Coordinated School Health / Health Education Grant
Application Guidance
Program Purpose
The purpose of this grant is to support school district capacity for coordination of school health at the district and individual school level, to provide start-up money for the improvement of prioritized school health policies and programs and to improve health education outcomes with respect to physical activity and nutrition, HIV prevention, and other related health instruction areas, targeted toward populations at greatest risk for health disparity.
Project Period
September 1, 2009 through February 28, 2010. Final expenditure reports (FS-10-Fs) must be in by March 31, 2010.
Allocations
New York City Schools $ 315,000.00
Rochester City School District $ 10,500.00
Buffalo Public Schools $ 12,250.00
Yonkers Public Schools $ 6,300.00
Syracuse City School District $ 5,600.00
Allowable Expenditures
Proposed expenditures must be submitted on the FS-10 form available at http://www.oms.nysed.gov/cafe/forms/ Funds may be used for any one or combination of the following:
- District and school level health program/policy/practice assessment and action plan, from a broadly representative district-level school health counsel using a validated school health assessment tool such as the School Health Index, Healthy School Report Card or similar assessment tool.
- Evidence-based program and/or curriculum materials or supplementary materials that are the direct result of district level or school level needs assessment data.
- Professional development for certified health and physical education teachers or elementary teachers who teach health, related to locally collected or statewide School Health Profiles Data.
- Professional development for certified health teachers or elementary teachers who teach HIV/AIDS related to the following topics:
- Teaching HIV prevention to students with physical, medical, or cognitive disabilities.
- Teaching HIV prevention to students of various cultural backgrounds.
- Using interactive teaching methods for HIV prevention education, such as role plays or cooperative group activities.
- Teaching essential skills for health behavior change related to HIV prevention and guiding student practice of these skills.
- Teaching about health-promoting social norms and beliefs related to HIV prevention.
- Providing curricula or supplementary materials that include pictures, information, and learning experiences that meet the needs and reflect the life experiences of ethnic/racial minorities at high risk for HIV, STD, or pregnancy (e.g., black, Hispanic, or American Indian youth).
- Providing curricula or supplementary materials in the primary languages of the youth and families.
- The dissemination and provision of health information to parents and families designed to increase knowledge of: physical activity, tobacco-use prevention, nutrition and healthy eating, HIV/AIDS prevention, social and emotional development and learning, other health-related areas.
- The creation and adoption and implementation of district policy or policies, through a broadly representative district level group, including parents, school board members, appropriate school personnel, and community representatives, and representatives from faith-based organizations that are related to:
- Attendance of students with HIV infection.
- Procedures to protect HIV-infected students and staff from discrimination.
- Maintaining confidentiality of HIV-infected students and staff.
- The creation, adoption and implementation of district tobacco use policy or procedures through a broadly representative district level group, including parents, school board members, appropriate school personnel, and community representatives, and representatives from faith-based organizations that specifically address:
- Provision of visible sinage
- Communication of policy to students, staff, and visitors
- Designation of an individual responsible for enforcement
- A process for addressing violations
- Remedial rather than punitive sanctions or violations
- Consequences tailored to the severity and frequency of the violation
- Communication of student violations to parents and families
Review and Rating of Applications
The proposal narrative will be reviewed and rated “acceptable” or “not acceptable”. Each budget will be reviewed and adjusted to remove all inappropriate and unallowable items. Applicants that receive an acceptable rating on four out of the five sections of the proposal narrative will be awarded a grant in the amount not to exceed the total allocation identified for each designated district.
Required Reports
Successful applicants will submit one final report, on a form provided by NYSED that will provide information regarding the implementation and impact of the activities.
Entities’ Responsibility
Projects must operate under the jurisdiction of the local board of education or other appropriate governing body and are subject to at least the same degree of accountability as all other expenditures of the local agency. The local board of education or other appropriate governing body is responsible for the proper disbursement of, and accounting for, project funds. Written agency policy concerning wages, mileage and travel allowances, overtime compensation, or fringe benefits, as well as State rules pertaining to competitive bidding, safety regulations, and inventory control must be followed. Supporting or source documents are required for all grant related transactions entered into the local agency's recordkeeping system. Source documents that authorize the disbursement of grant funds consist of purchase orders, contracts, time & effort records, delivery receipts, vendor invoices, travel documentation and payment documents, including check stubs. Supporting documentation for grants and grant contracts must be kept for at least six years after the last payment was made unless otherwise specified by program requirements. Additionally, audit or litigation will "freeze the clock" for records retention purposes until the issue is resolved. All records and documentation must be available for inspection by State Education Department officials or its representatives.
For additional information about grants, please refer to the Fiscal Guidelines for Federal and State Aided Grants.
Number of Copies and Due Date:
Submit one original and three copies postmarked by August 31, 2009 to:
New York State Education Department
Office of Student Support Services
Room 318M EB
Albany, NY 12234
APPLICATION FORM
(124KB)