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PD 6 FORM CONTENTS:

 

transmittal letter

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Instructions and Definitions

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Section A

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Section B

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Section C

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Official Seal of the New York State Education Department THE STATE EDUCATION DEPARTMENT / THE UNIVERSITY OF THE STATE OF NEW YORK / ALBANY, NY 12234
_____________________________________________________________________________________________________
MANAGER, STRATEGIC EVALUATION DATA COLLECTION, ANALYSIS AND REPORTING
1613 ONE COMMERCE PLAZA
ALBANY, NEW YORK  12234
Tel. (518) 486-4678
Fax (518) 408-3363
 E-mail:  dataquest@mail.nysed.gov  

 

To:

 

Special Education Data Managers and Chief School Officers of:

Boards of Cooperative Educational Services
Public School Districts
Special Act School Districts
Charter Schools
Approved Private Schools
Selected State Agencies
State-Operated Schools
State-Supported Schools

Date: November 2004
From: Inni Barone
Subject: PD-6 – Report of Personnel Employed or Needed to Provide Special Education and Related Services to Students with Disabilities.

Important: Due Date is February 2, 2005. All schools must submit this report electronically through the PD web-based system at http://pd.nysed.gov. Paper copies of this report will not be accepted.

Attached is a PD-6 form, Report of Personnel Employed or Needed to Provide Special Education and Related Services to Students with Disabilities. It must be completed by all school districts, Boards of Cooperative Educational Services, Charter Schools, selected State agencies, State-operated schools, State-supported schools, and approved private schools for students with disabilities. This report is designed to collect full-time equivalent (FTE) data on or about December 1, 2004, regarding special education personnel who are currently employed or are needed; as well as those personnel projected to be needed in five years (school year 2009-2010). The New York State Education Department is required to report these data to the United States Department of Education (USDOE) pursuant to 20 U.S.C. 1418, and 34 CFR 300.380. All schools have been issued a User ID and password and must submit this report through our website at http://pd.nysed.gov.

The PD-6 form has been designed in a manner fully consistent with USDOE requirements established for the special education data report and provides valuable information to the State to use in planning for adequate supply of qualified staff and for developing policy and programs that impact the recruitment and retention of qualified personnel.

As compared to the PD-6 form for 2003-2004, the PD-6 form for 2004-2005 is revised in the following ways:

  • In previous years, Section A was used to report special education personnel who were employed to serve preschool students with disabilities, and Section B was used to report special education personnel who were employed to serve school-age students with disabilities. This year, the form is reformatted as follows:

  • Section A is for reporting teachers, teaching assistants and teacher aides who provide services to preschool students with disabilities;

  • Section B is for reporting teachers, teaching assistants and teacher aides who provide services to school-age students with disabilities; and

  • Section C is for reporting other special education personnel who provide services to preschool or school-age students with disabilities.

  • New credential titles and personnel titles are added to the form to reflect changes in teacher certification regulations that went into effect on February 2, 2004 (See section 80-3 of the Regulations of the Commissioner of Education and visit the teacher certification website at http://www.highered.nysed.gov/tcert/ ). Please note, this year's form requests data for personnel who hold certification titles under section 80-2 or new certification titles under section 80-3 of the Regulations of the Commissioner of Education, and appropriate licensures.

  • Directions have been added to report staff in the "Vacant but Funded Positions" column if the position is funded and needed to meet the identified needs of students with disabilities, but appropriately certified personnel are not available to fill the position OR the position is temporarily filled with staff who are not appropriately certified.

  • Data are no longer required for the following personnel titles: Recreation Therapist or Therapeutic Recreation Specialist; Physical Therapist-Bilingual; Physical Therapist Assistant-Bilingual; Occupational Therapist-Bilingual; Occupational Therapist Assistant-Bilingual; Diagnostic and Evaluation Staff; Diagnostic and Evaluation Staff-Bilingual. Please note, if your school reported Physical Therapists, Physical Therapist Assistants, Occupational Therapists, and Occupational Therapist Assistants who were bilingual in the past, please report these staff in the same personnel categories without the bilingual designation.

