- Closing a School
- Running a School
- Starting a School
- Professional Development
- Basic Educational Data System (BEDS) code/
Change of Address - Child Abuse Prevention Training
- Emergency Assistance to Nonpublic Schools Program (EANS)
- Fire Safety Report
- Funding Opportunities
- Health Services
- High School Registration
- Home Instruction
- Information for Employers and Educational Officials
- News
- Ombudsman
- State Education Department Resources
- Substantial Equivalency
- U.S. Department of Education Office of Non-public Education
Calendar Reminders
This monthly checklist contains a minimal outline for the administrator:
July
Mid-July 2017
Mandated Services Aid (MSA) & Comprehensive Attendance Policy (CAP) -Guidelines, announcement of aid and forms for the 2016-17 school year are expected to be made available in July. While paper claim forms are allowed, the most efficient way to submit a claim is the online system available through the Business Portal. The 2016-17 school year will become available in December 2017 with a due date for submission of claims by January 18, 2018. A full listing of the mandates and a brief explanation of each one can be found at https://www.p12.nysed.gov/nonpub/mandatedservices/.
Early July 201
August Regents Examinations Requesting Memo is sent out in late June/early July. This memo provides information on how to order and store Regents exams. The requesting memo also provides information about the online requesting system deadlines. For more information on assignments, go to the Office of State Assessment's website.
August
Early August 2017
August Regents Administration Memo is sent, containing essential information about the administration of the upcoming August Regents examinations. For more information on assessments, please go to the Office of State Assessment's website.
August 31, 2017
2017-2018 Written Affirmation of LEA Consultation with Private School OfficialsForm-
2017-18 LEA Application for ESSA-Funded Programs-The deadline for submission of the form for the 2017-2018 school year is August 31, 2017. The 2017-18 LEA Application for ESSA-Funded Programs can be found on the Office of Accountability's website. The form MUST be completed by the public school official in consultation with private school officials.
September
September 30, 2017
Review of Students’ Immunizations-Student immunizations are to be reviewed in September. Students who are not in compliance within 30 days of the start of the school year are not allowed to attend school until they meet the immunization requirements. See NYSED Immunization Guidelines for Schools for additional information.
Late September 2017
January Regents Examinations Requesting Memo is sent out in September/early October. This memo provides information on how to order and store Regents exams. It also provides information about the online requesting system deadlines. For more information on assessments, please go to the Office of State Assessment's website.
Upcoming Reminder
Annual Nonpublic School Building Fire Safety Report Education Law 807-A requires annual inspection of all schools located outside of New York City, with grades 1-12 with at least 25 students, and all nurseries and kindergartens with at least 6 students. Initial fire inspections performed between July 1st and December 1st can be used to meet this annual requirement. The annual fire safety inspection report is due by December 16, 2017.
October
October 4, 2017
BEDS IMF 2017-18-The 2017-18 Basic Educational Data System (BEDS) Institutional Master File (IMF) application for Public School Districts and Schools, Charter Schools, BOCES and Nonpublic Schools will be available on Wednesday, October 4, 2017 and must be submitted by November 17, 2017. For additional information please visit Office of Information and Reporting Services’ website.
Late October
Elementary/Intermediate Tests Requesting Memos are sent out in late October/ early November. These memos provide information on how to order test for Grades 3-8 spring assessments. They also provide information about the online requesting system deadlines. For more information as assessments, please go to the Office of State Assessment’s website.
October 31, 2017
MSA Claiming -Last day to file claim for 2013-14 school year is October 31, 2017.
November
Upcoming Reminder
RISE Conference-Register for the annual Religious and Independent Schools Educators Conference on December 4 and 5, 2017 at the Marriott Hotel, Wolf Road, Albany at RISE conference registration.
December
December 4 and 5, 201
RISE Conference- Annual Religious and Independent Schools Educators Conference on December 4 and 5, 2017 at the Marriott Hotel, Wolf Road, Albany RISE conference registration
December 15, 2017
Annual Nonpublic School Building Fire Safety Report -The deadline for the submission of the Fire Safety Inspections for 2017-2018 is December 15, 2017.
Immunization Survey -The deadline for submission of the Immunization Survey is December 15, 2017.
