Facilities Planning

Forms and Checklists

STATE SMART GROWTH PUBLIC INFRASTRUCTURE IMPACT STATEMENT - New requirement for ALL capital construction projects.  Find the form in our final submission forms workbook or here.  (05/3/11)

New SHPO rules for reconstruction projects, see section on final plans submissons, below. (11/4/10)


Special note for ARRA-funded projects: There is an audit finding relative to the buy american clause when dealing with ARRA funding.  We must ensure that if a district capital project is being partially or totally funded with ARRA funds, that the buy american provisions are included in the specifications prior to approval. (10/29/10)


A couple of notes on paperwork for project submissions: when submitting a project for submission, please take special care to make sure that all forms are properly collated and that multi-page forms are stapled together.  We've noticed a large number of submissions with a stack of loose papers clipped together.  Staff here must then collate and staple the forms, a daunting task with large submissions.  And, PLEASE:

FAX OR MAIL - NOT Both - can result in multiple entries!

ONE COPY PER SUBMISSION: we need only one copy of the plans, specs and forms with Final Submissions!

PROJECT START-UP AND PRELIMINARY PLANNING

APPROVAL OF PRELIMINARY PLANS

APPROVAL OF FINAL PLANS AND SPECIFICATIONS

BIDDING / BUILDING PERMITS / CONSTRUCTION PHASE

FUNDING / AID

  • For projects approved 7/1/11 or later, the following form may be used to request that building aid begin in advance of district submission of the Final Certificate of Substantial Completion (CSC) and/or Final Building Project Report (FCR), but at no time prior to 18 months after a Commissioner's approval date of July 1, 2011 or submission of an SA-139, whichever is later. (06/06/13)
  • Application for Apportionment
  • Final Building Project Report Excel Image Icon (921KB) 09/17/13
  • FP-FI (2012 version) Excel Image Icon (72KB) 01/31/12
  • Extraordinary School Capital Needs Program Aid - NOTE: MMRA has been rolled into Flex Aid for '05-'06, hence no form available this year.  2/8/06
  • Security Camera Aid Claim Form - PLEASE USE SAMS SYSTEM FOR CLAIMS - 9/22/09
  • New State Aid Form for Metal Detectors
  • Reorganization list by district 9/23/09


OPERATIONS AND MAINTENANCE

INSPECTIONS / SURVEYS

FIRE SAFETY, ANNUAL FIRE INSPECTIONS AND CERTIFICATES OF OCCUPANCY

 

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Last Updated: August 13, 2014