P-12

Prekindergarten through Grade 12 Education

2014-15 Title I School Improvement Section 1003(a)
Reward School Dissemination Grants


Grant Application Documents

Application in PDF PDF icon (468 KB) | Application in Word Word document icon (64 KB)
Attachment 1 - 2014-15 Reward School Dissemination Eligibility List PDF icon (188 KB)
Attachment 2 - 2014-15 Reward School Dissemination Potentially Eligibility List PDF icon (299 KB)

Purpose of Allocation

Section 1003(a) of the Elementary and Secondary Education Act (ESEA) requires that State Education Agencies allocate funds to Local Education Agencies (LEAs) to carry out the State's responsibilities under sections 1116 and 1117, including support for Reward Schools to disseminate best practices, mentor low performing schools, and refine and enhance the Reward School’s own best practices.

Eligibility

Only Title I Districts with Title I Schools identified as Reward Schools for student performance in both the 2010-11 and 2011-12 school years are eligible to apply for this grant.  Title I Districts must have submitted the 2013-14 Title I Supplement designating the Title I status for all schools.  Non-Title I Reward Schools and Charter Schools are not eligible for this grant.

See Attachment 1 for the list of Eligible Title I Reward Schools PDF icon (188 KB)

Some Title I Districts with Reward Schools that met the two year identification criteria did not correctly report the Title I school status in the 2013-14 Title I Supplement.  These schools are potentially eligible for this grant.  The districts must update their 2013-14 Title I Supplement reports online, and the Title I Office will review the data to determine the final eligibility for these schools. 

The Title I Supplement online form is found at (Please do not submit hard copies): http://www.p12.nysed.gov/accountability/consolidatedappupdate/1314/suppinstruct.html

See Attachment 2 for the list of Potentially Eligible Title I Reward Schools PDF icon (299 KB)

Funding

Each Title I Reward School District will receive an allocation of up to $75,000 per Title I Reward School to support required activities and enhance the school and district’s best practices.  A maximum of $50,000 may be used to enhance the school and district’s best practices, and the balance of the allocation must be used for required activities to disseminate best practices and mentor low performing schools. 

The initial application should only request funding for the required Self-Assessment and participation in the May 8-9, 2014 training detailed below.  After completing the May training, districts can request funding for the required dissemination activities and activities to enhance the school and district best practices by submitting a budget amendment and the required program narratives.  Districts may include best practices that have occurred or will occur any time during the project period, but funding is contingent upon eligibility verification and application review by the Office of Accountability. 

Requirements

In order to receive a Reward School grant, Title I Reward Schools must:

  1. Complete a Diagnostic Tool for School and District Effectiveness (DTSDE) Self-Assessment http://www.p12.nysed.gov/accountability/diagnostic-tool-institute/documents/DTSDESchoolSelf-Assessment2013-2014.doc.  A copy of the Self-Assessment must be included with this application. The Reward School must identify a rating for each DTSDE Tenet and Statement of Practice (SOP) and provide evidence to support that rating. http://www.p12.nysed.gov/accountability/diagnostic-tool-institute/documents/2013-2014DTSDESchoolrubric.pdf
  2. Participate in the May 8-9, 2014 DTSDE training as a panelist or presenter.   The District and School Review office will work with Reward Schools to identify the most appropriate activity for participation in the training program.
  3. Make a commitment to complete one (or more) of the following dissemination activities during the 2014-2015 school year:

