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PD-5C FORM CONTENTS:
 

Transmittal Letter

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Instructions

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Section A

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Section B

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Official Seal of the New York State Education Department

THE STATE EDUCATION DEPARTMENT THE UNIVERSITY OF THE STATE OF NEW YORK / ALBANY, NY 12234
_____________________________________________________________________________________________________________________________
MANAGER, STRATEGIC EVALUATION DATA COLLECTION, ANALYSIS AND REPORTING
1613 ONE COMMERCE PLAZA
ALBANY, NEW YORK 12234
Tel. (518) 486-4678
Fax: (518) 408-3363
Email: dataquest@mail.nysed.gov

To: Chief Administrative Officers of Charter Schools
Special Education Data Managers of Charter Schools

Date:     October 2006

From: Inni Barone
 
 
Subject:

PD-5C - Charter Schools Report of Students with Disabilities: Section A - Exiting Special Education or Returning to School District Special Education Programs and Section B - Postsecondary Education and Employment Plans, 2006-2007.

Important: Due Date between July 1, 2007 and July 13, 2007

The New York State Education Department collects data regarding the manner in which students with disabilities exit special education, including students who are declassified and returned to general education programs, and postsecondary education and employment plans of students with disabilities. Such data are collected annually from public school districts, Boards of Cooperative Educational Services (BOCES), approved private schools for students with disabilities, State agency programs and Charter Schools. The enclosed PD-5C report has been designed to collect such information from Charter Schools. This form is identical to the form used by other educational institutions.

Compared to the PD-5C form for 2005-2006, the PD-5C for 2006-2007 has been revised as follows:

During 2006-2007, staff of the Strategic Evaluation Data Collection, Analysis and Reporting (SEDCAR) unit may be available to conduct a limited number of regional training programs regarding the various special education data forms (i.e., the PD forms). If you feel that such training would be useful to the data managers in your area, please contact your local Special Education Training and Resource Center (SETRC). The data collected through the PD forms are used in the following reports and activities:

If you have any questions or are in need of assistance in completing this report, please contact SEDCAR by using the contact information provided in the letterhead. Thank you.

Attachment


The University of the State of New York
THE STATE EDUCATION DEPARTMENT
Office of Vocational and Educational Services for Individuals with Disabilities (VESID)
Strategic Evaluation Data Collection, Analysis and Reporting
One Commerce Plaza - Room 1613
Albany, NY 12234-0001

PD-5C – Charter Schools Report of Students with Disabilities:
Section A: Exiting Special Education or Returning to School District Special Education Programs
Section B: Postsecondary Education and Employment Plans
July 1, 2006 to June 30, 2007

Instructions:
  1. Return one copy of this report between July 1 and July 13, 2007 to the above address.
    Please do not return this form before June 30, 2007.
  2. Retain one copy (and supporting documentation) in your program files for reference and audit purposes.
    The required retention period ends June 30, 2014.
  3. Carefully read the Instructions and Definitions on the following pages.
  4. If you have questions about this report, please call (518) 486-4678, or e-mail your questions to dataquest@mail.nysed.gov
 
Check this box if no student exited special education or returned to school district programs (including
students declassified) between the ages of 4 and 21 within the report period.
 

Note: If this box is checked, please complete this page only and return it to the address at the top of this page.

PROGRAM Information

(Enter 12-digit SED Code Below)
 

                       
CHARTER SCHOOL NAME
ADDRESS

 
CITY STATE ZIP
Contact Person Information*
NAME
 
TITLE
 
TELEPHONE
 
FAX
E-MAIL ADDRESS
 

*All correspondence from SEDCAR will be directed to the contact person identified in the PD web based data entry system at http://pd.nysed.gov. Please keep the contact person information current, including the e-mail address as most communication will occur via e-mail.


