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PD 6 FORM CONTENTS:

 

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Instructions and Definitions

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Section A

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Section B

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Section C

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Official Seal of the New York State Education Department THE STATE EDUCATION DEPARTMENT / THE UNIVERSITY OF THE STATE OF NEW YORK / ALBANY, NY 12234
_______________________________________________________________________________________
MANAGER, STRATEGIC EVALUATION DATA COLLECTION, ANALYSIS AND REPORTING
1613 ONE COMMERCE PLAZA
ALBANY, NEW YORK  12234
Tel. (518) 486-4678
Fax (518) 408-3363
 E-mail:  dataquest@mail.nysed.gov  

 

To:

 

Special Education Data Managers and Chief School Officers of:

Boards of Cooperative Educational Services
Public School Districts
Special Act School Districts
Charter Schools
Approved Private Schools
Selected State Agencies
State-Operated Schools
State-Supported Schools

Date: November 2005
From: Inni Barone
Subject: PD-6 – Report of Personnel Employed or Needed to Provide Special Education and Related Services to Students with Disabilities.

Important: Due Date is February 2, 2006.

Attached is a PD-6 form, Report of Personnel Employed or Needed to Provide Special Education and Related Services to Students with Disabilities. It must be completed by all school districts, Boards of Cooperative Educational Services, Charter Schools, selected State agencies, State-operated schools, State-supported schools, and approved private schools for students with disabilities. This report is designed to collect full-time equivalent (FTE) data on or about December 1, 2005, regarding special education personnel who are currently employed according to their certification status and vacancies. The New York State Education Department is required to report these data to the United States Department of Education (USDOE) pursuant to the Individuals with Disabilities Education Act (IDEA) [P.L. 108-446, Section 618(a)(3)]. All schools have been issued a User ID and password and must submit this report through our website at http://pd.nysed.gov. Paper copies of this report will not be accepted. The due date is February 2, 2006.

As compared to the PD-6 form for 2004-2005, the PD-6 form for 2005-2006 is revised in the following ways:

During the 2005-2006 school year, Strategic Evaluation Data Collection, Analysis and Reporting (SEDCAR) personnel may be available to conduct a limited number of regional training programs regarding the various special education data forms (i.e., the PD forms). If you feel that such training would be useful to the data managers in your area, please contact your local Special Education Training and Resource Center (SETRC). The data collected through the PD forms are used in one or more of the following reports and activities:

If you have any questions or are in need of assistance in completing this report, please contact the SEDCAR Unit.

Specific questions regarding certification/licensure requirements should be directed to the Office of Higher Education, Office of Teaching Initiatives at (518) 474-3901 or e-mail your questions to tcert@mail.nysed.gov. You may also visit their website at http://www.highered.nysed.gov/tcert/. This office is located at New York State Education Department, 5N Education Building, Albany, New York, 12234.

Attachment
 


The University of the State of New York
THE STATE EDUCATION DEPARTMENT
Office of Vocational and Educational Services for Individuals with Disabilities (VESID)
Strategic Evaluation Data Collection, Analysis and Reporting
One Commerce Plaza – Room 1613
Albany, NY 12234-0001

PD-6 – Report of Personnel Employed or Needed to Provide Special Education and Related Services to Students with Disabilities

Instructions:

  1. Submit this report through our website at http://pd.nysed.gov by February 2, 2006.
  2. Retain one copy (and supporting documentation) in your district/school/agency for reference and audit purposes. The required retention period ends June 30, 2013.
  3. Carefully read the Instructions and Definitions on the following pages.
  4. If you have questions about this report, please call (518) 486-4678, or e-mail your questions to dataquest@mail.nysed.gov. Specific questions regarding certification/ licensure requirements should be directed to the Office of Higher Education, Office of Teaching Initiatives at (518) 474-3901 or through e-mail at tcert@mail.nysed.gov  You may also visit their website at http://www.highered.nysed.gov/tcert/

 

 

 

Check this box if you did not employ or directly contract with any special education or “other personnel” to provide services to students with disabilities, ages 3 to 21, on or about December 1, 2005. If this box is checked, and you have submitted this information through our website at http://pd.nysed.gov your report is complete.

District/School/Agency Information

(Enter 12-digit SED Code Below)

                       
DISTRICT/SCHOOL/AGENCY NAME
ADDRESS


 

CITY STATE ZIP

Contact Person Information*

NAME
TITLE
TELEPHONE FAX
E-MAIL ADDRESS

*All correspondence from SEDCAR will be directed to the contact person identified in the PD web based data entry system at http://pd.nysed.gov. Please keep the contact person information current, including the e-mail address as most communication will occur via e-mail.

