P-12

Prekindergarten through Grade 12 Education

2009-2012 NCLB Title II Part D - Enhancing Education through Technology

Program Purpose/Goal

The primary purpose of the program is to improve students’ academic performance in the core subject areas of English language arts, mathematics, science and technology literacy through effective use of technology in the process of teaching and learning.  SED, in consultation with the field experts and practitioners, has identified the following three theme-oriented categories of education technology programs that along with adoption of evidence-based model program(s) or effective strategies must be the focus of applications.   The three categories, including suggested sub-themes, are listed below:

  1. Leadership and System Change through Technology Innovation;
    1. Educational Leadership in Technology Infusion
    2. System Change of Teaching and Learning through Technology
    3. Innovative Approach to Technology Literacy and 21st Century Skills Acquisition and Assessment
  1. Technology Infusion into Instruction through Professional Development;
    1. Embedded and Personalized Professional Development on Technology Infusion
    2. Pairing and Mentoring Professional Development on Technology Infusion
    3. Expanding Professional Development Opportunities through Online Technology
  2. Data-driven Differentiated Instruction and Learning;
    1. Data-driven Personalized Instruction
    2. Formative Assessment and Adaptive Learning
    3. Performance-based and Innovative Assessment

An application for funding must clearly focus on one of the three themes and must indicate the focus on the cover page of the application.

Promising practices in the use of education technology and development of quality digital tools and content supported by this grant program will remain as public property and may be incorporated and shared widely through the New York State Virtual Learning System (NYSVLS).

Eligible Applicants

As defined in the NCLB Legislation, Sections 2403 and 2404, eligible applicants for Title II Part D must be either a “high-need local educational agency” or an “eligible local partnership”.

A “high-need local educational agency” is a local educational agency that:

  • Has at least 20% or 2,000 students from families with incomes below the poverty line; and
  • Operates one or more schools identified as in need of improvement or corrective action under section 1116 of NCLB; or
  • Has a substantial need for assistance in acquiring and using technology. 

Go to Attachment 1 for a list of all public school districts and charter schools with the percentage and number of children from families with incomes below the poverty line.  The list also indicates which LEAs have school(s) in need of improvement (SINI) and which LEAs have a substantial need for assistance in acquiring and using technology.

An “eligible local partnership” is a partnership that includes at least one high-need local educational agency and at least one:

  • local educational agency that can demonstrate that teachers in schools served by the agency are effectively integrating technology and proven teaching practices into instruction, based on a review of relevant research, and that the integration results in improvement in classroom instruction in the core academic subjects and the preparation of students to meet challenging State academic content student academic achievement standards; 
  • institution of higher education that is in full compliance with the reporting requirements of section 207(f) of the Higher Education Act of 1965 and that has not been identified by the State as low-performing under section 208 of such Act;
  • for-profit business or organization that develops, designs, manufactures, or produces technology products or services, or has substantial expertise in the application of technology in instruction; or
  • public or private, nonprofit organization with demonstrated expertise in the application of education technology in instruction; and/or
  • other local educational agencies, educational service agencies, libraries, or other educational entities appropriate to provide local programs.

Applications from consortium/partnership including multiple LEAs are strongly encouraged, to pool and share resources, experiences and expertise. Applications from consortium’partnerships will be given 10 extra preference points.

Partnership applications must focus on addressing the needs of the school buildings and districts identified as in need of improvement within the partnership.  A local education agency must be the fiscal agent of a partnership/consortium application. After consulting with the United States Department of Education, NYSED has determined that boards of cooperative educational services (BOCES) are local educational agencies for purposes of Title II Part D, though they do not qualify as “high-need local educational agencies.”  Accordingly, a BOCES may serve as a fiscal agent of an eligible local partnership under section 2412(c) of the NCLB.

Participation of Non-Public School Students and Teachers

Applicants must:

  • Engage in timely and meaningful consultation with appropriate private school(s) at the beginning of application development and
  • Continue consultation throughout the implementation of program activities after a grant is awarded.

Such consultation should first determine whether the private school(s) within the area(s) served by the applicant wish to participate in the program.   Applicants must provide documentation pertaining to this consultation requirement on the Documentation of Private School Consultation Form.   This form must include the signature of the appropriate private school official(s).  Also indicate on this form if no private schools are located within the areas served by the applicant.  Proposals will be considered incomplete and will not be reviewed if such documentation is not provided.

The applicant must provide, on an equitable basis, special educational services or other benefits that address the needs of children, teachers, and other educational personnel in private schools within the areas served by the applicant.  Expenditures for educational services for private school participants should be proportional to the expenditures for public school participants. 

