted with a completed Public School Fire Safety Report having no non-conformities before a CO will be issued by Facilities Planning. In order to insure the processing of your CO, please staple the Fire Safety Report to the CSC. The CSC form may be submitted for all or part of a building that is "substantially complete" when it meets all required regulations, fire, and building codes. If the form is submitted for occupying part of a building, those portions of the building that are not substantially complete must be clearly indicated on the form. The form should not be submitted if there are outstanding change orders, punch list items, or litigation issues that need to be finished before the building will fully comply with regulations, fire or building codes necessary for occupancy.
The Certification of Substantial Completion form is available in a printable PDF format on our web site at: http://www.p12.nysed.gov/facplan/forms/FP-CSC.97.PDF, or in Excel format on our Forms and Checklists page as "Certificate of Substantial Completion 5/6/03 in Excel Format" at: http://www.p12.nysed.gov/facplan/SubInfo.htm.
For additional information you can also consult our Certificate of Occupancy Guide at:
If you have any additional questions on filing the form, please contact Dave
Clapp at (518) 474-3906 or e-mail him at firstname.lastname@example.org.
Please send the form to the attention of Dave Clapp.
Electric Folding Partitions:
June 1st is past and the new school year is about to begin. We are still receiving many applications for installation of the safety equipment for electrically operated partitions and curtains required by the Commissioner's Regulation 155.25. And if you have a waiver, please think again. The waivers expired June 1, 2003.
Please donít panic if you havenít received your approval
or your installation is not completed. The solution is very simple. If the
proper safety devices have not been installed on your partition you are simply
not allowed to use it. To be entirely legal the door must be rendered
inoperative until the proper safety devices are installed. We ask for your own
safety and liability that you carefully adhere to these requirements. The
regulation is posted on our web site. http://www.p12.nysed.gov/facplan/Laws&Regs/155.25_TERMS_elec_partitions_062702.html
Speeding Up the Review Process/Reduce the Backlog:
Facilities Planning is looking for suggestions from school districts and A/E firms to help us speed up the review process and reduce the backlog. One such suggestion is to extend our review of simple single trade projects to all projects that effect building infrastructure. This would not include projects for reconstruction, additions or new buildings. If you have suggestions that would help reduce the backlog please send them to Carl Thurnau at email@example.com.
We have advocated that if documents are completed and reviewed before they are sent in to Facilities Planning that it would be the quickest way to speed up reviews. We canít express the importance of this strongly enough. We have been asked to review that issue much closer by firms who send in well-prepared documents on a regular basis. It has been suggested to post these firms on the web site or give them preferential or earlier reviews.
Youíve seen two of the suggestions we have so far. Do you
have one? Or do you want to suggest what should not be changed?
Site Design Ė the Fire Code of New York State:
Designs must incorporate the requirements of the Fire Code of New York State. These features are in addition to the requirements of the Building Code of New York State. Please take a quick look at your work and check to be sure that these three requirements have been applied to all additions and new buildings. So far there are many instances where they are being overlooked.
These are quite specific and somewhat different than what we are used to providing. If you have an addition or new building under design please do not forget to incorporate these requirements. If the project is here for review, it may be helpful and speed up the process if you send the addendum before we review the project.
An Index of our Newsletters is available on our web site athttp://www.p12.nysed.gov/facplan/NewsLetters.htm.
If you would like to have this Newsletter sent directly to you by e-mail, please send your e-mail address to Joe Levy at
Please continue to send in your comments and requests. If you have a subject you would like addressed, feedback on the material you read, input or general comments we are happy to hear from you.