 


Instructions and Definitions for completing the PD-6 Report

  1. The data entered in this report should reflect special education personnel information on or about December 1, 2005.  This report must be submitted to the State Education Department through our website at http://pd.nysed.gov  Paper copies of this report will not be accepted.
  2. Complete Sections A and C for personnel who serve preschool students with disabilities and Sections B and C for personnel who serve school-age students with disabilities. Sections A and B contain a listing of all special education teacher titles, including teaching assistants and teacher aides. Section C contains a listing of all other personnel titles.
  3. Report information for all personnel who were employed or directly contracted with, to provide special education services or programs to students with disabilities, ages 3-21.  (In almost all cases, these are the personnel to whom the district/school/agency issues pay checks.)  Please note that all BOCES special education personnel should only be reported by the BOCES, even though school districts contract with BOCES.  Also, all staff of approved special education programs should be reported by the approved special education programs and not by schools that contract with the approved special education program for such staff.
  4. Report information for all special education personnel, regardless of funding source (i.e., Part B of IDEA (federal), State or local).
  5. Do not report personnel providing special education services to children from birth to age two.
  6. Do not report general education teachers who work with preschool or school age students with disabilities unless these teachers were hired specifically to work with students with disabilities.

For example, do not report general education teachers who are the grade level or content area teachers of record and provide instruction to students with disabilities in the general education classrooms.

As another example, if approved private schools for students with disabilities employ general education teachers to teach content area curriculum to students with disabilities and if such teachers are certified as special education teachers, they should be reported under the appropriate special education certification category. If they are not certified to teach students with disabilities in special education classrooms, they should be reported under the “Not Fully Certified” column. Please note that in previous years, instructions were provided to report such teachers under “Other Professional Personnel”.

  1. Report information for personnel with bilingual certification or licensure separately from other personnel.  One is not a subset of the other.
  2. Full-Time Equivalency (FTE) is the numeric representation of the extent to which personnel are employed or needed.  A full-time teacher should be reported as 1.00 FTE.  A part-time teacher working four hours per day (in a six hour day) would be calculated as .67 FTE.  For staff who are employed on a per diem or hourly basis as needed during the year, provide the best estimation of their need over a one-year period by adding the total number of hours or days employed, divided by the number of hours or days that would constitute full-time employment for such staff.
  3. For personnel who are certified/licensed in more than one area, and provide services to students in more than one area, pro-rate their FTE for each area in which they provide services, so that the total FTE reflects their actual FTE of employment.
  4. Report the FTE number of personnel in the “Not Fully Certified” column if the position is needed to meet the identified needs of students with disabilities, but because appropriately certified staff are not available to fill the position, it is filled temporarily with not fully certified personnel. Include in this column, long-term substitutes who lack the required certification for the specified title.
  5. Report the FTE number of funded but unfilled positions in the “Vacant but Funded Positions” column if the position is needed to meet the identified needs of students with disabilities, but appropriately certified personnel are not available to fill the position.
  6. If you have any questions, please contact the Strategic Evaluation Data Collection, Analysis and Reporting (SEDCAR) unit by telephoning (518) 486-4678.  You may also e-mail your questions to dataquest@mail.nysed.gov

Specific questions regarding certification/licensure requirements should be directed to the Office of Higher Education, Office of Teaching Initiatives at (518) 474-3901 or through e-mail at tcert@mail.nysed.gov You may also visit their website at http://www.highered.nysed.gov/tcert/

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Column Definitions/Instructions

Column

Item

Definition/Instructions

A

Permanent
Certification/
Licensure or
Professional Certificate

Report the FTE number of personnel who have Permanent Certification or Professional Certification, pursuant to sections 80-2 and 80-3 of the Regulations of the Commissioner of Education or the required license, in the specified personnel category. Also report in this column, long-term substitutes who have the required certification and all staff who do not require certification or licensure to meet existing State standards (or for whom no State standards exist, i.e., teacher aides, non-professional staff, etc.)

B

Provisional
Certification or
Initial Certificate

Report the FTE number of personnel who have Provisional Certification or Initial Certificate, pursuant to sections 80-2 and 80-3 of the Regulations of the Commissioner of Education, in the specified personnel category. The following credentials should also be included in this category: Supplementary Certificates; Transition B Certificates; Internship Certificates; Exchange Permits; Conditional Provisional Certificates; Conditional Initial Certificates; and long term substitutes working towards required certification.

