Prekindergarten through Grade 12 Education

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RFP #GC17-013: FY 2016 National School Lunch Program (NSLP) Equipment Assistance Grant for School Food Authorities (SFAs)

Announcement of Funding Opportunity


  • 10/11/16 – IMPORTANT UPDATE: NYSED has amended RFP# GC17-013 to permit School Food Authorities to apply on behalf of eligible Recipient Agencies (RAs) that have received a previous grant award. Applications submitted on behalf of RAs that have not been awarded an equipment grant in the past will receive an additional ten bonus points.
  • NYSED is extending the application deadline to November 2, 2016.
  • Other important dates:
    • Questions deadline: 10/18/16
    • Q&A responses posted: 10/25/16
    • Non-mandatory notice of intent: 10/25/16

Grant Application Documents

Application in PDF Adobe PDF | Application in Word Word document
List of RAs that previously received an equipment grant Adobe PDF
Questions and Answers Adobe PDF – Posted 9/20/16
Questions and Answers (Round 2) Adobe PDF – Posted 10/25/16

Purpose of Grant

The School Food Service Equipment Grant is intended to improve the infrastructure of the NSLP. This will be achieved by providing the opportunity for schools to purchase equipment to serve healthier meals that meet the updated meal patterns, improve the overall quality of meals, improve efficiency of production and service and expand participation in school meals programs.

Eligible Applicants

All Recipient Agencies (RA) under a School Food Authority (SFA) participating in the NSLP in New York State are eligible (including public school districts, non-profit nonpublic schools, charter schools and residential childcare institutions). Priority will be given to RAs with 50 percent or more students eligible for free or reduced price meals and to RAs that did not receive a previous grant award through the American Recovery and Reinvestment Act (ARRA) Food Service Equipment Grant, the FY 2010 Equipment Assistance Grant, the FY 2014 Equipment Assistance Grant, or the FY 2015 National School Lunch Program Equipment Assistance Grant for School Food Authorities. A list of RAs that previously received an equipment grant is available here Adobe PDF. The SFA will apply on behalf of their eligible RAs. The SFA will submit a separate application for each piece of requested equipment for an eligible RA.

Mandatory Requirements

Equipment Assistance Grant Applications will only be considered if they meet the following Mandatory Application Requirements:

  • Not-for-profit applicants must be Prequalified in the Grants Gateway by the application deadline. Additional information is provided in the Prequalification for Individual Applicants section below.
  • Applications must be submitted by an eligible applicant that is currently approved to participate in NSLP or that receives formal SED approval to operate NSLP by the application deadline.
  • Applications must request equipment that is allowable under this RFP, and has a minimum award value of $2,000. See the Equipment Definition section of the RFP for details
  • Applications requesting equipment with a unit cost that is less than $5,000 must include a copy of the Capitalization Threshold Policy that demonstrates that the equipment cost equals or exceeds the capitalization threshold.

All non-public applicants must include a current Certificate of Occupancy and fire inspection for the RA in which the equipment will be placed. Applications that do not meet the Mandatory Application Requirements and/or that are post-marked after the application deadline will not be considered.

Funding and Project Dates

  • Funds Available: $1,677,198
  • Project Dates: May 1, 2017 to April 30, 2018.
  • Grant Amounts: A minimum of $2,000 up to a maximum of $20,000 per Recipient Agency (RA). Separate applications must be submitted for each piece of requested equipment. Total combined awards to an SFA for an individual RA cannot exceed $20,000.

Due Date

Fully completed applications including one original and two hardcopies must be postmarked by November 2, 2016 and mailed to:

New York State Education Department
Child Nutrition Program Administration
RFP #17-013 NSLP Equipment Assistance Grant
89 Washington Avenue, Room 375EBA
Albany, NY 12234

Questions and Answers

Questions and Answers Adobe PDF – Posted 9/20/16

Questions and Answers (Round 2) Adobe PDF – Posted 10/25/16

Due to the extended deadline, there will be an additional Q&A period.Questions regarding this grant must be emailed to foodequip@nysed.gov by October 18, 2016.

A Questions and Answers Summary will be posted here no later than October 25, 2016.

Non-Mandatory Notice of Intent

The Notice of Intent (NOI) is not a requirement for submitting a complete application by the application date; however, NYSED strongly encourages all prospective applicants to submit an NOI to ensure a timely and thorough review and rating process. A non-profit applicant’s NOI will also help to facilitate timely review of their prequalification materials. The notice of intent is a simple email notice stating your organization’s (use the legal name) intent to submit an application for this grant. Please also include your organization’s NYS Vendor ID. The due date is October 25, 2016. Please send the NOI to foodequip@nysed.gov.


Cheryl Nary

Nell Brady

Grant Application Documents

Application in PDF Adobe PDF | Application in Word Word document
List of RAs that previously received an equipment grant Adobe PDF
Questions and Answers Adobe PDF – Posted 9/20/16
Questions and Answers (Round 2) Adobe PDF – Posted 10/25/16

In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA.

Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English.

To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at: http://www.ascr.usda.gov/complaint_filing_cust.htmlExternal Link to USDA, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by:

(1) mail:

U.S. Department of Agriculture
Office of the Assistant Secretary for Civil Rights
1400 Independence Avenue, SW
Washington, D.C. 20250-9410;

(2) fax: (202) 690-7442; or

(3) email: program.intake@usda.gov.

This institution is an equal opportunity provider. The State Education Department does not discriminate on the basis of age, color, religion, creed, disability, marital status, veteran status, national origin, race, gender, genetic predisposition or carrier status, or sexual orientation in its educational programs, services and activities. Portion of any publication designed for distribution can be made available in a variety of formats, including Braille, large print or audiotape, upon request. Inquiries regarding this policy of nondiscrimination should be directed to the Department’s Office for Diversity, Ethics, and Access, Room 530, Education Building, Albany, NY 12234.

Last Updated: October 25, 2016