Ed Management Services

Budgeting Handbook

Appendix D

SAMPLE NOTICES

Review with your school attorney before using!

(Annual meeting and election notice for school district without personal registration)

Notice of Annual Meeting, Budget Vote, and Election

___________________________SCHOOL DISTRICT

TOWN(s) OF _____________COUNTY(s) OF_____________NEW YORK

NOTICE IS HEREBY GIVEN, that a public hearing of the qualified voters of the _______________________School District, ____________County, ____________, New York, will be held in the __________________________building in said District on *(no less than 7 nor more than 14 before the vote)______________, May __, 20___ at __: 00 PM prevailing time, for the presentation of the budget. The budget will be available for review on May__, 20__ at the _________________________School. *(available in the said district location--7 business days before the budget hearing).

NOTICE IS HEREBY GIVEN, that the annual meeting of the qualified voters of the ____________________School District Number of the Town of ______________, ___________County, New York, will be held at the ___________________School in said District on Tuesday, May __, 20__ at 7:30 PM prevailing time, *(at which time the vote will be taken by hand or voice for the transaction of said vote and election) -OR- (said vote and election will be held (for six (nine-city) consecutive hours two of which must be after 6PM and no earlier than 6AM) between the hours of __:00 AM and __:00 PM, prevailing time, in the ____________________________ School, at which time the polls will be opened to vote by voting by ballot or machine upon the following items:

  1. To adopt the annual budget of the School District for the fiscal year 20__ - 20__ and to authorize the requisite portion thereof to be raised by taxation on the taxable property of the District.
  2. To elect (_) members of the Board for a _ year term commencing July 1, 20__ and expiring on June 30, 20__ and to succeed _________________, whose term expires on ______, 20__.

AND FURTHER NOTICE IS HEREBY GIVEN that a copy of the statement of the amount of money which will be required to fund the School District's budget for 20___- 20__, exclusive of public monies, may be obtained by any resident of the District during business hours beginning

*(14 days before the vote, except Saturday, Sunday or holidays) _________, May __, 20__, at the _________________________School(s).

AND FURTHER NOTICE IS HEREBY GIVEN that petitions nominating candidates for the office of member of the Board of Education shall be filed with the Clerk of said School District at his/her office in the ____________________ School, not later than ________, April __, 20__, between 9:00 AM and 5:00 PM. (30 days before the vote, (20 days -city). Each petition shall be directed to the Clerk of the District and shall be signed by at least (_) voters of the District, (representing 2% of the number of voters who voted in the previous annual election (100 signatures-sm city) must state the name and residence of the candidate and shall describe (where applicable) the specific vacancy for which the candidate is nominated. *(When each vacancy upon the Board of Education is to be considered a separate office, a separate petition is required to nominate a candidate to each separate office. The petition shall describe at least the length of the term of office and contain the name of the last incumbent; must state the name and residence of each signer, and, must state the name and residence of the candidate. When vacancies upon the board are not considered a separate office, the nominating petition shall not describe any specific vacancy).

AND FURTHER NOTICE IS HEREBY GIVEN that applications for absentee ballots (where applicable) will be obtainable between the hours of __: 00AM and __: 00PM Monday through Friday, except holidays, from the District Clerk. Completed applications must be received by the District clerk at least seven (7) days before the election if the ballot is to be mailed to the voter, or the day before the election, if the ballot is to be delivered personally to the voter. Absentee ballots must be received by the District clerk not later than 5:00PM, prevailing time, on Tuesday, May __, 20__.

A list of persons to whom absentee ballots are issued will be available for inspection to qualified voters of the District in the office of the District Clerk on and after May__, 20__ between the hours of __: 00AM and __:00PM on weekdays prior the day set for the annual election and on May __, 20__ , the day set for the election, and said list will be posted at the polling place(s) at the election. Any qualified voter present in the polling place may object to the voting of the ballot upon appropriate grounds for making his/her challenge and the reasons therefore known to the Inspector of Election before the close of the polls.

