IRS

Information and Reporting Services

How to use the Basic Educational Data System
 Personnel Master File Standard Statistical Runs

This section contains statistical reports on public school professional personnel derived from Personnel Master Files (PMF) dating  back to 2000-01 school year. Annually, all public school professional personnel (both teaching and non-teaching) are required to submit certain demographic and professional assignment data on individual Basic Educational Data Systems (BEDS) Personnel Data Forms, or to report these data electronically. Note: 

  • For 2002-03 no New York City data exist for any statistical tables based on assignment data.  Each table affected is so noted.
     
  • For 2003-04 the New York City portion of the New York State data accurately reflects the full range of courses taught by individual teachers, but do not fully reflect the extent to which teachers may teach multiple sections of the same course at the same grade level.  This data condition for 2003-04 affects the Course Code Summary Statistical run only, causing both the total number of classes and the total estimated registration to be undercounted for New York City and, consequently for the State as a whole. 

Reports 1 through 8 display data for all professional personnel by professional field (both teaching and nonteaching). Reports 11 through 18, and Report number 24, display data that are aggregated only for classroom teachers. Statistical summaries for salary data (Reports 4, 14 and 24) include data only for full-time personnel; all other statistical summaries include data for both full- and part-time personnel.

The far right column in the chart shows the aggregation levels of each report, that is whether the data are presented at the district ( D ), county ( C ) or regional ( R) levels of aggregation. The regions used are the State’s thirteen (13) geographical regions, with addition of summaries for the State Excluding New York City and the Total State.

You may use the Adobe binocular tool or Search or Find (Ctrl+F) method to search for a particular county name, region name, district name, or district code.

Please note the following:

  1. To view data, click on the text name of the particular statistical summary that you wish to view.
     
  2. In all of the statistical summaries, "count" represents the number of respondents with valid data.
     
  3. Counties are listed in alphabetical order. New York City data follow Nassau County.
     
  4. A listing of the geographical regions and the counties included in each region
     
  5. For the certification data (reports numbers 3 and 13), the following definitions apply:

    None- indicates no valid teaching certificate for current assignments.

    Temporary- indicates temporary teaching certificates for all current assignments.

    Other- indicates teaching more than 20% but less than 100% of time in assignments for which no certification is held.

  1. For salary report number 14, a blank for a district means that the district was at impasse, at some other stage of unsettled negotiations or otherwise unable to provide current salary data at the time of data collection. In order to preserve the comparability of salary data, only salary data that are settled and final for the year in question are entered on file. Additionally, to further preserve the comparability of data, salary reports only use data for full-time individuals. Additionally, salaries reported outside of established acceptable ranges have been disregarded in these reports.
  2. For all reports, including salary reports, the 50th percentile represents the median, the midpoint of all individual data when ranked from low to high, or high to low. The State Education Department does not calculate or display average or mean salary data.
  3. Average class size is calculated by dividing the total valid registration reported in specified classes by the number of classes with valid registration.
     
  4. For data representative of New York City as a whole, use the New York City regional summary.

Any questions, send email to:  dataquest@mail.nysed.gov

Last Updated: March 30, 2010