Mid-December 2017
MSA and CAP Online System will become available mid-December to submit MSA and CAP claims for the 2016-17 school year.
January
Early January 2018
January Regents Examinations Administration Memo is sent, containing essential information about the administration of the upcoming Regents examinations. For more information on assessments, please go to the Office of State Assessment's website.
January 18, 2018
MSA and CAP claims deadline-The deadline for the submission of 2016-17 School Year MSA and Cap claims is January 18, 2018. A full listing of the mandates and a brief explanation of each one can be found at Funding Opportunities.
February
Mid-February 2018
June Regents Examination Requesting Memo is sent out in February. This memo provides information on how to order and store Regents exams. It also provides information about the online requesting system deadlines. For more information on assessments, please go to the Office of State Assessment's website.
March
March 31, 2018
Nonpublic Safety Equipment (NPSE) Grant-Eligible schools should submit Safety Equipment Grant reimbursement forms by March 31, 2018.
Academic Intervention Services Grant(AIS)-Eligible schools should submit AIS Grant reimbursement forms by March 31, 2018.
Late March 2018
ELA and Math-Administration Memo is sent, containing essential information about the administration of the upcoming assessments. For more information on assessments, please go to the Office of State Assessment's website.
Upcoming Reminder
Transportation Requests- Requests for transportation to your child(ren) nonpublic school must be submitted to your home school district in writing by April 1, 2018. Since April 1, 2018 falls on a Sunday, please check with your local school district regarding their transportation deadline.
April
April 1, 2018
Transportation Requests: Reminder to contact your public school district prior to the April 1, 2018 deadline.
Upcoming Reminders
Special Education Service Requests- Requests for special education services must be submitted by June 1, 2018
Occupational Education-In order to arrange for participation in an occupational education program, the parent of a nonpublic school pupil must file a written request with the board of education of the district in which the pupil resides by June 1. The administrator of a nonpublic school may receive and forward the requests for the parents to the board of education.
Gifted Education- A parent should apply for dual enrollment services to the district of residence. Requests for participation must be filed with the board of education of the district of residence on or before June 1 proceeding the school year for which the request is made.
Link to more information on the above can be found at Nonpublic Handbook of Services
Textbook Loan-Administrator prepares textbook requests for coming year and submits them to parents or district. The law allows a board of education to set a date by which the districts must receive requests for textbooks loans, but this date cannot be earlier than June 1 of the year preceding that for which textbooks are requested.
Spring Deadlines as determined by public school districts:
Library Loan-While the law does not specify a date, the nonpublic school administrator is urged to assemble and submit requests to the public school district in the spring before the year in which the programs will be used.
Software Loan-While the law does not specify a date, the nonpublic school administrator is urged to assemble and submit requests to the public school district in the spring before the year in which the programs will be used.
Hardware Loan-While the law does not specify a date, the nonpublic school administrator is urged to assemble and submit requests to the public school district in the spring before the year in which the programs will be used.
For additional information about loan services visit: Nonpublic Handbook-Loans
Health Services- Education Law 912 requires school districts in New York State to provide resident students attending nonpublic schools with any/all of the same health and welfare services available to students attending schools in the district. It is strongly recommended that the nonpublic school principal communicate with the school district superintendent regarding the best time to submit the request for health services. This letter of request for health services should specify exactly what services are being requested. It recommended that such requests be reviewed annually.
For additional information regarding Health Services and what may be requested visit: Nonpublic Handbook-Health Services
May
Late May 2018
June Regents Examinations Administration Memo- Memo is sent in late May/early June, containing essential information about the administration of the upcoming June Regents examinations. For more information on assessments, please go to the Office of State Assessment's website.
June
Special Education Service Requests must be submitted by June 1, 2018. For more information, please go to Nonpublic Handbook - Special Education
Occupational Education Requests must be submitted by June 1, 2018. For more information, please go to Nonpublic Handbook - Occupational Education
Gifted Education Requests must be submitted by June 1, 2018. For more information, please go to Nonpublic Handbook - Gifted Education
Textbook Loan Requests must be submitted by June 1, 2018. For more information, please go to Nonpublic Handbook - Textbook Loans