Verification Report 1
Preschool Child Count Report by Race/Ethnicity
October 2008 Snapshot
(Preschool Children Receiving Special Education Services as of October 1, 2008)Description of Report
Below is a report of preschool children with disabilities for whom the school district has Committee on Preschool Special Education (CPSE) responsibility. Students with the following records are included in this report:
- Enrollment record with reason for beginning enrollment code “0011” or “5905”; and
- Enrollment record with enrollment beginning date on or before snapshot date and no ending date or an ending date after the snapshot date; and
- Building of Enrollment code is a valid code in SEDREF; and
- Student’s age is 3 or 4 on October 1, 2008; and
- A disability Programs Fact record with code 5786 (preschool student with a disability); and
- A Special Education Snapshot record with all of the following data elements:
- Primary Service Code (from Appendix 14 of the SIRS Manual for the 2008-09 School Year)
- Primary Service Provider
- Snapshot Date of October 1, 2008
- Least Restrictive Environment Code for preschool setting (from Appendix 15 of SIRS Manual for the 2008-09 School Year).
Included with this verification report is a listing of students who are excluded from the report below. These students’ records should be reviewed by school districts for accuracy to verify that they indeed do not meet all the criteria listed above to be included in the report below. The criteria for excluding students from the report are as follows:
- Students are Age 3 or Age 4 on October 1, 2008; and
There is an active enrollment record on snapshot date; and
There is an active disability Programs Fact record with code 5786 (preschool student with a disability) on snapshot date; and
There is no Special Education Snapshot record.
OR- Students are Age 3 or Age 4 on October 1, 2008; and
There is an active enrollment record on snapshot date; and
There is no active disability Programs Fact record with code 5786 (preschool student with a disability) on snapshot date; and
There is a Special Education Snapshot record.The reasonability checks described below will be conducted based on the data in this report and the data included in the 2007-08, VR 1 report. School districts with the discrepancy described below will be asked to provide an explanation for the discrepancy.
- The total reported in Column G in the report below will be compared with the total reported in Column G of the 2007-08 r VR 1 report.
- Any increase or decrease of 20 students and 20 percent in the above comparison will require an explanation.
Verification Report 1 Preschool Child Count Report by Race/Ethnicity October 2008 Snapshot (Preschool Children Receiving Special Education Services as of October 1, 2008)
Directions: Please review the data below to verify that this report represents all preschool children with disabilities (aged 3-4) for whom your district has CPSE responsibility and who were receiving special education services on the snapshot date. The links below the numbers in each cell provide a list of students that meet the criteria to be included in the report. Also, please review your school district’s report of students excluded from this report. If corrections are needed to this report, please resubmit your district files with the necessary corrections to the Regional Information Center (or the data warehouse for large cities) during the verification time period.
A B C D E F G Preschool
Students with
Disabilities
Receiving
Special
Education
Services on
October 1, 2008
(Age is as of
October 1, 2008)American
Indian/
Alaska
NativeAsian or
Pacific
IslanderBlack
(Not of
Hispanic
Origin)Hispanic
or LatinoWhite
(Not of
Hispanic
Origin)Multi-
Racial
(Not of
Hispanic
Origin)Race
TotalAge 3 Age 4 Age 5
Statement of Assurance that will need to be checked:
Clicking the button will certify data displayed in VR1-6 and VR8 reports.
Clicking this button will stop any additional data refreshes into these reports from the Level 2 data warehouse. The data that you certify in these reports will be the Department's official record of your special education data. There is no certification required for the VR7 and VR9 reports. Please mail a signed copy of the Certification and Assurance Form to SEDCAR on or shortly after you certify these data. This form will become available on the menu, under 2008-09, under October Verification Reports after you click the button to certify your data.