Menu Options for Reward Schools

  1. Participate as lab site for DTSDE reviews or the DTSDE certification program:
    • A small group of reviewers (no more than 10 per school) conduct the DTSDE review to develop an understanding for Tenets 2, 3, 4, 5 and 6 with a special focus on 2.5, 3.2, 3.3, 3.4, 3.5, 4.2, 4.3, 4.5, 5.2 and 6.2 in action at an actual school site. Lab site participation will require that small groups of participating reviewers engage in one day of DTSDE review events such as an opportunity to observe classrooms, grade level observation meetings, converse with students, teachers and parents. The Reward School leader/principal will lead the team through the various events, including providing the participants with an opportunity to interview the school leader to develop an understanding of how the school leader sustains practices at the school.
  2. Serve as a video site for DTSDE practices:
    • Reward Schools will be used as model sites for videotaping DTSDE adult focus group events (i.e., grade level observation meeting, vertical teacher team meeting, student support group meeting) to build a library of videos and material to be used for future DTSDE training in support of better understanding practices. Representatives from NYSED will attend the events to produce the videos, lead the group interviews, and ensure adherence to DTSDE protocols.
    • As part of this video library, footage that illustrates DTSDE review events will be recorded, which may include meetings between the school leader and his/her staff that target specific SOPs. For example, a feedback meeting between the school leader and a teacher can be used as a training tool to help participants understand what SOP 2.4 looks/sounds like.  The district will be responsible for securing releases from all persons videotaped.
  3. Serve as panelists or presenters at a future DTSDE Institute or DTSDE Professional Learning Community (PLC) program:
    • Reward School leaders will be invited to participate as panelists or presenters to share the systems and structures at their schools aligned to identified SOPs; and/or
    • Reward School leaders will be featured as content area presenters in the DTSDE PLC program or other DTSDE future initiatives.
  4. Serve as a mentor site for Priority and Focus Schools:         
    • After undergoing a NYSED-led DTSDE site visit in which the results confirm Highly Effective and Effective practices are predominantly used and embedded in the culture of the Reward School, selected Reward Schools will serve as mentor sites for Priority and Focus Schools.  Priority and Focus Schools will be paired with a mentor Reward site and will have an opportunity to fully immerse in a comprehensive mentoring program complete with a robust inter-visitation program that allows the Priority and Focus School to observe classrooms, common planning time meetings, feedback meetings between instructional coaches and teachers, feedback meetings between teachers and students and any institutionalized systems and structures that contribute to the successful functioning of the school. Reward Schools wishing to be mentor sites will serve in this capacity for one year.
  5. Partner with the Clinically Rich Teacher preparation program:
    • Reward Schools will serve as a lab site designed to provide a ten day clinical internship for teacher candidates and the candidate’s mentor teacher.  The teacher candidates and their mentors will visit the same Reward School for one day each month.  Both would have the opportunity to observe classrooms, attend meetings, and meet with colleagues at the same Reward School during the school year.  The candidate and the candidate's mentor teacher will establish a relationship with the Reward School teacher. Both will have the opportunity to observe the Reward School teacher working with the same group of students over time, may get to know some of the students and assimilate the pedagogical approaches used by the Reward School teacher to foster student achievement.
  6. Serve in an additional role approved by the Office of Accountability.

Allowable Activities

Funds may only be used for activities allowed under Title I and must be used to support the following:

  1. Complete a Diagnostic Tool for School and District Effectiveness (DTSDE) Self-Assessment by March 28, 2014; and
  2. Participate in the May 8-9, 2014 DTSDE training as a panelist or presenter; and
  3. By March 28, 2014, identify preferences from the list of options below that the school will complete during the 2014-2015 school year.  By May 30, 2014, NYSED will work with the schools to identify which of the preferred options will best meet the needs of both the school and the Department.  At least three of the following options should be identified and ranked according to preference:
    1. Participate as lab site for DTSDE reviews or the DTSDE certification program;
    2. Serve as a video site for DTSDE practices;
    3. Serve as panelists or presenters at a future DTSDE Institute or DTSDE PLC program;
    4. Participate in a NYSED-led DTSDE review and serve as mentor site for Focus and Priority Schools;
    5. Partner with the Clinically Rich Teacher preparation program; or
    6. Serve in an additional role approved by the Office of Accountability during the 2014-2015 school year.
  4. Up to $50,000 may be used to enhance the school and district best practices.

Please Note: There is no carryover for these funds.  All activities must be encumbered during the project period below.  Funds under this grant may not be used for construction, renovation, furnishings, or acquisition of technology.

Grant/Project Period

March 1, 2014 to June 30, 2015

* Districts may include costs of conducting the DTSDE Self-Assessment as of March 1, 2014 in their grant application, but all other expenditures are subject to NYSED approval.

Application Deadline

Applications must be postmarked by March 28, 2014.

Budget Amendment Deadline

All budget amendments are subject to review and approval.  Amendments must be postmarked by March 31, 2015.  Amendments must be submitted with sufficient time for review of any new activities.  Amendments to adjust costs for approved activities or adjust fund codes can be accepted at any time during the project period; however cost exceeding 10% of an activity always require a full review and must be submitted by March 31, 2015.

Submission Instructions

Please Note: All grants must be submitted by the district.  If more than one school in the district is applying, combine all schools into one district application.

A complete application consists of one original bearing the original signature of the Superintendent and one electronic copy (CD, flash drive, or email to SIGA@mail.nysed.gov) including the following:

  • Cover page (with original signature)
  • Title I Reward School Program Narrative Chart A (one chart per school)
  • Diagnostic Tool for School and District Effectiveness (DTSDE) Self-Assessment (one per school, completed and submitted no later than 3/28/14)
  • Assurances and Certification Regarding Lobbying, etc.
  • FS-10 Budget (with original signature)
    Form available at http://www.oms.nysed.gov/cafe/forms/

Electronic copies sent via email should include the DISTRICT NAME in the subject line to expedite processing. 

Send the completed application to:

New York State Education Department
89 Washington Avenue
Grants Management, Room 464 EBA
Albany, New York 12234
Attn: Title I Reward School Dissemination, 1003(a) Application

For additional information or assistance please contact:
SIGA@mail.nysed.gov

Grant Application Documents

Application in PDF PDF icon (468 KB) | Application in Word Word document icon (64 KB)
Attachment 1 - 2014-15 Reward School Dissemination Eligibility List PDF icon (188 KB)
Attachment 2 - 2014-15 Reward School Dissemination Potentially Eligibility List PDF icon (299 KB)

Last Updated: March 6, 2014