Charter School Office

Charter School Office Calendar

NYSED Charter School Office
Reporting and Accountability Deadline Calendar*
Sept 2018 - October 2021

December 2018
January 2019
February

14th: 2018-19 ePMF Data Due
15th: Charter School Material Revision due
15th: Merger Requests due
16th: Fire Inspection reports due

4th: 2018-19 BEDS Day Enrollment Data Extract
4th: 2018-19 FRPL Data Extract
4th: 2018-19 BEDS Day Immigrant Student Count Data Extract
15th: Report of Complaints of Corporal Punishment

1st: 2018-19 Staff Snapshot and Staff Assignment Data Due, CEO Certification of ePMF Forms
1st: 2018-19 Course Instructor Assignment and Student Class Entry Exit Data Due (Preliminary Data- Data must be complete by SIRS EOY)
March 2019
April
May
22nd: 2018-19 BEDS Day Enrollment Data Extract
22nd: 2018-19 BEDS Day FRPL Data Extract
March/April: 2018-19 BEDS Day ELL Counts Data Extract 		March/April: 2018-19 BEDS Day ELL Counts Data Extract  
June 2019
July
August

14th: 2018-19 Staff Assignment (Principals data) Data Due
14th: 2018-19 Staff Student Course Data Due
21st: 2018-19 Staff Student Course & Staff Assignment Data Statement of Certification

1st: Certificate of Occupancy, Fire Safety Reports Submitted to Office of Facilities Planning Through Fire Saftey Portal

23rd: All Final 2018-19 SIRS EOY Data Due (except for Special Education Events, Staff Evaluation)
23rd: Expected Grades with Enrollment, 2019-20
31st: Consolidated Application for ESSA-Funded Programs (Title I, Part A; Title I, Part D; Title II, Part A; Title III, Part A ELL; Title III, Part A Immigrant; Title IV, Part A; Title V, Part B)
31st: Consolidated Application for Level 1 Addendum

September 2019
October
November
6th: 2018-19 SIRS EOY Data Statement of Certification Form (except for Special Education Events, Staff Evaluation)

2nd: BEDs Day for Fall 2019
11th: August Graduates, Total Cohort Graduation Rate Reporting
15th: Annual Survey of Charter School Enrollments and Poverty Status for FY 2019-20

15th: BEDS Institutional Master File (IMF) forms are due
30th: 2018-19 Title I Supplement Not Supplant Survey
30th: 2019-20 Title I Comparability Report

December 2019
January 2020
February
  15th: Corporal Punishment Report Due for Time Period: July 1, 2019-December 31, 2019  
March 2020
April
May
15th: Annual Survey of Charter School Enrollments and Poverty Status for FY 2020-21    
June 2020
July
August

19th: SIRS: 2019-20 Staff Assignment (Principals data) Data Due

19th: SIRS: 2019–20 Staff Student Course (TSDL records) Data Due

26th: SIRS: 2019-20 Staff Student Course (TSDL) & Staff Assignment Data Statement of Certification

10th: Submission of 2019-20 SSEC Data: Schools identified as Potentially Persistently Dangerous (PPD) for the 2019-20 school year and notified by letter on March 6, 2020 and schools indentified as Persistently Dangerous (PD) for the 2019-20 school year

24th: Submission of 2019-20 SSEC Data for all other public and charter schools

7th: Recommended review of 2019-20 EOY SIRS Level 2 reports

21st: All Final 2019-20 SIRS EOY Data Due
(except for Special Education Events, Staff Evaluation)
September 2020
October
November
   

2nd: Audited Financial Report, Management Letters, the Audited Financial Report Template, and any other required financial reports due

6th: Staff Snapshot data must be loaded prior to loading any other staff or course data to the SIRS.

8th: 2020-21 BEDS Day Enrollment Data Extract

8th: 2020-21 FRPL
Data Extract

30th: ESSA Fiscal Transparency Data Reporting
December 2020
January 2021
February
 

8th: 2020-21 BEDS Day Enrollment Data Extract

8th: 2020-21 FRPL
Data Extract

  
March 2021
April
May

March/April: 2020-21 BEDS
Day ELL Counts
Data Extract

19th: 2020-21 BEDS
Day Enrollment
Data Extract

19th: 2020-21 BEDS
Day FRPL Data
Extract

 March/April: 2020-21 BEDS
Day ELL Counts
Data Extract

May/June: 2020-21 ELL
Counts for Title
III ELL Funding
Data Extract


2020-21
Immigrant
Student Counts
for Title III
Immigrant
Funding
Data Extract

14th: 2020-21 Course
Instructor
Assignment and
Student Class
Entry Exit
Data Extract
(Preliminary
Data- Data must
be complete by
SIRS EOY)
June 2021
July
August
May/June: 2020-21 ELL
Counts for Title
III ELL Funding
Data Extract		 1st: Start of
collection for
2020-21 Staff
Evaluation
Overall Ratings &
Subcomponent
scores (Data Due:
October 15, 2021)

20th: All Final 2020-
21 SIRS EOY
Data Due
(except for
Special Education
Events, Staff
Evaluation)
September 2021
October
November
3rd: 2020-21 SIRS
EOY Data
Statement of
Certification
Form (except for
Special Education
Events, Staff
Evaluation)		 8th: August
Graduates, Total
Cohort
Graduation Rate
Reporting		  

Resources:

 

*Note, the Charter School Office Calendar is subject to change at any time by official action of the NYSED. Please check the IRS website for current updates to the SIRS timeline. If you have any questions or concerns, Please e-mail us: CharterSchools@nysed.gov

Last Updated: October 30, 2020