Prekindergarten through Grade 12 Education

2011-2012 NYS Universal Prekindergarten Program

Application in Word Word document icon (208 KB)
Application in PDF PDF icon (82 KB)

Purpose of Program

The primary purpose of this program is to provide four-year-old students with an opportunity to access high-quality prekindergarten programs that will provide the foundation to help prepare them for future school success.

Eligible Applicants

Only districts that operated a UPK program during the 2010-2011 school year are eligible to receive funding for 2011-2012.

Allocations are determined by a state aid formula prescribed in legislation, using data supplied to SED by each district. Eligible districts and their allocations are listed on the Statewide Prekindergarten Programs website: http://www.p12.nysed.gov/upk/.

Two or more eligible districts may submit a joint application. Special instructions apply to joint applications.

Application Due Date

One original application and one original and two copies of the FS-20 budget must be postmarked by Friday, July 1, 2011 and submitted to:

New York State Education Department
Office of Grants Management
Room 674 EBA
Albany, NY 12234

Attn: Universal Prekindergarten Application


Questions regarding the UPK application may be directed to the Office of Early Learning by email at oel@mail.nysed.gov.

Date Posted

May 11, 2011

Universal Prekindergarten Information

  1. Section 3602-e of Education Law defines "eligible students" as resident children who are four years of age on or before December 1st of the year in which they are enrolled or who will otherwise be first eligible to enter public school kindergarten the following school year. Children who are eligible to enroll in kindergarten are not eligible for UPK.

  2. School districts must establish a process to select eligible students to receive UPK services. When there are more eligible applicants than can be served in a given school year the district must select students on a random basis.

  3. The applicant district must set aside a minimum of 10% of Universal Prekindergarten funds to be used for collaborating with eligible agencies to provide instruction in UPK classrooms. These agencies must be selected through a competitive process as outlined in Section 151-1.6 of the Regulations of the Commissioner. A variance from this collaboration requirement may be requested if the district can document that they were unable to collaborate due to circumstances outside the control of the district. Waivers will only be granted after careful review to ensure that the district has made extensive outreach to eligible agencies and has documented such outreach.

  4. UPK allocations are calculated to fund a specific number of students at a specific amount per student. To receive the full allocation, districts must serve the full number of students indicated. Districts must report the number of four-year-olds enrolled in State-funded prekindergarten (UPK) on the Fall 2011 Basic Education Data System (BEDS) form.

  5. There is a Maintenance of Effort (MOE) requirement for the UPK program. Section 3602-(e)(11) of Education Law provides that “where the district serves fewer children during the current year than in the base year, the school district shall have its apportionment reduced in an amount proportional to such deficiency”. This means that a district’s MOE for 2011-12 is the number of UPK students it reported on the Fall 2010 BEDS report. The district’s MOE is specified in Column K of the Allocations Chart.

    It should be noted that a few districts have amended the UPK student counts on their Fall 2010 BEDS report after the State Aid database used to calculate the 2011-12 Allocations chart was frozen. In those instances, the MOE displayed in Column K is the number of UPK students that the district originally reported. A district must serve the number of children specified in Column K of the Allocations Chart to ensure that its allocation is not reduced due to failure to meet the MOE.

Budget Summary Form (FS-20) -- The only information requested on the FS-20 budget summary is the grand total request, not subtotals by expense category. Please use the FS-20 form attached to the application and do not complete the blacked out sections.

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Last Updated: July 6, 2011