NCLB

No Child Left Behind

Allowable & Unallowable Expenses and LEA Reserves in the FS-10


No Child Left Behind

Consolidated Application Update

2011-12

GUIDANCE ON REQUIRED AND ALLOWABLE ACTIVITIES
Supplementary Instructional Support for English Language Learners
Title III, Part A, No Child Left Behind Act Of 2001

TITLE III, PART A - LEP GRANT
Required Activities that target the needs of English Language Learners (ELLs):  

Section 3115(c) of Title III, No Child Left Behind Act of 2001, requires LEAs to use Title III LEP funds to:

  • Increase the English proficiency of limited English proficient children by providing high-quality language instruction educational programs that are based on scientifically based research demonstrating the effectiveness of the programs in increasing:
    • English proficiency; and
    • student academic achievement in the core academic subjects;
  • Provide high-quality professional development to classroom teachers (including teachers in classroom settings that are not the settings of language instruction educational programs), principals, administrators, and other school or community-based organizational personnel, that is
    • designed to improve the instruction and assessment of limited English proficient children;
    • designed to enhance the ability of such teachers to understand and use curricula, assessment measures, and instructional strategies for limited English proficient children;
    • based on scientifically based research demonstrating the effectiveness of the professional development in increasing children’s English proficiency or substantially increasing the subject matter knowledge, teaching knowledge, and teaching skills of such teachers; and
    • of sufficient intensity and duration (which shall not include activities such as one-day or short-term workshops and conferences) to have a positive and lasting impact on the teachers’ performance in the classroom, except that this subparagraph shall not apply to an activity that is one component of a long-term, comprehensive professional development plan established by a teacher and the teacher’s supervisor based on an assessment of the needs of the teacher, the supervisor, the students of the teacher, and/or any local educational agency employing the teacher.

Allowable Activities that target the needs of English Language Learners (ELLs):

Section 3115(d) of Title III, No Child Left Behind Act of 2001, requires LEAs to achieve one of the purposes described above by undertaking one or more of the following activities:

  1. Upgrading program objectives and effective instruction strategies.
  2. Improving the instruction program for limited English proficient children by identifying, acquiring, and upgrading curricula, instruction materials, educational software, and assessment procedures.
  3. Providing—
    • tutorials and academic or vocational education for limited English proficient children; and
    • intensified instruction.
  1. Developing and implementing elementary school or secondary school language instruction educational programs that are coordinated with other relevant programs and services.
  2. Improving the English proficiency and academic achievement of limited English proficient children.
  3. Providing community participation programs, family literacy services, and parent outreach and training activities to limited English proficient children and their families
    • to improve the English language skills of limited English proficient children; and
    • to assist parents in helping their children to improve their academic achievement and becoming active participants in the education of their children.
  1. Improving the instruction of limited English proficient children by providing for—
    • the acquisition or development of educational technology or instructional materials;
    • access to, and participation in, electronic networks for materials, training, and communication.

TITLE III, PART A - IMMIGRANT GRANT

Allowable Activities that target the needs of Immigrant Children and Youth:  

Section 3247(a) of Title III, No Child Left Behind Act of 2001, requires LEAs to use Title III immigrant funds to pay for enhanced instructional opportunities for immigrant children and youth, which may include:

  • family literacy, parent outreach, and training activities designed to assist parents to become active participants in the education of their children;
  • support of personnel, including teacher aides who have been specifically trained, or are being trained, to provide services to immigrant children and youth;
  • tutorials, mentoring, and academic or career counseling for immigrant children and youth;
  • identification and acquisition of curricular materials, educational software, and technologies; and
  • the provision of basic instruction services that are directly attributable to the presence in the school district of immigrant children and youth, including payment of costs of providing additional classroom supplies, costs of transportation, or such other costs as are directly attributable to such additional basic instructional services.

TITLE III ALLOWABLE/UNALLOWABLE CRITERIA

BUDGET CODES

TITLE III, PART A – LANGUAGE INSTRUCTION FOR LIMITED ENGLISH PROFICIENT AND IMMIGRANT STUDENTS
Project Code 0293-12-XXXX

TITLE III, PART A – IMMIGRANT CHILDREN AND YOUTH
Project Code 0149-12-XXXX

CODE 15:
SALARIES
  • Language instruction educational services for students with limited English proficiency and immigrant students.
  • Title III staff must provide supplemental language instruction educational services to LEP/ELL students.
  • Title III funds may be used to hire staff to coordinate Title III activities, program and services, up to the maximum 2% permitted for administrative costs.
  • All Title III language instruction educational program staff must be certified ESL or bilingual education teachers (fluent in English and any other language used for instruction, including written and oral communication skills).
  • Trained supportive personnel may only be funded under Title III to provide specific services to LEP/ELL students before- or after-school or during an extended day.
  • Title III must provide enhanced instructional opportunities for immigrant children and youth.
    • All Title III language instruction educational program staff must be certified ESL or bilingual education teachers (fluent in English and any other language used for instruction, including written and oral communication skills).
    • Trained supportive personnel may only be funded under Title III to provide specific services to LEP/ELL students before- or after-school or during an extended day.

CODE 16:
SUPPORT STAFF SALARIES
  • Trained supportive personnel, including Teaching Assistants, may be funded under Title III to provide supplemental language instructional education services.
  • Secretarial or clerical positions may be funded under Title III to support Title III activities, programs and services after normal school hours or beyond the regular school hours. 
  • Trained supportive personnel, including Teacher Aides, may be funded under Title III.
  • Secretarial or clerical positions may be funded under Title III to support Title III activities, programs and services after normal school hours or beyond the regular school hours. 