C

Temporary Licenses, Continuing Certificates or Level I, II, III or Preprofessional Certificate

This column is for reporting the number of Teaching Assistants only. Report the FTE number of personnel with a Level I, II, III or Preprofessional Certificate. Also include in this column the FTE number of personnel for whom a temporary license or a continuing certificate has been requested and issued by the Department.

D

Not Fully
Certified

Report the FTE number of personnel in positions that are needed to meet the identified needs of students with disabilities, but because appropriately certified personnel are not available to fill the position, the position is filled temporarily with not fully certified personnel. Include in this column, long-term substitutes who lack the required certification for the specified title. Also report in this column teaching assistants who are not fully certified.

E

Vacant, but
Funded
Positions

Report the FTE number of funded positions that are unfilled in this column if the positions are needed to meet the identified needs of students with disabilities, but appropriately certified personnel are not available to fill the positions. Do not report personnel included in Columns A, B, C, D in this count. Also, this item should not reflect the number of additional personnel that may be "desirable" but are not currently required or funded.

F

Current
Demand

For each personnel category, adding the numbers of personnel reported in Columns A-E derives Current Demand. This item should not reflect the number of additional personnel that may be “desirable but are not currently required and funded.”

 


Additional Information Regarding Some Personnel Titles

Teacher of the Speech and Hearing Handicapped-with SLP License or Teacher of Speech and Language Disabilities-(all grades) with SLP License (Lines 05, 29)

This category includes certified teachers of the speech and hearing handicapped or teachers of speech and language disabilities who also hold a New York State license as a Speech Language Pathologist (SLP).

Non-Professional Staff (Line 67)

This personnel category may include secretaries and clerks having special education assignments. This category should not be used to report teacher aides. Teacher aides are to be reported in Lines 16, 17, 41 and 42. Do not report janitorial and maintenance personnel in this category.

The following website will provide you useful information related to certification requirements:
http://www.highered.nysed.gov/tcert/


Report of Personnel Employed or Needed to Provide Special Education and Related Services to Students with Disabilities on or About December 1, 2005
Section A: Special Education Teachers, Teaching Assistants and Teacher Aides Employed or Needed for Preschool Students with Disabilities, on or About December 1, 2005*
 

Personnel

Employed or Contracted

A B C D E F
 

Certification / License / Position

Permanent
Certification/ Licensure or Professional Certificate

Provisional
Certification or Initial Certificate

Temporary Licenses, Continuing Certificates or Level I, II, III or Preprofessional Certificate

Not Fully Certified/Licensed

Vacant, But
Funded
Positions

Current Demand (A+B+C+D+E)

01 Preschool Teacher of Special Education       Report below on Line 02 Report below on Line 02  
02 Teacher of Students with Disabilities (birth–grade 2)**            
03 Preschool Teacher of Special Education- Bilingual       Report below on Line 04 Report below on Line 04  
04 Teacher of Students with Disabilities (birth-grade 2)-Bilingual**            
05 Teacher of the Speech and Hearing Handicapped (with SLP License) / Teacher of Speech and Language Disabilities (all grades) (with SLP License)**            
06 Teacher of the Speech and Hearing Handicapped (Certified Only) / Teacher of Speech and Language Disabilities (all grades) (Certified Only)**            
07 Teacher of the Speech and Hearing
Handicapped (with SLP License) - Bilingual / Teacher of Speech and Language Disabilities (all grades) (with SLP License) - Bilingual**
           
08 Teacher of Speech and Hearing Handicapped (Certified Only) - Bilingual / Teacher of Speech and Language Disabilities (all grades) (Certified Only) - Bilingual**            
09

Teacher of the Deaf and Hearing Impaired / Teacher of Deaf and Hard of Hearing (all grades)**

           
10 Teacher of the Deaf and Hearing Impaired - Bilingual / Teacher of the Deaf and Hard of Hearing (all grades) - Bilingual**            
11 Teacher of the Blind and Partially Sighted / Teacher of the Blind and Visually Impaired (all grades)**            
12 Teacher of the Blind and Partially Sighted - Bilingual / Teacher of the Blind and Visually Impaired (all grades) - Bilingual**            
13 Teaching Assistant**            
14 Teaching Assistant - Bilingual**            
15 Teachers Aide***            
16 Teachers Aide - Bilingual**            

*

All personnel reported in Columns A-H are to be reported in terms of "Full-Time-Equivalency".

**

 New certification standards for these titles went into effect February 2, 2004 (see section 80-3 of the Regulations of the Commissioner of Education).
*** Report teacher aides in Column A.