  • The Counselor and Counselor-Bilingual personnel titles have been renamed as Guidance Counselor and Guidance Counselor-Bilingual.

  • Data regarding the number of students served by teachers are no longer required on this report.

  • Data are requested for the number of employees, aged 50 or older, and not 55 or older as in the past.

  • During the 2004-2005 school year, Strategic Evaluation Data Collection, Analysis and Reporting (SEDCAR) personnel may be available to conduct a limited number of regional training programs regarding the various special education data forms (i.e., the PD forms). If you feel that such training would be useful to the data managers in your area, please contact your local Special Education Training and Resource Center (SETRC). The data collected through the PD forms are used in one or more of the following reports and activities:

    If you have any questions or are in need of assistance in completing this report, please contact the SEDCAR Unit by using the contact information provided in the letterhead.

    Specific questions regarding certification/licensure requirements should be directed to the Office of Higher Education, Office of Teaching Initiatives at (518) 474-3901 or e-mail your questions to tcert@mail.nysed.gov . You may also visit their website at http://www.highered.nysed.gov/tcert/. This office is located at New York State Education Department, 5N Education Building, Albany, New York, 12234.

    Attachment

    cc:    Rebecca H. Cort
            SETRC Professional Development Specialists
            Office of Teaching Initiatives


    The University of the State of New York
    THE STATE EDUCATION DEPARTMENT
    Office of Vocational and Educational Services for Individuals with Disabilities (VESID)
    Strategic Evaluation Data Collection, Analysis and Reporting
    One Commerce Plaza – Room 1613
    Albany, NY 12234-0001

    PD-6 – Report of Personnel Employed or Needed to Provide Special Education and Related Services to Students with Disabilities

    Instructions:

    1. Submit this report through our website at http://pd.nysed.gov  by February 2, 2005.

    1. Retain one copy (and supporting documentation) in your district/school/agency for reference and audit purposes. The required retention period ends June 30, 2011.

    1. Carefully read the Instructions and Definitions on the following pages.

    1. If you have questions about this report, please call (518) 486-4678, or e-mail your questions to dataquest@mail.nysed.gov  Specific questions regarding certification/ licensure requirements should be directed to the Office of Higher Education, Office of Teaching Initiatives at (518) 474-3901 or through e-mail at tcert@mail.nysed.gov  You may also visit their website at http://www.highered.nysed.gov/tcert/

     

     

     

    Check this box if you did not employ or directly contract with any special education or “other personnel” to provide services to students with disabilities, ages 3 to 21, on or about December 1, 2004. If this box is checked, and you have submitted this information through our website at http://pd.nysed.gov your report is complete.

    District/School/Agency Information

    (Enter 12-digit SED Code Below)

                           
    DISTRICT/SCHOOL/AGENCY NAME

     

    ADDRESS


     

    CITY STATE ZIP

    Contact Person Information*

    NAME
    TITLE
    TELEPHONE FAX
    E-MAIL ADDRESS

    *All correspondence from the address at the top of this page will be directed to the contact person reported in the PD web-based system at http://pd.nysed.gov. You may update the contact person at any time through the PD web-based system located at http://pd.nysed.gov.

     


    Instructions and Definitions for completing the PD-6 Report

    1. The data entered in this report should reflect special education personnel information on or about December 1, 2004. This report must be submitted to the State Education Department through our website at http://pd.nysed.gov  Paper copies of this report will not be accepted.

    1. Complete Sections A and C for personnel who serve preschool students with disabilities and Sections B and C for personnel who serve school-age students with disabilities. Sections A and B contain a listing of all special education teacher titles, including teaching assistants and teacher aides. Section C contains a listing of all other personnel titles.

