Nursery Schools

Voluntary Registration of Nonpublic Nursery Schools and Kindergartens

Guidelines for Onsite Visits to Nonpublic Nursery Schools and Kindergartens


  1. Review Commissioner’s Regulations thoroughly and be prepared to demonstrate how the school meets or exceeds each part;
  2. Review credentials (education & experience) of educational director lead teachers and teacher assistants/aides to verify compliance with Regulations.
  3. Submit a complete application (with all requested attachments) by the deadline identified by SED;
  4. Organize administrative, staff, and student records and other required documents so that information is readily accessible;
  5. Clean the outdoor and indoor premises thoroughly (including bathrooms and kitchens) and make sure all equipment and supplies are in good working order;
  6. Arrange classrooms into clearly defined learning centers and traffic areas;
  7. Remove clutter in every area that is used by students; information and/or materials on walls, windows, doors, floors, ceilings, and tops of  furniture should be limited and have an identifiable purpose;
  8. Prepare a class list for each group of children and a list of staff (designate their group and position) for onsite use only;
  9. Ensure that teachers have their lesson plans onsite for review and feedback during the visit; and
  10. Inform all staff, including clerical and custodial workers, and parents of the scheduled onsite visit.


  1. Make arrangements for the educational and/or administrative director(s) to be available during the entire visit;
  2. Advise teachers to maintain their planned routines and transitions so that a typical day may be observed;
  3. Advise teachers to direct their questions to the administrative staff so that they may be addressed during the exit meeting;
  4. Provide a place (preferably with a table) where records may be reviewed by SED staff;
  5. Have critical documents available for review such as, incorporation papers, licenses, certificates, inspection reports, staff background forms for new hires, etc.; and
  6. Plan for a lunch break if the duration of the visit is more than three hours;


  1. Review notes from the exit meeting and begin to address areas outlined as soon as possible;
  2. Review and respond to the follow-up letter which you should receive from SED no later than two to three weeks after the visit;
  3. Photos not depicting children my be submitted as evidence of required or recommended changes in the indoor and/or outdoor facilities (e.g., rearrangings a learning center, installing playground equipment);
  4. Contact the Department with any questions and/or concerns about the registration process, the visit or required follow-up; and
  5. Continue to provide status reports to the Department on any significant changes in program plans or operations that relate to compliance with Regulations.
Last Updated: May 28, 2009