IRS

Information and Reporting Services

NYSED Data Collection

The Data Collection section is about data collected from all entities who are required to report to the New York State Education Department. NYSED provides information, forms, instructions and other resources to schools and districts and other agencies who provide educational services in New York State, in order to assist them in gathering and reporting the data for programs they provide. These data are then collected by the NYS Education Department.

IMPORTANT NOTICES:

2014-15 End of Year (EOY) Certification of Verification Reports for Public School Districts, Charter Schools and BOCES are available through the IRS Portal. Public School Districts, Charter Schools and BOCES must certify 2014-15 EOY Verification Reports no later than September 4, 2015.

Nonpublic and Article 81 schools do not have access to the IRS Portal. The 2014-15 EOY Certification of Verification Reports for Nonpublic and Article 81 schools is posted here:

Nonpublic/Article 81 2014-15 EOY Certification of Verification Reports PDF (14KB)

Nonpublic and Article 81 schools must certify 2014-15 EOY Verification Reports no later than September 4, 2015.

School Safety and the Educational Climate (SSEC) Data Collection (VADIR/DASA) began on August 17, 2015 . Data submission must be completed by September 25, 2015. The online reporting application may be accessed through the NYSED Business Portal at: http://portal.nysed.gov/portal/page/pref/PortalApp.
For additional information please visit pttp://www.p12.nysed.gov/irs/school_safety/school_safety_data_collection.html


Student Information Repository System (SIRS)
Electronic collection of student demographic, programs, assessment and enrollment data, as well as teacher/staff and course information. Also known as the Level 2 Statewide data warehouse.

Basic Educational Data System (BEDS)
The data collection page now has two separate links for BEDS data. One for PMF and one for Student Basic Educational Data System (BEDS)

  • Collecting district/school student enrollment: Institutional Master File (IMF)
  • Collecting staff counts: Personnel Master File (PMF)
  • Course Catalog
    A Statewide comprehensive course catalog has been developed to support the reporting of Teacher Student Data Linkage (TSDL) information.

    Student Management Systems - Vendor Support
    This site is designed to keep NYS School Systems vendors up-to-date on ongoing requirements and specifications related to the NYS SIRS data warehouse.

    New York State Alternate Assessment (NYSAA)
    Reporting assessment results for students with severe cognitive disabilities.

    Special Education Data Collection and Reporting Unit (SEDCAR)
    Pupils with Disabilities PD System reporting.

    Career and Technical Education (CTE)External link
    Forms and instructions for reporting data on career and occupational training.

    Violent and Disruptive Incident Reporting (VADIR)
    VADIR data collection is now part of the School Safety and the Educational Climate (SSEC) reporting process.

    Dignity For All Students Act (DASA) Reporting
    DASA data collection is part of the School Safety and the Educational Climate (SSEC) reporting process.

    School Safety and the Educational Climate (SSEC) Data Collection (VADIR/DASA)
    System for collecting and reporting district/school violent and disruptive incidents and incidents of discrimination and/or harassment. Includes data collection for both Violent and Disruptive Incident Reporting (VADIR) and Dignity for All Students Act (DASA) reporting.

    System for Tracking Education Performance (STEP)
    Historic electronic system used from 2002 to 2006 to report and verify secondary-level assessment, graduation/transfer/post-graduate plan, and program services data.

    Nonpublic Schools
    Forms and instructions for reporting assessment and graduation data for nonpublic school students.

    Last Updated: August 20, 2015