    1. Report information for all personnel who were employed or directly contracted with, to provide special education services or programs to students with disabilities, ages 3-21. (In almost all cases, these are the personnel to whom the district/school/agency issues pay checks.) Please note that all BOCES special education personnel should only be reported by the BOCES, even though other schools contract with BOCES. Also, all staff of approved special education programs should be reported by the approved special education programs and not by schools that contract with the approved special education program for such staff.

    1. Report information for all special education personnel, regardless of funding source (i.e., Part B of IDEA (federal), State or local).

    1. Do not report personnel providing special education services to children from birth to age two.

    1. Do not report general education teachers who work with preschool or school-age students with disabilities unless these teachers were hired specifically to work with students with disabilities.

    For example, do not report ESL teachers unless they are specifically hired to work with students with disabilities.

    As another example, approved private schools should report general education teachers they employ to teach content area curriculum to students with disabilities. These general education teachers should be reported under "Other Professional Personnel".

    1. Report information for personnel with bilingual certification or licensure separately from other personnel. One is not a subset of the other.

    1. Full-Time Equivalency (FTE) is the numeric representation of the extent to which personnel are employed or needed. A full-time teacher should be reported as 1.00 FTE. A part-time teacher working four hours per day (in a six hour day) would be calculated as .67 FTE. For staff who are employed on a per diem or hourly basis as needed during the year, provide the best estimation of their need over a one-year period by adding the total number of hours or days employed, divided by the number of hours or days that would constitute full-time employment for such staff.

    1. For personnel who are certified/licensed in more than one area, and provide services to students in more than one area, pro-rate their FTE for each area in which they provide services, so that the total FTE reflects their actual FTE of employment.

    1. Report the FTE number of funded but unfilled positions in the "Vacant but Funded Positions" column if the position is needed to meet the identified needs of students with disabilities, but appropriately certified personnel are not available to fill the position OR the position is temporarily filled with staff who are not appropriately certified.

    1. If you have any questions, please contact the Strategic Evaluation Data Collection, Analysis and Reporting (SEDCAR) unit by telephoning (518) 486-4678. You may also e-mail your questions to dataquest@mail.nysed.gov

    Specific questions regarding certification/licensure requirements should be directed to the Office of Higher Education, Office of Teaching Initiatives at (518) 474-3901 or through e-mail at tcert@mail.nysed.gov  You may also visit their website at http://www.highered.nysed.gov/tcert/

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     


    Column Definitions/Instructions

    Column

    Item

    Definition/Instructions

    A

    Permanent
    Certification/
    Licensure or
    Professional Certificate

    Report the FTE number of personnel who have Permanent Certification or Professional Certification, pursuant to sections 80-2 and 80-3 of the Regulations of the Commissioner of Education or the required license, in the specified personnel category. Also report in this column, long-term substitutes who have the required certification and all staff who do not require certification or licensure to meet existing State standards (or for whom no State standards exist, i.e., teacher aides, non-professional staff, etc.)

    B

    Provisional
    Certification or
    Initial Certificate

    Report the FTE number of personnel who have Provisional Certification or Initial Certificate, pursuant to sections 80-2 and 80-3 of the Regulations of the Commissioner of Education, in the specified personnel category. The following credentials should also be included in this category: Transition B Certificates; Internship Certificates; Exchange Permits; Conditional Provisional Certificates; Conditional Initial Certificates; and long term substitutes working towards required certification.

    C

    Modified Temporary License

    Report the FTE number of personnel for whom schools/districts have requested and received approval from the Department for Modified Temporary License.

    D

    Temporary Licenses, Continuing Certificates or Level I, II, III or Preprofessional Certificate

    This column is for reporting the number of Teaching Assistants only. Report the FTE number of personnel with a Level I, II, III or Preprofessional Certificate. Also include in this column the FTE number of personnel for whom a temporary license or a continuing certificate has been requested and issued by the Department.

    E

    Vacant, but
    Funded
    Positions

    Report the FTE number of funded positions that are unfilled in this column if the positions are needed to meet the identified needs of students with disabilities, but appropriately certified personnel are not available to fill the positions OR the positions are temporarily filled with staff who are not appropriately certified. Do not report personnel included in Columns A, B, C or D in this count. Also, this item should not reflect the number of additional personnel that may be "desirable" but are not currently required or funded.