AND FURTHER NOTICE IS HEREBY GIVEN, that the qualified voters of the School District shall be entitled to vote at said annual vote and election. A qualified voter is one who is (1) a citizen of the United States of America, (2) eighteen years of age or older, and (3) resident within the School District for a period of thirty (30) days next preceding the annual vote and election. The School district may require all persons offering to vote at the budget vote and election to provide one form of proof of residency pursuant to Education Law §2018-c. Such form may include a driver's license, a non-driver identification card, a utility bill, or a voter registration card. Upon offer of proof of residency, the School District may also require all persons offering to vote to provide their signature, printed name and address (refer to board policy).

AND FURTHER NOTICE IS HEREBY GIVEN, that pursuant to a rule adopted by the Board of

in accordance with §2035 and 2008 of the Education Law, any referenda or propositions to amend the budget, otherwise to be submitted for voting at said election, must be filed with the ___________________Board of Education at the ____________________ on or before April __, 20__ at 5:00PM prevailing time; must be typed or printed in English, must be directed to the Clerk of the School District and signed by at least (_) qualified voters of the District (representing 5% of the number of voters who voted in the previous annual election); and must state the name and residence of each signer. However, the School board will not entertain any petition to place before the voters any proposition the purpose of which is not within the powers of the voters to determine, or any proposition which fails to include a specific appropriation where the expenditure of monies is required by the proposition.

District Clerk________________________________ Dated________________________

School District_______________________________

Town of_____________________County of _______________, New York

* Supplemental information in italics.


Review with your school attorney before using!

(Annual Meeting and Election Notice for School District with Personal Registration)

Notice of Public Hearing, Budget Vote, and Election

_______________________________SCHOOL DISTRICT

TOWN OF____________COUNTY OF_____________ NEW YORK

NOTICE IS HEREBY GIVEN, that a public hearing of the qualified voters of the _______________________School District, __________ County, ___________New York, will be held in the _____________________________ in said District (no less than 7 nor more than 14 days before the vote) on __________ May __, 20__ at __: 00 PM prevailing time, for the presentation of the budget document *(available in the district location-7 days-before the budget hearing).

AND FURTHER NOTICE IS HEREBY GIVEN, that said vote and election will be held *(6 (nine-city) consecutive hours, two of which shall be after 6PM and not earlier than 6AM) on May__, 20__ between the hours of __: 00_M and __:00PM, prevailing time, in the _____________________ School(s), at which time the polls will be opened to vote by voting machine upon the following items:

  1. To adopt the annual budget of the School District for the fiscal year 20___- 20__ and to authorize the requisite portion thereof to be raised by taxation on the taxable property of the District.
  2. To elect (_) members of the Board of Education for (_) year terms commencing ________, 20__ and expiring on ______, 20__.

AND FURTHER NOTICE IS HEREBY GIVEN that a copy of the statement of the amount of money which will be required to fund the School District's budget for 20__- 20__, exclusive of public monies, may be obtained *(date 14 days before the vote) by any resident of the District during business hours beginning ________20__, except Saturday, Sunday or holidays, at the Administration Office, ________________________, New York, and at each of the following schoolhouses:

_______________________ _____________________________

_______________________ _____________________________

AND FURTHER NOTICE IS HEREBY GIVEN that petitions nominating candidates for the office of member of the Board of Education shall be filed with the Clerk of said School District at his/her office in the_________________ (30 days before election (20 days-city) Building, not later than_________ 20__, between __:00 M and 5:00PM. Vacancies on the Board of Education are not considered separate, specific offices; candidates run at large. Nominating petitions shall not describe any specific vacancy upon the Board for which the candidate is nominated; must be directed to the Clerk of the District; must be signed by at least (_) qualified voters of the District *(representing 2% of the number of voters who voted in the previous annual election (100 signatures-city); must state the name and residence of each signer, and, must state the name and residence of the candidate. *(Where each vacancy upon the board of education is to be considered a separate office nominating petitions shall describe the specific vacancy for which the candidate is nominated. The petition shall describe at least the length of the term of office and contain the name of the last incumbent).

