Ed Management Services

NYSED / P-12 / SOMS / Educational Management Services / Budgeting / Budgeting Handbook

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Budgeting Handbook

School Business Management - Handbook Number 3

Revised and Reprinted - February 1998 (Updated July 2013)

• Regents of the University
• Acknowledgment
• Foreword

1. BUDGET POLICY
   • THE NEED FOR BOARD OF EDUCATION POLICY
   • POLICY AS OPPOSED TO ADMINISTRATIVE REGULATIONS
   • SUGGESTED CONTENT OF POLICY STATEMENT
2. LEGAL ASPECTS
   • RESPONSIBILITY OF BOARDS OF EDUCATION TO PREPARE BUDGETS
   • LEGAL PROCESS INVOLVED IN ADOPTING BUDGETS
   • AVAILABILITY OF PROPOSED BUDGETS
   • ADOPTION OF THE REGULAR BUDGET
   • CONTINGENT BUDGET
   • TAXING POWER
   • TOTAL EXPENDITURES NOT TO EXCEED APPROPRIATIONS
   • BUDGET TRANSFERS AND SUPPLEMENTAL APPROPRIATIONS
   • INTERNAL CONTROLS
3. A BUDGET PLANNING GUIDE
   • BUDGET CALENDAR
   • LONG-TERM PLANNING
4. BUDGET PROCESS
   • UNIFORM SYSTEM OF ACCOUNTS
   • SEQUENCE OF EVENTS
   • FUND BALANCE
   • AUTHORIZATION
   • POPULAR BUDGET
   • BUDGET DEFEATS
5. BUDGET IMPLEMENTATION
   • MONITORING THE BUDGET
   • BUDGET TRANSFERS
6. OTHER FUNDS
   • SCHOOL LUNCH FUND
   • SCHOOL STORE FUND
   • SPECIAL AID FUND
   • DEBT SERVICE FUND
   • CAPITAL PROJECT FUNDS
7. RESERVES
   • WORKERS' COMPENSATION RESERVE
   • UNEMPLOYMENT INSURANCE RESERVE
   • REPAIR RESERVE
   • CAPITAL RESERVE
   • INSURANCE RESERVE
   • PROPERTY LOSS RESERVE AND LIABILITY RESERVE
   • MANDATORY RESERVE FOR DEBT SERVICE
   • RESERVE FOR TAX REDUCTION
   • TAX CERTIORARI RESERVE
   • RESERVE FOR EMPLOYEE BENEFIT ACCRUED LIABILITY
8. THE INDEPENDENT AUDIT
9. FUND BALANCE
10. AUTOMATION OF BUDGETARY AND ACCOUNTING PROCESSES

• APPENDIX A - Sample Budget Calendars
• APPENDIX B - Sample Budget Development Planning Guide
• APPENDIX C - QUESTIONS AND ANSWERS (43KB)
• APPENDIX D - SAMPLE NOTICES
• APPENDIX E - SAMPLE PROPOSITIONS
• APPENDIX F - BOARD OF EDUCATION RESPONSIBILITY FOR THE DETERMINATION OF ORDINARY CONTINGENT EXPENSES
• APPENDIX G - Formal Opinion of Counsel No. 213 (1967)
• APPENDIX H - CONVERSION OF THE BUDGET TO THREE COMPONENTS
• APPENDIX I - Section 170.8 of the Commissioner's Regulations
• APPENDIX J - School District Budget Notice Format (60.0 KB)

Last Updated: July 11, 2013