    Include in this column, long-term substitutes who are not working towards the required certification for the specified title.

    F

    Current
    Demand

    For each personnel category, adding the numbers of personnel reported in Columns A-E derives Current Demand. This item should not reflect the number of additional personnel that may be "desirable but are not currently required and funded."

    G

    Employees Aged 50 or Older

    For each personnel category, report the FTE number of employed personnel who are aged 50 or older on December 1, 2004. Do not include any personnel who are contracted by the district/school/agency.

    H

    Five Year
    Projection

    This projected five year Total Demand (i.e., the total FTE, which will be needed) for each personnel category should be computed. The formula below may be used for generating projection data, however, other projection methodologies developed or adopted at the local level, may also be used. (Department approval is not required for the implementation of alternative projection methodologies.)

    5 Year Projected Student Enrollment Per Personnel Category

    Five Year
    =
    Projection

    Average Number Students Assigned to Each Staff in this Personnel Category

    Please note that if you report a five-year projection of "0", you will receive a message at the time of data entry requesting confirmation that "0" is your five-year projection.

     


    Additional Information Regarding Some Personnel Titles

    Teacher of the Speech and Hearing Handicapped-with SLP License or Teacher of Speech and Language Disabilities-with SLP License (Items 07, 08, 39 and 40)

    This category includes certified teachers of the speech and hearing handicapped or teachers of speech and language disabilities who also hold a New York State license as a Speech Language Pathologist (SLP).

    Other Professional Staff (Items 84)

    Schools that serve only students with disabilities (e.g., private residential or day schools, State-operated schools, etc.) and hire general education teachers who work solely with students with disabilities, should report these general education teachers as Other Professional Staff.

    Non-Professional Staff (Items 85)

    This personnel category may include secretaries and clerks having special education assignments. It does not include janitorial and maintenance personnel.

    The following website will provide you useful information related to certification requirements:

    http://www.highered.nysed.gov/tcert/


    Report of Personnel Employed or Needed to Provide Special Education and Related Services to Students with Disabilities on or About December 1, 2004

    Section A: Special Education Teachers, Teaching Assistants and Teacher Aides Employed or Needed for Preschool Students with Disabilities, on or About December 1, 2004*

    Personnel

    Employed or Contracted

         

    Five-Year Projection

    A B C D E** F G H
     

    Certification / License / Position

    Permanent
    Certification/ Licensure or Professional Certificate

    Provisional
    Certification or Initial Certificate

    Modified Temporary License

    Temporary Licenses, Continuing Certificates or Level I, II, III or Preprofess-ional Certificate

    Vacant, But
    Funded
    Positions

    Current Demand (A+B+C+D+E)

    Employees Aged 50 or Older

    Projected Demand 2009-2010

    01 Preschool Teacher of Special Education         Report below on Line 02     Report below on Line 02
    02 Teacher of Students with Disabilities (birth–grade 2)****                
    03 Preschool Teacher of Special Education- Bilingual         Report below on Line 04     Report below on Line 04
    04 Teacher of Students with Disabilities (birth-grade 2)-Bilingual****                
    05 Teacher of English as a Second Language         Report below on Line 06     Report below on Line 06
    06 Teacher of English to Speakers of Other Languages (all grades)****                
    07 Teacher of the Speech and Hearing
    Handicapped (with SLP License)
            Report below on Line 08     Report below on Line 08
    08 Teacher of Speech and Language Disabilities (all grades) (with SLP License)****                
    09

    Teacher of the Speech and Hearing
    Handicapped (Certified Only)

