Date/ Estimated Date: |
Data Extract or Certification: |
Purpose of Collection: |
Applicable To: |
Notes: |
Last Updated: |
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January 8, 2016 | 2015–16 BEDS Day Enrollment Data Extract |
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Public School Districts, Charter Schools | ||
January 11, 2016 | 2015-16 Data Certification of Special Education Data Elements VR 1-9 through PD Data System | Districts and nonpublic schools are required to certify data as Accurate or Not Accurate. Status will be defaulted to Not Accurate in the PD system for entities that do not certify. | Public School Districts, Special Acts, Article 81, State Agencies, State Operated | ||
February 26, 2016 | 2015-16 Staff Snapshot Data Extract 2015-16 Staff Assignment Data Extract |
Deadline for teachers to submit data (complete ePMF forms). All non-teaching professional staff data due from Staff Snapshot and Staff Assignment for PMF purposes. |
Public School Districts, BOCES, Charter Schools | February 25, 2016 | |
March 4, 2016 | 2015-16 Certification of Non-teaching Data from Staff Snapshot and Staff Assignment | Certification of non-teaching data from Staff Snapshot and Staff Assignment for PMF purposes. Certification form will be posted to the NYSED Business Portal. PMF Teacher data will be certified in the TAA system based on the ePMF collection. | Public School Districts BOCES, Charter Schools | February 25, 2016 | |
March 25, 2016 | 2015–16 BEDS Day Enrollment Data Extract | Enrollment by grade, district of residence, district Pre-K, and supplemental enrollment counts are collected for the purpose of calculating preliminary State Aid allocations. | Public School Districts, Charter Schools | ||
March 25, 2016 | 2015–16 BEDS Day FRPL Data Extract | Used for calculating preliminary State Aid allocations. Also reported to USED via EDFacts (due March 31, 2016). | Public School Districts, Charter Schools (USED only) | All entities need to show FRPL counts in the March snapshot in order to be included in the FRPL data submitted to USED. | |
March/April 2016 | 2015–16 BEDS Day ELL Counts Data Extract | Reported to USED via EDFacts. Supplies part of the Title III Biennial Evaluation Report. | Public School Districts, Charter Schools | All entities with ELL enrollment need to report these students in SIRS with the appropriate LEP Eligible program service code in the March/April BEDS Day Enrollment snapshot in order to be included in the ELL data file submitted to USED. | |
April 6, 2016 | 2015-16 Count of Children with Disabilities Ages 3 Through 5 and Ages 6 through 21 Data Extract | Required by the IDEA, Section 618, and used for monitoring the programs and activities under the IDEA. | Public School Districts, Charter Schools, BOCES | BEDS enrollment as certified in the PD System VR1-6 and VR 8 are reported to USED. | |
June 3, 2016 | 2015-16 Staff Assignment (Principals only) Data Due | Used for 2015-16 teacher and principal State-provided growth score calculation purposes. | Public School Districts, BOCES, Charter Schools | February 26, 2016 | |
June 3, 2016 | 2015–16 Staff Student Course (TSDL records) Data Due | Submit final TSDL (Staff Student Course) and Staff Assignment data, including linkage and duration, for all teachers and principals to be used for 2015-16 teacher and principal State-provided growth score calculation purposes. Staff Student Course records should be verified using the Level 2 SIRS-315 Teacher Student Data Linkage (TSDL) Verification Report. | Public School Districts, BOCES, Charter Schools*** |
February 26, 2016 | |
June 10, 2016 |
2015-16 Staff Student Course (TSDL) & Staff Assignment Data Statement of Certification |
Certify the accuracy of the data submitted as of the reporting deadline. (Principals only in Staff Assignment.) in the NYSED Business Portal. Staff Assignment records should be verified using the Level 2 SIRS-318 Staff Assignment Verification Report. |
Public School Districts, BOCES, Charter Schools*** |
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February 26, 2016 |
July 8, 2016 | 2015-16 Regents Exam Scores Data Extract | 2015–16 scores for Regents exams (including June 2016 records) and approved alternatives to Regents exams to be used in principal evaluation growth score calculations. | Public School Districts and Charter Schools | May 12, 2016 | |
August 2016 | 2015-16 Data Certification of Special Education Data Elements: VR13, VR15, and VR16 through PD Data System |
Information relating to each VR is posted at: http://www.p12.nysed.gov/sedcar/data.htm#sirs | Public School Districts | ||
August 24, 2016 (Due: October 28, 2016) |
Start of collection for 2015-16 Evaluation Composite Ratings and Scores, Category Ratings, and Subcomponent Scores and Ratings |
|
Public School Districts, Charter Schools***, BOCES | Further information regarding Staff Evaluation data submission will be available in the fall of 2016. The Staff Evaluation Rating template will be modified to facilitate submission from LEAs implementing APPR plans under Education Law 3012-d and those implementing APPR plans under Education Law 3012-c. | May 23, 2016 |
August 26, 2016 | APPR Implementation Certification Form Due to NYSED’s Application Business Portal at http://portal.nysed.gov. |
