Verification Report 1
Preschool Child Count Report by Race/Ethnicity
October 2009 Snapshot
(Preschool Children Receiving Special Education Services as of October 7, 2009)

Description of Report

Below is a report of preschool children with disabilities for whom the school district has Committee on Preschool Special Education (CPSE) responsibility. Students with the following records are included in this report:

• Enrollment record with reason for beginning enrollment code “0011” or “5905”; and
• Enrollment record with enrollment beginning date on or before snapshot date and no ending date or an ending date after the snapshot date; and
• Building of Enrollment code is a valid code in SEDREF; and
• Student’s age is 3 or 4 on October 7, 2008; and
• A disability Programs Fact record with code 5786 (preschool student with a disability); and
• A Special Education Snapshot record with all of the following data elements:
  • Primary Service Code (from 2009-10 SIRS Manual)
  • Primary Service Provider
  • Snapshot Date of October 7, 2008
  • Least Restrictive Environment Code for preschool setting (2009-10 SIRS Manual).

Included with this verification report is a listing of students who are excluded from the report below. These students’ records should be reviewed by school districts for accuracy to verify that they indeed do not meet all the criteria listed above to be included in the report below. The criteria for excluding students from the report are as follows:

• Students are Age 3 or Age 4 on October 7, 2009; and
  There is an active enrollment record on snapshot date; and
  There is an active disability Programs Fact record with code 5786 (preschool student with a disability) on snapshot date; and
  There is no Special Education Snapshot record.
             OR
• Students are Age 3 or Age 4 on October 1, 2008; and
  There is an active enrollment record on snapshot date; and
  There is no active disability Programs Fact record with code 5786 (preschool student with a disability) on snapshot date; and
  There is a Special Education Snapshot record.

The reasonability checks described below will be conducted based on the data in this report and the data included in the 2008-09, VR 1 report. School districts with the discrepancy described below will be asked to8 provide an explanation for the discrepancy.

• The total reported in Column G in the report below will be compared with the total reported in Column G of the 2008-09 VR 1 report.
• Any increase or decrease of 10 students and 10 percent in the above comparison will require an explanation.

Verification Report 1 Preschool Child Count Report by Race/Ethnicity October 2009 Snapshot
(Preschool Children Receiving Special Education Services as of October 7, 2009)

Directions: Please review the data below to verify that this report represents all preschool children with disabilities (aged 3-4) for whom your district has CPSE responsibility and who were receiving special education services on the snapshot date. The links below the numbers in each cell provide a list of students that meet the criteria to be included in the report. Also, please review your school district’s report of students excluded from this report. If corrections are needed to this report, please resubmit your district files with the necessary corrections to the Regional Information Center (or the data warehouse for large cities) during the verification time period.

	A	B	C	D	E	F	G	I
Preschool Students with Disabilities Receiving Special Education Services on October 1, 2008 (Age is as of October 1, 2008)	American Indian/ Alaska Native	Asian or Pacific Islander	Black (Not of Hispanic Origin)	Hispanic or Latino	White (Not of Hispanic Origin)	Multi- Racial (Not of Hispanic Origin)	Race Total	Reasonability Check *
Age 3
Age 4
Total

* Discrepancies of plus or minus 10 students and 10 percent between October 7, 2009 and October 1, 2008 data are identified with asterisks in Column I. Each identified discrepancy in Column I will require an explanation after data are certified.

New Certification for the 2009-10 School Year: For public school districts, VR1-9 reports must be certified at the same time. If you certify any one of VR1-9 reports, you will be certifying all of these reports.  The certification buttons will not appear until January 13, 2010. For all other schools or agencies that see VR1-9 reports, VR1-6 and VR8 reports must be certified at the same time. If you certify any one of VR1-6 and VR8 reports, you will be certifying all of these reports.  The certification buttons will not appear until January 13, 2010.