            Report below on Line 10     Report below on Line 10
    10 Teacher of Speech and Language Disabilities (all grades) (Certified Only)****                
    11 Teacher of the Speech and Hearing
    Handicapped (with SLP License)-Bilingual
            Report below on Line 12     Report below on Line 12
    12 Teacher of Speech and Language Disabilities (all grades) (with SLP License) – Bilingual****                
    13 Teacher of the Speech and Hearing
    Handicapped (Certified Only)-Bilingual
            Report below on Line 14     Report below on Line 14
    14 Teacher of Speech and Language Disabilities (all grades) (Certified Only)- Bilingual****                
    15 Teacher of the Deaf and Hearing Impaired         Report below on Line 16.     Report below on Line 16.
    16 Teacher of Deaf and Hard of Hearing (all grades)****                
    17 Teacher of the Deaf and Hearing Impaired–Bilingual         Report below on Line 18     Report below on Line 18
    18 Teacher of Deaf and Hard of Hearing (all grades)- Bilingual****                
    19 Teacher of the Blind and Partially Sighted         Report below on Line 20     Report below on Line 20
    20 Teacher of the Blind and Visually Impaired (all grades)****                
    21 Teacher of the Blind and Partially Sighted – Bilingual         Report below on Line 22     Report below on Line 22
    22 Teacher of the Blind and Visually Impaired (all grades)- Bilingual****                
    23 Teaching Assistant****                
    24 Teaching Assistant – Bilingual****                
    25 Teacher Aide***                
    26 Teacher Aide – Bilingual***                

    *

    All personnel reported in Columns A-H are to be reported in terms of "Full-Time-Equivalency".

    **

     Report the FTE number of funded positions that are unfilled in this column if the positions are needed to meet the identified needs of students with disabilities, but appropriately certified personnel are not available to fill the positions OR the positions are temporarily filled with staff who are not appropriately certified.
    *** Report teacher aides in Column A.
    **** New certification standards for these titles went into effect February 2, 2004 (see section 80-3 of the Regulations of the Commissioner of Education).

     

    Section B: Special Education Teachers, Teaching Assistants and Teacher Aides Employed or Needed for School-Age Students with Disabilities, on or About December 1, 2004*

    Personnel

    Employed or Contracted

         

    Five-Year Projection

    A B C D E** F G H
     

    Certification / License / Position

    Permanent
    Certification/ Licensure or Professional Certificate

    Provisional
    Certification or Initial Certificate

    Modified Temporary License

    Temporary Licenses, Continuing Certificates or Level I, II, III or Preprofess-ional Certificate

    Vacant, But
    Funded
    Positions

    Current Demand (A+B+C+D+E)

    Employees Aged 50 or Older

    Projected Demand 2009-2010

    27 Teacher of Students with Disabilities (birth–grade 2)****                
    28 Teacher of Students with Disabilities (birth-grade 2)-Bilingual****                
    29 Teacher of Special Education         Report below on Lines 31-36     Report below on Lines 31-36
    30 Teacher of Special Education-Bilingual            
    31 Teacher of Students with Disabilities (grades 1-6)****                
    32 Teacher of Students with Disabilities (grades 1-6)-Bilingual****                
    33 Teacher of Students with Disabilities (grades 5-9)****                
    34 Teacher of Students with Disabilities (grades 5-9)-Bilingual****                
    35 Teacher of Students with Disabilities (grades 7-12)****                
    36 Teacher of Students with Disabilities (grades 7-12)-Bilingual****                
    37 Teacher of English as a Second Language         Report below on Line 38     Report below on Line 38
    38 Teacher of English to Speakers of Other Languages (all grades)****                
    39 Teacher of the Speech and Hearing
    Handicapped (with SLP License)
            Report below on Line 40     Report below on Line 40
    40 Teacher of Speech and Language Disabilities (all grades) (with SLP License)****                
    41 Teacher of the Speech and Hearing
    Handicapped (Certified Only)
            Report below on Line 42     Report below on Line 42
    42 Teacher of Speech and Language Disabilities (all grades) (Certified Only)****                
    43 Teacher of the Speech and Hearing
    Handicapped (with SLP License)-Bilingual
            Report below on Line 44     Report below on Line 44
    44 Teacher of Speech and Language Disabilities (all grades) (with SLP License) – Bilingual****                
    45