Definitions and Instructions for Completing the PD-5C Report

  1. This report should be completed in consultation with school districts of residence personnel to confirm the exit status of students with disabilities who were enrolled in your school and provided special education services and who left your school during the reporting period.
  2. In Section A, Table 1, Column A, Line 7, report the number of students, ages 4-13 who were declassified. In Column A, Line 9, report the number of school-age students, ages 4-13, who were returned to school district special education programs. In Section A, Table 1, Columns B-I, report the number of school-age students (ages 14-21) who exited special education through the basis listed. In Section B, report the postsecondary education and employment plans of students with disabilities who have completed their program or dropped out.
  3. The total number of students with disabilities for each exit category in Section B must equal the total number of such students reported in Table 1 of Section A.
  4. The total number of students for whom race/ethnicity is provided in Section A, Table 1, Columns K-P must equal the total number of students reported in Column I of the same table.
  5. Wherever data are requested by student age, the age should be reported as of December 1, 2006 (e.g., a student who is 14 years and 10 months of age on December 1, 2006, should be reported as age 14).
  6. When reporting race/ethnicity of students, report the number that appear to belong, identify with, or are regarded in the community as belonging to each race/ethnic group. Please report the race/ethnicity of students with disabilities consistently on all Department data collection instruments and consistently with how resident school districts report the race/ethnicity of such students on all Department data collection instruments. Each student should be counted once, in one of the following categories:
    American Indian/Alaskan Native: A person having origins in any of the original peoples of North and South America (including Central America) and who maintains tribal affiliation or community attachment.
    Asian or Pacific Islander: A person having origins in any of the original peoples of the Far East, Southeast Asia, the Indian subcontinent, or the Pacific Islands, including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam. The Pacific Islands include Hawaii, Guam, and Samoa.
    Black or African American (not of Hispanic origin): A person having origins in any of the Black racial groups of Africa.
    Hispanic or Latino: A person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race.
    White (not of Hispanic origin): A person having origins in any of the original peoples of Europe, the Middle East, or North Africa.
    Multi-Racial (not of Hispanic origin): This is not a required reporting category, however, if schools report students in this category on the fall 2006 BEDS enrollment report and the child count report (PD-IC/4C, they must report students in the same category in this report. The definition of this category is, a person having origins in two or more of the categories of people classified as American Indian or Alaska Native, Black or African American (not of Hispanic Origin), Asian or Pacific Islander, or White (not of Hispanic Origin). Note: Any person of Hispanic of Latino origin, in whole or in part, should be reported as Hispanic or Latino.
  7. In general, exiting students with disabilities should be reported once, with few exceptions. The following examples are provided for purposes of clarification.
  8.  If you have any questions or are in need of assistance in completing this report, please contact the Strategic Evaluation Data Collection, Analysis and Reporting Unit by telephoning (518) 486-4678, or e-mail your questions to dataquest@mail.nysed.gov.

Section A, Table 1 Definitions

Item Definition
Regents Diploma with Advanced Designation and/or Honors (Section A, Table 1, Line 1, on page 4) Students who received a high school diploma with the Regents endorsement with Advanced Designation and/or Honors. See 8NYCRR 100.5 for diploma requirements.
Regents Diploma (Regular) (Section A, Table 1, Line 2, on page 4) Students who received a High School Diploma with a "Regular" Regents endorsement (8 NYCRR 100.5).
Local Diploma (Section A, Table 1, Line 3, on page 4) Students who received a Local High School Diploma without a Regents endorsement (8 NYCRR 100.5).
High School Equivalency Diploma (Section A, Table 1, Line 4, on page 4) Students who received a State High School Equivalency Diploma
Individualized Education Program Diploma (Section A, Table 1, Line 5, on page4) Students who received a High School Individualized Education Program Diploma (8 NYCRR 100.9).
Declassified and Returned to General Education (Section A, Table 1, Line 6, on page 4) Students who were classified by the CSE due to a disability and received special education from this program between July 1, 2006 - June 30, 2007 and were declassified and returned to general education. These students no longer have an IEP and receive all educational services in the general education program including testing accommodations if indicated on the last IEP as recommended upon declassification. Report students declassified between ages 4-13 on Column A, and between ages 14-21 in Columns B through I.
Reached Maximum Age (Section A, Table 1, Line 7, on page 4) Students, who were enrolled in this program at the age of 21, turned 21 after September 1, 2006 and who did not receive a diploma or certificate or exit special education by any other basis of exiting.
Returned to School District Special Education Programs (Section A, Table 1, Line 8, on page 4) Students who were not declassified but who chose to enroll in a public school district program for all services. Also include in this category, students whose parents have placed them (at the parents' expense) in general education private/parochial schools.
Died (Section A, Table 1, Line 9, on age 4) Report the number of students who died during this report period.
Moved - Known to be Continuing (Section A, Table 1, Line 10, on page 4) Students whose parents/caregiver have relocated or been re-assigned resulting in the transfer of the students to another school for the provision of educational services, and the students are known to be continuing in the other educational program. There need not be evidence that such students are continuing in special education, only that they are continuing in an educational program. Include in this line, students who are placed in Child Care Institutions by the courts or social service agencies.