AND FURTHER NOTICE IS HEREBY GIVEN that applications for absentee ballots will be obtainable during school business hours from the District Clerk beginning ______, 20__; completed applications must be received by the District clerk at least seven (7) days before the election if the ballot is to be mailed to the voter, or the day before the election, if the ballot is to be delivered personally to the voter. Absentee ballots must be received by the District clerk no later than __:00_ M, prevailing time, on __________ 20__.

A list of persons to whom absentee ballots are issued will be available for inspection to qualified voters of the District in the office of the District Clerk on and after _______, 20__, between the hours of __:00_M and __ :00_M on weekdays prior to the day set for the annual election and on __________, 20__, the day set for the election, and said list will be posted at the polling place(s) at the election. Any qualified voter present in the polling place may object to the voting of the ballot upon appropriate grounds for making his/her challenge and the reasons therefor known to the Inspector of Election before the close of the polls.

AND FURTHER NOTICE IS HEREBY GIVEN, that personal registration of voters is required either pursuant to §2014 of the Education law or pursuant to Article § of the Election Law. If a voter has heretofore registered pursuant to §2014 of the Education Law and has voted at an annual or special district meeting within the last four (4) calendar years, he/she is eligible to vote at this election; if a voter is registered and eligible to vote under Article 5 of the Election Law, he/she is also eligible to vote at this election. All other persons who wish to vote must register.

The Board of Registration will meet for the purpose of registering all qualified voters of the District pursuant to §2014 of the Education Law at the_____________________ School, on , 20_ , between the hours of __:00_M and __:00_M, and again on ______________ , 20__, at the__________________________School between the hours of __:00_M and __:00_M to add any additional names to the Register to be used at the aforesaid election, at which time any person will be entitled to have his or her name placed on such Register, provided that at such meeting of the Board of Registraiton he or she is known or proven to the satisfaction of said Board of Registration to be then or thereafter entitled to vote at such election for which the register is prepared. The register so prepared pursuant to §2014 of the Education Law will be filed in the Office of the Clerk of the School District at ______________________, and will be open for inspection by any qualified voter of the District beginning on __________, 20__, between the hours of __:00_M and __:00_M, prevailing time, on weekdays, and each day prior to the day set for the election, except Sunday, and at the polling place(s) on the day of the vote.

AND FURTHER NOTICE IS HEREBY GIVEN that pursuant to §2014 of the Education Law of the State of New York, the Board of Registration will meet on _________, 20__, between the hours of __:00_M and __:00_M, prevailing time, at the ____________________ School to prepare the Register of the School District to be used at the election to be held in 20__, and any special district meetings that may be held after the preparation of said Register, placed on such Register provided that at such meeting of said Board of Registration he/she is known or proven to the satisfaction of such Board of Registraiton to be then or thereafter entitled to vote at the school election for which said Register is prepared, or any special district meeting held after ___________, 20__ .

AND FURTHER NOTICE IS HEREBY GIVEN, that pursuant to a rule adopted by the Board of Education in accordance with §2035 and 2008 of the Education law, any referenda or propositions to amend the budget, or otherwise to be submitted for voting at said election, must be filed with the Board of Education at the Administration Building ______________________, on or before __________, 20__, at __:00_M prevailing time; must be typed or printed in the English language; must be directed to the Clerk of the School District; must be signed by at least (_) qualified voters of the District; and must state the name and residence of each signer. However, the School board will not entertain any petition to place before the power of the voters to determine, or any proposition which fails to include a specific appropriation where the expenditures of monies is required by the proposition.

District Clerk______________________________ Dated_____________________

School District_____________________________

Town of_________________County of_________________,New York

* Supplemental information in italics

1 Change for separate specific seats

2 Change for districts not having personal registration

Last Updated: August 26, 2009