P-12

Prekindergarten through Grade 12 Education

Questions and Answers

2010 – 2013 McKinney-Vento Education of Homeless Children and Youth

Note: The BEDS data for 2008-09 has been updated since this RFP was posted on July 8, 2010. The new updated posting includes verified data as of August, 2010. It is located at: http://www.nysteachs.org/info-topic/statistics.html external link icon

  1. How is a consortium defined? Does that have to be through BOCES or could I apply as partner with another LEA and the 2 of us count as a consortium (as long as we have combined 100 kids)?

    A: A consortium is two or more LEAs that together reported at least 100 students as homeless to Basic Education Data System (BEDS) data during the 2008-09 school year. LEAs include BOCES, Public School Districts and Charter Schools. Therefore a consortium can be two or more public school districts or charter schools applying together or with a BOCES. For additional information about NYSED’s consortium policy, see NYSED Consortium Policy for State and Federal Discretionary Grant Programs in the application.

  2. I have a question about the budget for 1/11- 6/11. Do I work up a budget for $50,000 for this 6 month period?

    A: If your application is identifying the number of homeless students as100-500, you should prepare a budget (FS-10) of up to $50,000 for the ½ year period from January 1, 2011 to June 30, 2011.

  3. Is there a chart that elucidates the amount of funding LEA’s will be able to apply for?

    A: Yes, it is under Project Period and Funding in the application.

  4. We had 117 homeless students in 2009-2010, but only 80 students in 2008-2009. Are we still eligible for a grant or do we have to form a consortium with another district who would bring us over 100?

    A: You would need to form a consortium to get the required 100 students. Only an LEA or a consortium of LEAs that reported at least 100 students as homeless to Basic Education Data System (BEDS) data during the 2008-09 school year are eligible to apply for a grant. The BEDS data for School Year 2008-9 for Public School Districts and Charter Schools are available at: http://www.nysteachs.org/info-topic/statistics.html external link icon

  5. Can Church Groups or Non-Educational NonProfits Apply?

    A: No. Only an LEA or a consortium of LEAs that reported at least 100 students as homeless to Basic Education Data System (BEDS) data during the 2008-09 school year are eligible to apply for a grant. LEAs include BOCES, Public School Districts and Charter Schools.

  6. Is the grant supposed to be single or double spaced?

    A: The Proposal Narrative and the Budget Category and Narrative Forms must be typed in 12 point font. It should be single-spaced, but the RFP does not state it.

  7. For the 2010-2013 McKinney-Vento Education of Homeless Children and Youth program, can LEA’s charge for indirect costs related to administering these funds?

    A: Yes.

  8. The instructions state “the Proposal narrative must be no longer than 12 pages – this page limit does not include the Chart of Activities…” this is very clear. However in the body of the RFP, under Proposal Narrative (50 points), it states “using the Chart of Activities attachment, identify and describe the project activities…” Do we use the Chart in the Narrative, or not?

    A: Yes, you must complete the Chart of Activities. However, it is not included in the 12-page limit for the proposal narrative.

  9. Can we pay some homeless youth stipends for services rendered ie. web page design, task force participation, activity leadership...? They would be our official "consultants" on many issues related to servicing homeless youth and children.

    A: No, there is a State Constitutional prohibition against gifting of public funds, which precludes any awards/gifts/etc. given to students funded by public dollars (taxes, State/federal aid, etc.).

  10. Can you clarify what type of fieldtrips homeless students are allowed to attend during after school and summer programs?

    A: Contextualized, educationally-related activities are acceptable. The fieldtrips need to be related to the education of the students.

  11. Can you clarify what type of workshops for homeless parents are allowed besides workshops about the McKinney Vento law? For instance, parents and their children working in an educational project together, parenting skills, how to be more involved in the education of their children, etc.?

    A: Education and training programs for parents of homeless children and youth can include programs on the rights of homeless children, parenting skills, how to handle stress, violence prevention, etc.

  12. As the 2008-2009 Basic Education Data System data for my “X” BOCES is not listed on the NYSTEACHS website, I am unsure whether to apply based on the numbers I served in 2008-2009 or the county-wide numbers. I do advocate for all homeless students county-wide as my contact information is provided to all districts in “X” County and they often refer homeless students and/or families directly to me. Please advise as to which number is appropriate to use.

    A: A BOCES can apply only as part of a consortium with school districts that reported at least 100 students as homeless to Basic Education Data System (BEDS) data during the 2008-09 school year. Only the homeless students reported in the districts participating in the consortium count.

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Last Updated: August 18, 2010