Verification Report 4
Preschool LRE Setting Report
October 1, 2008 SnapshotDescription of Report
Below is a report of preschool children with disabilities for whom the school district has Committee on Preschool Special Education (CPSE) responsibility by least restrictive environment (LRE) setting and age, gender and race/ethnicity. Also included is a subset of all preschool children who were receiving related services only as of the October snapshot date. Students with the following records are included in this report:
- Enrollment record with reason for beginning enrollment code “0011” or “5905” ; and
- Enrollment record with enrollment beginning date on or before snapshot date and no ending date or an ending date after the snapshot date; and
- Building of Enrollment code is a valid code in SEDREF ; and
- Student’s age is 3 or 4 on October 1, 2008; and
- A disability Programs Fact record with code 5786 (preschool student with a disability); and
- A Special Education Snapshot record with all of the following data elements:
- Primary Service Code (from Appendix 14 of the 2008-09 SIRS Manual)
- Primary Service Provider
- Snapshot Date of October 1, 2008
- Least Restrictive Environment Code for preschool setting (from Appendix 15 of 2008-09 SIRS Manual).
Also included with this verification report is a listing of students who are excluded from the report below. These students’ records should be reviewed by school districts for accuracy to verify that they indeed do not meet all the criteria listed above to be included in the report below. The criteria for excluding students from the report are as follows:
- Students are Age 3 or Age 4 on October 1, 2008; and
There is an active enrollment record on snapshot date; and
There is an active disability Programs Fact record with code 5786 (preschool student with a disability) on snapshot date; and
There is no Special Education Snapshot record.
OR- Students are Age 3 or Age 4 on October 1, 2008; and
There is an active enrollment record on snapshot date; and
There is no active disability Programs Fact record with code 5786 (preschool student with a disability) on snapshot date; and
There is a Special Education Snapshot record.The reasonability checks described below will be conducted based on the data in this report and the data submitted in the 2007-08, VR 4. School districts with the discrepancy described below will receive a notification regarding reasonability checks and will be asked to provide an explanation of the discrepancy.
- Total number of children reported in Columns C and N will be compared with the same totals from the 2007-08 verification report 4. Discrepancies of plus or minus 20 students and 20 percent will require an explanation.
Verification Report 4
Preschool LRE Setting Report
October 1, 2008 SnapshotDirections: Please review the data below to verify that this report accurately represents the LRE (Codes PS-01---PS-08) for all preschool children with disabilities (aged 3-4) for whom your district has CPSE responsibility and who were receiving special education services on the snapshot date. Also verify that all students’ gender and race/ethnicity are accurate. Student’s age is as of October 1, 2008. Please verify the number reported below in the Total row of Column N. It represents the subset of preschool children reported as receiving related services only (Primary Service Code = SVC01 in the Special Education Snapshot record). The links below the numbers in each cell provide a list of students that meet the criteria to be included in the report. Also, please review your school district’s report of students excluded from this report. If corrections are needed to this report, please resubmit your district files with the necessary corrections to the Regional Information Center (or the data warehouse for large cities) during the verification time period.
| A | B | C | D | E | F | G | H | I | J | K | L | M | N | |||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Educational Environment¹ | Age 3 | Age 4 | Total of Students Ages 3-4 |
Male | Female | Total Gender | American Indian/ Alaska Native |
Asian or Pacific Islander | Black (Not of Hispanic Origin) | Hispanic or Latino | White (Not of Hispanic Origin) | Multi-Racial (Not of Hispanic Origin) | Race Total | Subset of Column C (# of Students Receiving Related Services only) | ||
| (1.0) Students Attending Regular Early Childhood Program | (1.1) In the Regular Early Childhood Program at Least 80% of Time. | |||||||||||||||
| (1.2) In the Regular Early Childhood Program 40% to 79% of Time | ||||||||||||||||
| (1.3) In the Regular Early Childhood Program Less than 40% of Time. | ||||||||||||||||
| (2.0) Students Not Attending a Regular Early Childhood Program | Attending a Special Education Program | (2.1) Separate Class | ||||||||||||||
| (2.2) Separate School | ||||||||||||||||
| (2.3) Residential Facility | ||||||||||||||||
| Not Attending a Special Education Program | (2.4) Home | |||||||||||||||
| (2.5) Service Providers Location | ||||||||||||||||
| (3.0) TOTAL | ||||||||||||||||
Statement of Assurance that will need to be checked:
Clicking the button will certify data displayed in VR1-6 and VR8 reports.
Clicking this button will stop any additional data refreshes into these reports from the Level 2 data warehouse. The data that you certify in these reports will be the Department's official record of your special education data. There is no certification required for the VR7 and VR9 reports. Please mail a signed copy of the Certification and Assurance Form to SEDCAR on or shortly after you certify these data. This form will become available on the menu, under 2008-09, under October Verification Reports after you click the button to certify your data.