Program Requirements

In order to be considered for funding, applications must meet the following requirements:  

  • Each applicant must clearly focus on one of the three theme-oriented program areas.
  • The proposed program must be of “sufficient scope and quality”, include specific research- or evidence-based model program(s) or practices for adoption or replication, and delineate strategies, processes and accountability measures aligned to the articulated needs and goals of the proposed program.
  • Each applicant must demonstrate active engagement with curriculum and instructional leaders in participating LEAs in determining educational and technological needs to ensure that the proposed program focuses on effective instruction and student learning through technology integration.
  • Each applicant must conduct consultation with principal(s) or their designee(s) of private schools within the region during the development of their competitive grant proposal.  This consultation must occur prior to making any decisions that will impact the participation of the private schools. 
  • While a grant award may be made to a partnership, the focus of the grant must be on addressing the identified needs of those schools and districts in need of improvement (SINI, SRAP, DINI or SURR) within in the consortium.
  • Each grantee must use at least 40 percent (40%) of its funds to provide ongoing, sustained and high-quality professional development for curriculum and instructional leaders,  including school administrators and classroom teachers, following the theme of the proposed program for effective technology integration for teaching and learning.
  • Each grantee must allocate 10 percent (10%) of the funds for program evaluation.  Five percent (5%) will be devoted to an external evaluation with a clear plan and outcome measures, benchmarks, and timelines to assess the effectiveness of project strategies and activities in achieving the goals and objectives.  The other five percent (5%) will be devoted to a formal assessment and report of the technology literacy and skills of the 8th grade students enrolled in the participating schools.
  • Each grantee must not spend more than forty percent (40%) of its funds for computing hardware or other equipment and not more than 10 percent (10%) on program administration. 
  • Each grantee must ensure that necessary educational content and resources in the specified core subjects to be developed, subscribed or acquired with the support of the grant funds for instructional delivery or professional development be aligned to current New York State Learning Standards and keyed to specific Performance Indicators.
  • Digital content and resources developed and/or acquired with the project funding should remain as public property and may be incorporated and shared widely through NYS Virtual Learning System (if applicable and desirable).
  • With two months of its grant award, each grantee must develop and maintain a website devoted to its EETT program to disseminate information on its project theme focus, objectives, strategies, progress, and resources.  The website must include a disclaimer statement that it is supported by an NCLB Title II, Part D Enhancing Education Through Technology (EETT) competitive grant awarded by NYSED.   

Consortium/Partnership Applicant(s)

Applicant information for all partnering agencies must be provided.  Please complete the Participating School List for all participating LEAs and the Other Participating Partners List for all other participating agencies.

Budget Category and Narrative Forms and Budget Summary Form

The applicant must complete the Budget Category and Narrative Forms for each category of expenditures and the FS-20 Budget Summary Form for the first year of the grant.  The narrative forms must explain the relationship between the proposed expenditures and project activities and goals.  The totals from each of the Budget Category and Narrative Forms must correspond to amounts shown on the FS-20 Budget Summary Form. 

In addition, the Budget Allocation Matrix Form must be completed for the first year of the grant to demonstrate compliance of the proposed budget plan with the program guidelines.

The FS-20 Budget Summary Form and information about the categories of expenditures, general information on allowable costs and applicable federal costs principles and administrative regulations are available in the Fiscal Guidelines for Federal and State Aided Grants (http://www.oms.nysed.gov/cafe/guidelines.html)

Grant Award Period and Grant Amounts

The grant award period will span three years beginning on July 1, 2009 and ending June 30, 2012.  Applicants must submit a budget narrative and budget summary form for the first year only.  The budget narrative and budget summary form will be reviewed and scored.  Only project activities which are consistent with the purposes and goals outlined for the EETT grant program will be funded (http://www.ed.gov/policy/elsec/leg/esea02/pg34.html).  Any inappropriate and/or unallowable items will be eliminated.

Grants will be made for the first program year and continued for the subsequent years contingent upon satisfactory performance in the previous year and continued availability of funds.

Applicants may apply for funds based on the number of students in poverty (as listed on Attachment 1) according to the chart below:

Number of Students |  Grant Award Range |    Age 5-17 in Poverty (for 12 months)

 750 to 1,999                up to $150,000          2,000 to 5,999 up to $300,000            

6,000 to 8,000               up to $500,000         8,000 and above up to $700,000

Review and Rating of Applications

Only complete applications received by the due date will be reviewed. The Proposal Narrative, exclusive of the budget narrative, must not exceed 20 pages, with a font size of 12, single-spaced, and with one-inch margins.  Any pages that exceed the limit will not be reviewed.

Each accepted application will be reviewed and rated by two reviewers according to the points indicated in the Proposal Narrative.  Scores from each reviewer will be added to compute the final average score.  A third review will be performed if there is a difference of at least 20 points between the two scores.  In these instances, the two closest scores in numeric value will be added to compute the final average score.  An application must receive a final average score of 65 to be considered for funding (before the 10 preference points for partnership application are added).