Used as a component to demonstrate implementation of approved APPR plan for the 2015–16 school year and to determine eligibility for 2016–17 State Aid for school districts only. | Public School Districts, Charter Schools***, BOCES | The APPR Implementation Certification Form must be signed by the Superintendent/ District Superintendent and Board President. The updated form will be posted this spring on the Department's web site at: http://usny.nysed.gov/rttt/teachers-leaders/appr-implementation-certification.html | |
August 26, 2016 | All Final 2015-16 SIRS Data Extract (except for Special Education Events, Staff Evaluation) | Used for federal and State reporting purposes, for State Aid allocations, and to make 2016–17 accountability status determinations.** | Public School Districts, Charter Schools, State Agencies, BOCES , Nonpublic Schools | Data must be submitted to Level 2 by 11:59 p.m. on due date. | May 26 , 2016 |
August 26, 2016 | 2015-16 Staff Tenure Data due 2015-16 Staff Attendance Data due |
Public School Districts, BOCES, Charter Schools*** |
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September 9, 2016 | 2015-16 SIRS Data Statement of Certification Form (except for Special Education Events, Staff Evaluation) |
Certify the accuracy of data submitted as of the end of year reporting deadline.* | Public School Districts, Charter Schools (all reports); BOCES (Staff Assignment and TSDL only); Nonpublic Schools | May 26, 2016 | |
September 9, 2016 | 2015-16 Staff Tenure Certification 2015-16 Staff Attendance Certification |
Public School Districts, BOCES, Charter Schools*** |
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September 26, 2016 | 2015-16 Data Certification of Special Education Data Elements: VR 11-12 and VR 14 through PD Data System |
Information relating to each VR is posted at: http://www.p12.nysed.gov/sedcar/data.htm#sirs | Public School Districts | ||
October 28, 2016 | 2015-16 Evaluation Composite Ratings, Composite Scores, & Subcomponent Scores Data due |
2015-16 Staff Evaluation scores and ratings to fulfill data reporting requirements under Education Law 3012-d. Eligibility for 2016-17 State Aid is dependent upon submission of Staff Evaluation data for school districts only. |
Public School Districts, Charter Schools***, BOCES | Further information regarding Staff Evaluation data submission will be available in the fall of 2016. The Staff Evaluation Rating template will be modified to facilitate submission from LEAs implementing APPR plans under Education Law 3012-d and those implementing APPR plans under Education Law 3012-c. | May 23, 2016 |
November 4, 2016 | 2015-16 Statement of Confirmation of Staff Evaluation Rating Verification Report | Certify the accuracy of the Staff Evaluation Rating data submitted as of the October 28 deadline.* | Public School Districts, Charter Schools***, BOCES | May 23, 2016 | |
November 18, 2016 | August 2016 Graduates for 2015-16 Cohort Graduation Rate Data Release | Submission of August 2016 diplomas for students in the 2011 and 2012 total cohorts for reporting 2011 and 2012 total cohort graduates as of August 31, 2016 for the 2015–16 graduation rate release. | Public School Districts and Charters | October 3, 2016 |
* Certification of Verification Report(s) form will be distributed via the Information and Reporting Services Portal (IRSP) file distribution application, which is available (if approved and assigned) through secure single sign-on accounts via the NYSED Application Business Portal at portal.nysed.gov and must be submitted via upload to the New York State Education Department, Information and Reporting Services.
** Enrollment, demographic, assessment (including COSF), Special Education End of Year (EOY) Snapshot, and disability program service records for those students who are potential submission records for the VR 11-16 reports must be submitted by August 2016. Districts should use the List of Potential Student Records report contained in the PD Data System to determine that all students eligible to be included in these reports have been reported with accurate information.
*** Charter schools with an APPR plan approved by the Commissioner must follow the same reporting requirements as public school districts and BOCES. All other charter schools must report overall rating categories but are not required to report subcomponent scores. Charter schools that are not required to implement the §3012-c-d evaluation rating categories (i.e., highly effective, effective, developing, ineffective) must map their local evaluation rating categories to the State rating categories for State reporting purposes.
Notes:
Acronyms:
APPR = Annual Professional Performance Review
BEDS = Basic Educational Data System
BOCES = Board of Cooperative Educational Services
COSF = Child Outcomes Summary Form
CRDC = Civil Rights Data Collection
ELL = English Language Learners
FAFSA = Free Application for Federal Student Aid
FRPL = Free and Reduced-Price Lunch
IDEA = Individuals with Disabilities Education Act
LEP = Limited English Proficient
PMF = Personnel Master File
SIRS = Student Information Repository System
TAA = Teacher Access and Authorization
TSDL = Teacher-Student Data Linkage
UPK = Universal Prekindergarten
USED = Unites States Education Department
VR = Verification Report