 

Section B: Special Education Teachers, Teaching Assistants and Teacher Aides Employed or Needed for School-Age Students with Disabilities, on or About December 1, 2005*

Personnel

Employed or Contracted

   
A B C D E F
 

Certification / License / Position

Permanent
Certification/ Licensure or Professional Certificate

Provisional
Certification or Initial Certificate

Temporary Licenses, Continuing Certificates or Level I, II, III or Preprofessional Certificate

Not Fully Certified/Licensed

Vacant, But
Funded
Positions

Total Current Demand (A+B+C+D+E)

17 Teacher of Students with Disabilities (birth-grade 2)**            
18 Teacher of Students with Disabilities (birth-grade 2) - Bilingual**            
19 Teacher of Special Education       Report below on Lines 21-28 Report below on Lines
21-28
 
20 Teacher of Special Education - Bilingual        
21 Teacher of Students with Disabilities (grades 1-6)**            
22 Teacher of Students with Disabilities (grades 1-6)
Bilingual**
           
23 Teacher of Students with Disabilities (grades 5-9)
Content Specialist**
           
24 Teacher of Students with Disabilities (grades 5-9)
Content Specialist - Bilingual**
           
25 Teacher of Students with Disabilities (grades 5-9) Generalist**            
26 Teacher of Students with Disabilities (grades 5-9)
Generalist - Bilingual**
           
27 Teacher of Students with Disabilities (grades 7-12)**            
28 Teacher of Students with Disabilities (grades 7-12) -Bilingual**            
29 Teacher of Speech and Hearing handicapped (with SLP License) / Teacher of Speech and Language Disabilities (all grades) (with SLP License)**            
30 Teacher of the Speech and Hearing Handicapped (Certified Only) / Teacher of Speech and Language Disabilities (all grades) (Certified Only)**            
31 Teacher of the Speech and Hearing Handicapped (with SLP License) - Bilingual / Teacher of Speech and Language Disabilities (all grades) (with SLP License) - Bilingual            
32 Teacher of the Speech and Hearing Handicapped (Certified Only) - Bilingual / Teacher of Speech and Language Disabilities (all grades) (Certified Only) - Bilingual**            
33 Teacher of the Deaf and Hearing Impaired / Teacher of the Deaf and Hard of Hearing (all grades)**            
34 Teacher of the Deaf and Hearing Impaired - Bilingual / Teacher of the Deaf and Hard of Hearing (all grades) - Bilingual**            
35 Teacher of the Blind and Partially Sighted / Teacher of the Blind and Visually Impaired (all grades)**            
36 Teacher of the Blind and Partially Sighted - Bilingual / Teacher of the Blind and Visually Impaired (all grades) - Bilingual**            
37 Teaching Assistant**            
38 Teaching Assistant - Bilingual**            
39 Teacher  Aide***            
40 Teacher Aide - Bilingual***            

*

All personnel reported in Columns A-H are to be reported in terms of "Full-Time-Equivalency".

**

 New certification standards for these titles went into effect February 2, 2004 (see section 80-3 of the Regulations of the Commissioner of Education).
*** Report teacher aides in Column A.


Section C: Other Personnel Employed or Needed to Provide Services to Preschool and School-Age Students with Disabilities, on or About December 1, 2004*

Personnel

Employed or Contracted

   
A B C D E F
 

Certification / License / Position

Permanent
Certification/ Licensure or Professional Certificate

Provisional
Certification or Initial Certificate

Temporary Licenses, Continuing Certificates or Level I, II, III or Preprofessional Certificate

Not Fully Certified/Licensed

Vacant, But
Funded
Positions

Total Current Demand (A+B+C+D+E)

41 School Psychologist            
42 School Psychologist – Bilingual            
43 School Social Worker            
44 School Social Worker – Bilingual            
45 Rehabilitation Counselor            
46 Audiologist            
47 Work-Study Coordinator            
48 Physical Education Teacher            
49 Physical Education Teacher – Bilingual            
50 Vocational Education Teacher            
51 Vocational Education Teacher – Bilingual            
52 Physical Therapist            
53 Physical Therapist Assistant            
54 Occupational Therapist            
55 Occupational Therapist Assistant            
56 Guidance Counselor            
57 Guidance Counselor – Bilingual            

58

Interpreter for Students With Hearing Impairments/Deafness            
59 Orientation and Mobility Instructor            
60 Orientation and Mobility Instructor – Bilingual            
61 Registered Nurse            
62 Registered Nurse – Bilingual            
63 Licensed Practical Nurse            
64 Licensed Practical Nurse – Bilingual            
65 Supervisor/Administrator            
66 Other Professional Staff            
67 Non-Professional Staff            

*

All personnel reported in Columns A-H are to be reported in terms of "Full-Time-Equivalency".

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