Collection of Basic Educational Data System (BEDS)
Fall 2012
BEDS Day is Wednesday, October 3, 2012. If your school is closed or in some other manner observing a religious holiday on October 3, then you may consider the next day that your school is in session and not observing a religious holiday as appropriate for completion of the BEDS survey. The due date for submission of all BEDS survey materials remains Friday, October 26, 2012.
BEDS LogOn Directions
The BEDS Online for Fall 2011 will be available
for data entry on Monday, October 3rd.
- go to the Department's homepage: http://www.nysed.gov/
- click on the "Business Portal" at top of the center in the gray bar
- click on the "Log On" link at the upper right, in the red bar
- click the Security Alert "OK" if necessary to get to the Log On screen
- enter username and password, all lower case
- click on the "BEDS-IMF Application" under your welcome and name
- click on the line for any school you want to view or enter data for
- make sure you "SAVE QUESTION" for any item(s) for which you have entered or changed data
Public Schools
General Mailing Memos - Fall 2011 (Fall 2012 coming soon)
- Concerning
BEDS Enrollment
(40KB) - BEDS On-line
Memo - Public (45KB)
- Concerning VADIR
- Notes on
what's new or changed (11KB)
- BEDS District
Summary Form (40KB)
- BEDS Public
School Data Form (78KB)
- BEDS BOCES Summary
Form (29KB)
- BEDS Charter
School Data Form (92KB)
- Instructions
- District Summary Form (24KB)
- Instructions
- Public School Data Form (68KB)
- Instructions
- BOCES Summary Form (63KB)
- Instructions
- Charter Public School Data Form (88KB)
- Public School District
Codes (25KB)
Non-Public Schools - BEDS
- BEDS Change of Address
Form
(29KB)
General Mailing Memos - Fall 2011 ( Fall 2012 coming soon)
Institutional Master File (IMF) - FORM:
- BEDS Nonpublic
School Data Form (159KB)
- BEDS
Addendum for Nonpublic School applying for a BEDS code (41KB)
Instructions:
Memos 2012
- Teachers
Teaching Out of Certification/Not Highly Qualified(Districts/BOCES)
(66KB)
- Teachers
Teaching Out of Certification/Not Highly Qualified (Charter
Schools) (64KB)
Memos 2011 (updates for 2012 coming soon)
- District
Coordinators Memo (12KB)
- Sample Memorandum PDF (9KB)
| Word (25KB)
- BOCES
Coordinators Memo (12KB)
- Charter
School Coordinators Memo (12KB)
- Sample Memorandum for Charter Schools PDF (12KB)
| Word (29KB)
- NCLB
Fall 2011 Supplement (44KB).
Forms 2011 (updates for 2012 coming soon)
- Assurance Form (10KB)
- Charter
School Thirty/Five Exception Form (10KB)
Manuals 2011 (updates for 2012 coming soon)
- Administration
Manual - Teachers (114KB)
- Administration
Manual - Non-Teaching Staff (102KB)
- Administration
Manual - Teachers BOCES (114KB)
- Administration
Manual - Non-Teachers BOCES (104KB)
BEDS PMF Frequently Asked Questions (FAQ)
- PMF FAQ
2011-12 (24KB)
- Planned
PMF Processing Time line (12KB)
Assignment Codes - Teaching
and Non Teaching
2011 Additions 
(16KB)