It is the responsibility of school districts to maintain some documentation of students’ continuing participation in other educational programs. Charter schools will need to consult with school districts to determine which students to report in this category.
Dropped Out (Section A, Table 1, Line 11, on page 4) Students who were enrolled at some point in the reporting year and did not exit through any of the other basis described (lines 1-10 on page 4). This line includes dropouts, students who moved and are not known to be continuing, runaways, expulsions, status unknown and other students who left school. Dropouts at ages 14 and 15 should only be reported after all attempts to enforce attendance requirements have failed.
Total (Section A, Table 1, Column J, Line 12, on page 4) This total should represent all students (ages 4-13) who returned to school district special education programs and all students (ages 4-13) who were declassified and all students (ages 14-21) who exited special education by all basis of exiting listed on Lines 1-11.
Section A – Table 1
Report of School-Age Students with Disabilities Exiting
Special Education or Returned to School District (Ages 4–21)
July 1, 2006 to June 30, 2007
 
A B C D E F G H I J K L M N O P Q*
Age as of December 1, 2006 Race/Ethnicity
Basis of Exit 4-13 14 15 16 17 18 19 20 21 Total
(A-I)
Amer. Ind.
Alas. Nat
Asian / Pac.
Islander
Black
(Not
of
Hispanic
origin)
Hispanic
or Latino
White
(not
of
Hispanic
origin)
Multi-
Racial
(not of
Hispanic
origin)
Total
(Columns
K-P)
1 Regents Diploma with Advanced Designation and/or Honors                                  
2 Regents Diploma (Regular)                                  
3 Local Diploma                                  
4 High School Equivalency Diploma                                  
5 Individualized Education Program Diploma                                  
6 Declassified Returned To General Education                                  
7 Reached Maximum Age                                  
8 Returned To School District Special Education Programs                                  
9 Died                                  
10 Moved - Known to be Continuing                                  
11 Dropped Out                                  
12 Total – Lines 1-11                                  

*The number of students reported in Column Q on each Line must be equal to the number of students reported in Column J on each Line.

Section B, Table 1 – Report of Students with Disabilities Postsecondary Education and Employment Plans

For all students with disabilities reported in Section A, Table 1 (ages 14-21), indicate their intended postsecondary plans. (Programs are not required to verify that such plans were actually achieved/implemented by students.) Students should be reported once by their primary plan. (Students intending to enter postsecondary education programs and employment should be reported in the appropriate postsecondary education category.) The total number of students entered in this section should be equal to the total number of students in Section A, Table 1 (ages 14-21) who exited with a Regents Diploma with Advanced Designation and/or Honors, Regents Diploma-Regular, Local Diploma, High School Equivalency (HSE) Diploma, Individualized Education Program (IEP) Diploma, Reached Maximum Age, or Dropped Out.

  No. to Post-Secondary Education

Number To Employment*

Number To Military Service

Number To Adult Services

Other

Unknown Total Guidelines for Matching Numbers
Reported on Table 2 on Page 5
  4 - Year
 College
2 - Year
 College
Other
Post-
Secondary
Regents Diploma with Advanced Designation and/or Honors                   Must equal the total reported on Line 1 of Table 1 on Page 4
Regents Diploma - Regular                   Must equal the total reported on Line 2 of Table 1 on Page 4
Local Diploma                   Must equal the total reported on Line 3 of Table 1 on Page 4
HSE Diploma                   Must equal the total reported on Line 4 of Table 1 on Page 4
IPE Diploma                   Must equal the total reported on Line 5 of Table 1 on Page 4
Reached Maximum Age                   Must equal the total reported on Line 7 of Table 1 on Page 4
Dropped Out                   Must equal the total reported on Line 11 of Table 1 on Page 4
Total                    

*Employment can include regular competitive employment, supported employment, or sheltered employment, as long as the student will receive some compensation for work.

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