Budgets will be reviewed and rated on their appropriateness and/or cost-effectiveness.  SED will eliminate any items in the budget that are unallowable or inappropriate (i.e. minor remodeling or office furniture, etc). 

In the event of a tie score, the applicant with the higher score of the combined scores on item #2 Need for Project and #8 Scope and Significance in the Proposal Narrative will be ranked higher.  Applications will be ranked according to the final average score plus the 10 extra preference points from highest to lowest in one of the following four regional groups.  Applications from partnerships will be placed at the discretion of the SED in the group that most accurately represents the majority of its members. 

Funds will be allocated to each of the following regional groups based on its relative share of the number of children ages 5–17 in poverty within local educational agencies (using Census data provided by the U.S. Department of Education, listed on Attachment 1).   

  1. New York City   (65% share)
  2. Rest of State, including rural school districts and the Big Four school districts (Buffalo, Rochester, Syracuse, and Yonkers)   (35% share)

Awards will be made within each group in rank order of score until funds are insufficient to fund the next ranking applicant in full.  Remaining funds will be offered to that applicant to run a smaller program.  If there are any remaining funds in a particular group after funding all successful applications, the remaining funds will be proportionally redistributed to the other regional group.

The New York State Education Department reserves the right to reject all proposals received or cancel this grant opportunity.

Grantees’ Responsibility

Projects must operate under the jurisdiction of the local board of education of the lead LEA which serves as the fiscal agent for the grant or other appropriate governing body and are subject to at least the same degree of accountability as all other expenditures of the local agency. The local board of education or other appropriate governing body is responsible for the proper disbursement of, and accounting for, project funds. Written agency policy concerning wages, mileage and travel allowances, overtime compensation and fringe benefits, as well as State rules pertaining to competitive bidding, safety regulations, and inventory control must be followed. Supporting or source documents are required for all grant related transactions entered into the local agency's recordkeeping system. Source documents that authorize the disbursement of grant funds consist of purchase orders, contracts, time & effort records, delivery receipts, vendor invoices, travel documentation and payment documents, including check stubs.

Supporting documentation for grants and grant contracts must be kept for at least six years after the last payment was made unless otherwise specified by program requirements.  Additionally, audit or litigation will "freeze the clock" for records retention purposes until the issue is resolved.  All records and documentation must be available for inspection by State Education Department officials or its representatives.

For additional information about grants, please refer to the Fiscal Guidelines for Federal and State Aided Grants at http://www.oms.nysed.gov/cafe/

Project Reports Requirement 

At the initial stage of the project, each funded project must collect baseline data following its theme focus and project design and complete a Project Operational Matrix Form to illustrate logical connections among project goals, objectives, strategies, activities and budget items.  The form will be provided to grantees when awards are made. 

Each funded project must submit a six-month progress report with program implementation information and specific data as requested by the USDOE and/or New York State Education Department. 

The end-of-year program evaluation report must be submitted to document progress made toward meeting the project goals and the program performance indicators and delineate success and impact of the project in promoting technology integration into teaching and learning as well as improving students’ academic performance in the core subject areas including technology literacy.  The specific report format will be provided to grantees to reflect federal and State reporting requirements.

NYSED Consortium Policy for State and Federal Discretionary Grant Programs:

Applicants/participants can form a partnership or consortium to apply for the grant.  In order to do so, the partnership or consortium must meet the following requirements:

  1. The partnership/consortium must designate one of the applicants/participants to serve as the applicant and fiscal agent for the grant.  The applicant agency must be an eligible grant recipient.  All other consortium members must be eligible grant participants, as defined by the program statute or regulation.
  2. In the event a grant is awarded to a partnership/consortium, the grant or grant contract will be prepared in the name of the applicant agency/fiscal agent, not the partnership/consortium, since the group may not be a legal entity.
  3. The applicant agency/fiscal agent must meet the following requirements:
    1. Must be an eligible grant recipient as defined by statute; 
    2. Must receive and administer the grant funds and submit the required reports to account for the use of grant funds;
    3. Must require consortium partners to sign an agreement with the fiscal agent that specifically outlines all services each partner agrees to provide.
    4. Must be an active member of the partnership/consortium, except where SUNY or CUNY Research Foundations are the fiscal agent.
    5. Cannot act as a flow-through for grant funds to pass to other recipients.  NYSED may establish a minimum level of direct service to be provided by the fiscal agent.
    6. Is PROHIBITED from sub-granting funds to other recipients.  The fiscal agent is permitted to contract for services with other consortium partners or consultants to provide services that the fiscal agent cannot provide itself.
    7. Must be responsible for the performance of any services provided by the partners, consultants, or other organizations and must coordinate how each plan to participate. 

    APPLICATION FORM (in Word)

 

Last Updated: May 14, 2009