P-12

Prekindergarten through Grade 12 Education

Joint Intervention Team (JIT) Review

A school identified for Restructuring in the Focused and Comprehensive categories is assigned a JIT by the Commissioner to assist in the planning and restructuring requirement.  The JIT is composed of an Outside Educational Expert (OEE) with proven experience in school turnaround, a State Education Department (SED) representative, and a district representative.  All members of the JIT have expertise and/or certification in such areas as: school organization, leadership, curriculum content, assessment, instruction, special education, English as a second language and/or cultural relevancy. The OEE is jointly agreed upon by the SED and the district to lead the JIT.

The responsibilities of the JIT are  to conduct a review of the school to guide the school’s planning and restructuring initiatives; gather information about the district and school by reviewing school documents; conduct structured walkthroughs, classroom observations; attend scheduled meetings (grade level, curriculum, special education, guidance, administrative) and conduct interviews/focused meetings with administrators, teachers, parents, students and other staff.

Role and Responsibilities of the Outside Educational Expert (OEE)

The Outside Educational Expert will:

  • lead the team in a 2-3 day review of the school. The review will include an assessment of the following indicators:
    1. Collection, Analysis and Utilization of Data;
    2. Teaching and Learning;
    3. School Leadership;
    4. Infrastructure for Student Success;
    5. Professional Development; and
    6. District Support;
  • meet with the members of the JIT to develop a review schedule, discuss logistics and share information about the school and district;
  • familiarize the JIT members with the indicators that will be used to assess the school and discuss how they will use them to review the school;
  • contact the principal of the school to ensure that the arrangements are made for the following activities to occur during the review:
    • meeting with principal to provide an overview/information on the school;
    • interviews with teachers, parents and staff; and
    • classroom visits;
  • assign the JIT members to conduct classroom visits and interviews, examine school documents and observe the school community;
  • conduct brief daily meetings with the principal to maintain communication about issues that may arise during the review;
  • bring the JIT to consensus on the findings/recommendations and develop a draft report focusing on the accountability measure(s) and subgroup(s) for which the school was identified. The final recommendation(s) may include:
    • continuing the implementation of the current Restructuring Plan;
    • continuing the implementation of the current Restructuring Plan with modifications recommended during the JIT review;
    • developing and implementing a new Restructuring Plan that includes significant changes in staff, organization and/or configuration to address issues that continue to negatively impact student academic performance in identified areas; OR
    • phasing-out/ closing the school.
  • submit the final report to SED within two weeks of the review.

Selection of an Outside Educational Expert (OEE)

The district will identify the Outside Educational Expert (OEE), in collaboration with NYSED, to participate in the JIT for the on-site assessment of the school according to established NYSED protocols. In selecting the OEE, the district should use its own procurement procedures. The OEE who leads the JIT should have experience in several of the following areas:

  • school organization and leadership as a former school Superintendent and/or Principal;
  • curriculum content and standards alignment, assessment and instruction;
  • specialized intervention strategies, including serving students with disabilities and/or English language learners;
  • smaller learning communities and grade reconfiguration;
  • zoning or enrollment changes;
  • expanded options for over-age/under- credited students;
  • innovative use of facilities;
  • phasing-out/closing schools and developing new schools; and/or
  • any other effective school improvement strategies.

The district is required to complete the OEE Candidate Form below and submit it to SED with the grant application.

Joint Intervention Team Report

The JIT review results in a Joint Intervention Team report with recommendations based on their observations, targeting the accountability measure(s) and student groups identified. The district and/or Commissioner approve the plan. The district is responsible for identifying and providing the supports required to implement the final recommendation(s) in the JIT report which may include:

  • continuing the implementation of the current Restructuring Plan;
  • continuing the implementation of the current Restructuring Plan with modifications recommended during the JIT review;
  • developing and implementing a new Restructuring Plan that includes significant changes in staff, organization and/or configuration to address issues that continue to negatively impact student academic performance in identified areas; OR
  • phasing-out/ closing the school.

Allowable Expenditures

Title I School Improvement Grant funds must be used to support activities involved in planning and conducting the Joint Intervention Team Reviews and for follow-up and implementation activities after the reviews have been completed. In addition, the district is required to use any future School Improvement funding, which they may receive in school year 2011-12, to implement the recommendations contained in the JIT report generated during the 2010-11 school year.

Allowable expenditures may include:

  • planning activities to implement the on-site JIT reviews, such as, orientation for schools to be reviewed to discuss protocols, review expectations and results of the review;
  • costs related to conducting the on-site JIT review, such as costs for members of the JIT (including the Expert Lead Reviewer and any other required reviewer) and report writing;
  • costs related to the development/ modification of the Restructuring Plan according to the recommendations of the JIT following the review, e.g. per session costs; /consultants;
  • costs related to planning meetings to reorganize/ reconfigure/ close schools, such as per session costs for staff and/or consultants;
  • costs related to activities to the implementation of the JIT review recommendations;
  • costs related to OEE follow up activities after completion of JIT review including:
    • working in a maximum three school buildings to build school leadership;
    • working with the district administration and Boards of Education to review data, analyze school structures; plan for improvement; assist in targeting district priorities; and ensure increased student performance across the district;
    • developing a plan for the school within the first two months of their assignment and submit to SED and the district;
    • working collaboratively with the district and other support providers;
    • participating in ongoing professional development as directed by SED; and
    • overseeing the development of a closure/phase out plan for the school as well as the plan for replacing the school with a new learning environment.
  • costs related to development of school capacity to implement the Restructuring Plan, such as:
    • development of a teacher evaluation system that includes student growth as a significant factor;
    • development of a data system and/or Inquiry Teams to promote the continuous use of data in the classroom;
    • evaluation of the curriculum to determine alignment with New York State and Common Core standards;
    • implementation of job-imbedded professional development related to the needs identified by the JIT; and
    • development of an extended day or year program in collaboration with community-based partners.
Last Updated: November 19, 2010