CODE 40:
PURCHASED
SERVICES
  • Provide high-quality professional development for all teachers, principals, administrators, and other school or community-based organizational personnel that are designed to enhance their ability to understand and use curricula, assessment measures, and improve instructional strategies for LEP children.
  • Consultant costs should be itemized, reasonable and supportive of the language instruction educational program.
  • Title III funds may be used to provide family literacy, parent outreach, and training activities.
  • Title III funds may be used to provide tutorials, mentoring and academic or career counseling.
  • Provide high-quality professional development for all teachers, principals, administrators, and other school or community-based organizational personnel that are designed to enhance their ability to understand and use curricula, assessment measures, and improve instructional strategies for LEP children.
  • Consultant costs should be itemized, reasonable and supportive of the language instruction educational program.
  • Support for personnel, including teaching assistants who have been specifically trained, or are being trained, to provide services to immigrant children and youth.
CODE 45:
SUPPLIES AND
MATERIALS
  • Items with a unit cost under $5,000.
  • Title III funds may be used to identify, acquire, and upgrade curricula, instructional materials, and educational software, and assessment procedures. 
  • Title IIII funds may be used to provide access to, and participation in, electronic networks for materials, training, and communication.

NOTE:

  • Supplies and materials should be supplemental and listed in clearly defined categories.
  • Materials, refreshments, transportation, etc. for parent involvement activities may be included.
  • Excessive costs for materials and supplies that take away from direct student services are not allowed.
  • Items with a unit cost under $5,000.
  • Title III funds may be used to identify, acquire, and upgrade curricula, instructional materials, and educational software, and assessment procedures. 
  • Title IIII funds may be used to provide access to, and participation in, electronic networks for materials, training, and communication.

NOTE:

  • Supplies and materials should be supplemental and listed in clearly defined categories.
  • Materials, refreshments, transportation, etc. for parent involvement activities may be included.
  • Excessive costs for materials and supplies that take away from direct student services are not allowed.
CODE 46: TRAVEL EXPENSES
  • Travel expenses for professional development should be itemized and include a purpose and destination. 
  • Title III funds may be used to pay for costs of transportation, or such other costs as are directly attributable to such basic instructional services.

NOTE:

  • The professional development activities should be part of a long-term, comprehensive professional development plan established by a teacher, and the teacher's supervisor, based on an assessment of the needs of the teacher, the supervisor, the students, and the district.
  • Travel expenses for professional development should be itemized and include a purpose and destination. 
  • Title III funds may be used to pay for costs of transportation, or such other costs as are directly attributable to such basic instructional services.

NOTE:
The professional development activities should be part of a long-term, comprehensive professional development plan established by a teacher, and the teacher's supervisor, based on an assessment of the needs of the teacher, the supervisor, the students, and the district.
CODE 80:
EMPLOYEE BENEFITS
  • Benefits can only be claimed for staff positions identified in Codes 15 and 16, in the same proportion as the FTEs.
  • Benefits can only be claimed for staff positions identified in Codes 15 and 16, in the same proportion as FTEs.
CODE 90:
INDIRECT COST
  • The LEA may claim part, all or none. 
  • Indirect cost and/or professional salaries may not exceed the 2% limit for the total administrative cost.
  • The LEA may exceed the 2% limit for Total Administrative Costs, subject to OBE-FLS approval.
CODE 49:
BOCES SERVICES
  • Consortium - APPLICABLE for LEAs with an allocation of $10,000 or less.  Provide a description of the services to consortium member districts, the role of the lead LEA, and the target audience.
  • Provide high-quality professional development for all teachers, principals, administrators, and other school or community-based organizational personnel that are designed to enhance their ability to understand and use curricula, assessment measures, and improve instructional strategies for LEP children.
  • Consortium - NOT APPLICABLE.
  • Title III funds may be used to provide family literacy, parent outreach, and training activities, with justification.
  • Title III funds may be used to provide tutorials, mentoring and academic or career counseling, with justification.
  • Provide high-quality professional development for all teachers, principals, administrators, and other school or community-based organizational personnel that are designed to enhance their ability to understand and use curricula, assessment measures, and improve instructional strategies for LEP children, with justification.
CODE 30: MINOR REMODELING
  • NOT ALLOWED.
  • NOT ALLOWED.
CODE 20:
EQUIPMENT
  • All equipment with a unit cost of $5,000 or more.
  • All equipment must be itemized, described to include quantity, unit cost and proposed expenditures, inventoried and tracked.
  • Title III funds may be used to improve instruction by providing for:
  • The acquisition or development of educational technology or instructional materials;
  • Access to, and participation in, electronic networks for materials, training, and communication; and,
  • Incorporation of the resources described into curricula and programs funded under Title III.

NOTE:

  • Equipment should be supplemental and listed in clearly defined categories.
  • Excessive costs for materials and supplies that take away from direct student services are not allowed.
  • All equipment with a unit cost of $5,000 or more.
  • All equipment must be itemized, described to include quantity, unit cost and proposed expenditures, inventoried and tracked.
  • Title III funds may be used to improve instruction by providing for:
  • The acquisition or development of educational technology or instructional materials;
  • Access to, and participation in, electronic networks for materials, training, and communication; and,
  • Incorporation of the resources described into curricula and programs funded under Title III.

NOTE:

  • Equipment should be supplemental and listed in clearly defined categories.
  • Excessive costs for materials and supplies that take away from direct student services are not allowed.

 

 

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Last Updated: December 6, 2011