Nonpublic Schools

Closing a School

Procedures for Closing a School (as per 8 CRR-NY 104.2)

1. When a religious or independent school closes for any reason, written notification, on the school’s stationary, must be submitted to the State Office of Religious and Independent Schools (SORIS) and the chief school administrator of the district in which the nonpublic school is located.

2. The notification of closure must include the following:
-School’s name and current address
-School’s BEDS number (if applicable)
-Exact date of closure
-Reason for closing
-Location for storing student records Address, telephone and contact person of the location of the records

3. The closing school may transfer the pupil's academic records to another school or agency. If the pupils’ academic records are not transferred to another school or agency, the closing nonpublic school shall transfer such records to the school district in which such school is located, and the chief school administrator of such district shall be responsible for permanently maintaining such records. (8 CRRR-NY 104.2).external link icon

4. Submit any Certificate(s) of Registration, i.e., Provisional or Absolute Charter documents, issued by the State Education Department.

5. Return to the public-school district all textbooks, library materials, computer software and hardware loaned to students who attended the nonpublic school.

6. Dissolution of the Education Corporation (NYS Office of Counsel links for legal references, including distribution of assets and needed forms are listed below)
o Dissolution of Assets
o Dissolution of Corporations (Scroll to #7, "Dissolution of corporations")

It is imperative that this process is followed to protect students’ privacy and their access to the educational documents. SORIS receives many inquiries for student transcripts years after a school has closed. The notification of a school closing will be shared with the State Education Department office that oversees the BEDS code process and the school’s registration will be listed as inactive in the SEDREF system.

List of Closed Schools and Records Retention Information
Additional information on the status of a school can also be obtained through SORIS@NYSED.GOV or the NYSED’s data system- SEDREF.


Last Updated: February 13, 2018