    Teacher of the Speech and Hearing
    Handicapped (Certified Only)-Bilingual

            Report below on Line 46     Report below on Line 46
    46 Teacher of Speech and Language Disabilities (all grades) (Certified Only)- Bilingual****                
    47 Teacher of the Deaf and Hearing Impaired         Report below on Line 48     Report below on Line 48
    48 Teacher of the Deaf and Hard of Hearing (all grades)****                
    49 Teacher of the Deaf and Hearing Impaired–Bilingual         Report below on Line 50     Report below on Line 50
    50 Teacher of Deaf and Hard of Hearing (all grades)- Bilingual****                
    51 Teacher of the Blind and Partially Sighted         Report below on Line 52     Report below on Line 52
    52 Teacher of the Blind and Visually Impaired (all grades)****                
    53 Teacher of the Blind and Partially Sighted – Bilingual         Report below on Line 54     Report below on Line 54
    54 Teacher of the Blind and Visually Impaired (all grades)- Bilingual****                
    55 Teaching Assistant****                
    56 Teaching Assistant – Bilingual****                
    57 Teacher Aide***                
    58 Teacher Aide – Bilingual***                

    *

    All personnel reported in Columns A-H are to be reported in terms of "Full-Time-Equivalency".

    **

     Report the FTE number of funded positions that are unfilled in this column if the positions are needed to meet the identified needs of students with disabilities, but appropriately certified personnel are not available to fill the positions OR the positions are temporarily filled with staff who are not appropriately certified.
    *** Report teacher aides in Column A.
    **** New certification standards for these titles went into effect February 2, 2004 (see section 80-3 of the Regulations of the Commissioner of Education).


    Section C: Other Personnel Employed or Needed to Provide Services to Preschool and School-Age Students with Disabilities, on or About December 1, 2004*

    Personnel

    Employed or Contracted

         

    Five-Year Projection

    A B C D E** F G H
     

    Certification / License / Position

    Permanent
    Certification/ Licensure or Professional Certificate

    Provisional
    Certification or Initial Certificate

    Modified Temporary License

    Temporary Licenses, Continuing Certificates or Level I, II, III or Preprofess-ional Certificate

    Vacant, But
    Funded
    Positions

    Current Demand (A+B+C+D+E)

    Employees Aged 50 or Older

    Projected Demand 2009-2010

    59 School Psychologist                
    60 School Psychologist – Bilingual                
    61 School Social Worker                
    62 School Social Worker – Bilingual                
    63 Rehabilitation Counselor                
    64 Audiologist                
    65 Work-Study Coordinator                
    66 Physical Education Teacher                
    67 Physical Education Teacher – Bilingual                
    68 Vocational Education Teacher                
    69 Vocational Education Teacher – Bilingual                
    70 Physical Therapist                
    71 Physical Therapist Assistant                
    72 Occupational Therapist                

    73

    Occupational Therapist Assistant                
    74 Guidance Counselor                
    75 Guidance Counselor – Bilingual                

    76

    Interpreter for Students With Hearing Impairments/Deafness                
    77 Orientation and Mobility Instructor                
    78 Orientation and Mobility Instructor – Bilingual                
    79 Registered Nurse                
    80 Registered Nurse – Bilingual                
    81 Licensed Practical Nurse                
    82 Licensed Practical Nurse – Bilingual                
    83 Supervisor/Administrator                
    84 Other Professional Staff                
    85 Non-Professional Staff**                

    *

    All personnel reported in Columns A-H are to be reported in terms of "Full-Time-Equivalency".

    **

    Report the FTE number of funded positions that are unfilled in this column if the positions are needed to meet the identified needs of students with disabilities, but appropriately certified personnel are not available to fill the positions OR the positions are temporarily filled with staff who are not appropriately certified.
    **** New certification standards for these titles went into effect February 2, 2004 (see section 80-3 of the Regulations of the Commissioner of Education).

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